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LAMPIRAN 1
D Credit Points System for Medical Records Officers and Assistant Medical Records Officer D Category A1
D Activity Description Congress/Conference (Local/ international) related field/ core business 1. Involve speakers of international standing 2. Contain plenary lectures / symposia 3. Allow presentations of free communication / poster, etc. a. b. c.
A2
3 full days (5-8 hrs) 2 full days (5-8 hrs (full day)
Scientific Meetings of Chapters of Academy/ Universities/Colleges/Association/Institutions a. Less than 2 hours b. 2-4 hours (1/2 day) c. 5-8 hrs (full day) d. 2 full days e. 3 or more full days.
A3
Workshops/ Courses /Attachment/ Study tour (include hands-on & skills courses) a. Half day (2-4 hours) b. Full day (5-8 hours) c. 2 full days d. 3 or more full days e. Skills accredited courses by specific disciplines (core business) (e.g. Medical Records Management, Medico Legal, Medical Board, Statistical and International Classification of Diseases)
A4
CME sessions/ other professional activities Topic seminar, Forum, Lectures, (rostered, teaching rounds), Records Committee meeting, Video show, Video conferencing. Presentation at accredited meeting or as a Trainer. Plenary lecture/long paper (>45 min.) Others lectures/ talks, Visiting lecture, CME sessions, Public meeting, Giving talk /public advice, Technical briefing/ update, Chairman of sessions Publication of original articles in journal/chapters in book a. Reports example technical report, working papers b. Standard Operating Procedure/ Modules/ Manuals\State Technical Report
A5
A6
A7
Points per Activity
Self Study/ Group Study/ Case Study a. Peer reviewed Journal/ (Principal author, Others) b. Chapter in book - each chapter c. Review Guideline
A8
CME Online (By ed Accredited Providers)
A9 A10
Post Basic / Training / Refresher Course
a.
Degree, Masters Programs, Postgraduate programmes (for each stage of examination ed) b. Advanced Diploma/Subspecialty training
MOH D Programme Log Book
Maximum Points for this Category 25
25 15 10
1 point 2 points 3 points 6 points 10 points
10
5 points 10 points 15 points 20 points 20 points
50
1 point/ hour
30
5 points per session
10
5 points 5 points
10
3 point/paper or session
10
1 point/article or session 20 points 5 points
10 20 5
5 points
Mei 2009
LAMPIRAN 1 D Category
D Activity Description
Points per Activity
Maximum Points for this Category
A11
Involvement (Committee or project member) with a. Quality Initiatives - KMK, Innovations, TQM, Accreditation, ISO and etc b. Research Projects (as researcher / collaborator) c. Training activities (as facilitator/ trainer
5 points for involvement in each areas
20
B1
Editor Member of Editorial Board Referee/ reviewer Other ing activities related to Personal development and self-improvement: Leadership, Management, IT, Organizing Committee/Secretariat, Innovation, Arts, music, Languages, Teamwork, Member of professional body, etc a. Local level b. State level c. National level d. International level
10 points 5 points 5 points
B2
B3
Attending Annual General Meeting of Socieities/ Association/ NGO a. Member b. Committee Member
10
2 points/area 3 points/area 5 points/area 10 points/area
10
5 points 10 points
10
Note: 1. Maximum points refer to maximum that will be accepted for each category, and will be taken into for the annual D/PTK points (e.g. attending 3 conferences in one year will only result in a maximum of 20 points being awarded). 2. For all activities, certificates of attendance, certified attendance lists, or other evidence for verification are required.
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1 Verification of D Points by Supervisor D Category
Verification Accepted
A1
Proof of attendance
A2
Proof of attendance (Certificate or letter of participation)
A3
Proof of attendance (Certificate or letter of participation)
A4
Proof from attendance records
A5
Certificate or Letter of appreciation for activity conducted
A6
Verified presentation or publication in programme book, abstract book, proceedings or journal
A7
Proof from CME provider or synopsis of article
A8
Proof from CME-online provider
A9
Proof of post-basic or other diploma certificate
A10
Certificate or exam result
A11
Letter of appreciation or appointment for activity
B1
Documentation of position held from journal or editorial board, or Letter of appointment
B2
Certificate or Letter of appreciation/appointment for activity
B3
Attendance Sheet
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1 Figure 1 Flowchart of the D-PTK Information/Data Collection & Management
Officer receives logbook at start of the year Supervisor (Penilai Pertama untuk SKT/LPT) appointed by Head of Unit/Discipline
Officer fills up logbook on an ongoing basis throughout the year
Officer shows logbook at least 3 monthly intervals to supervisor with relevant verification documents
Officer submits completed logbook at end of the year
Supervisor review the officer’s log book every 3 months to & document points
Supervisor does final review & documents total points achieved for D programme and grade competency (PTK)
Head of Unit/Discipline evaluates & endorses the log book
Duplicate Copy of individual summary D points (D-LB) submitted to Head of Department (Ketua Jabatan)* (individual kept their log book)
Head of Department (Ketua Jabatan) submits summary sheet (Document for Submission) with annual assessment (LPT)
D points used for annual PTK assessment & an evaluation of continuous professional development
Head of PTJ (Ketua PTJ) analyzed and submits summary sheet (D-01) to Pengarah Negeri
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1
CONTINUING PROFESSIONAL DEVELOPMENT LOG BOOK FOR PROFESSIONALS IN MINISTRY OF HEALTH MALAYSIA
YEAR: ____________ PERSONAL BIODATA Name: ________________________________________________________ I.C. No: _______________________________________________________ Appointment Date in MOH (Tarikh Lantikan dalam Perkhidmatan): _____________ Confirmation Date in Current Post (Tarikh Pengesahan Jawatan Sekarang):_______ Grade: ________________________________________________________ Position: ______________________________________________________ Places of Work in Current Year: 1. ___________________________________________________________ 2. ___________________________________________________________ 3. ___________________________________________________________ Qualifications
MOH D Programme Log Book
Place of Training/University
Year
Mei 2009
LAMPIRAN 1 Record of D Activities Name: _________________________________ I.C. No: ________________________________
Supervisor’s Name & Chop: _________________________________
Table 1: Detailed Record of D Activities & Supervisor’s verification Please record all D activities in the table below. Use additional sheets of this same table to capture all D activities for the year. Date of D Activity
D Category (A1-11, B1-2)
MOH D Programme Log Book
To be filled by Officer D Activity Description (describe the course/activity)
Course Organiser
Mei 2009
Credit Points
To be filled by Supervisor Method of Supervisor’s Verification Signature & date
LAMPIRAN 1 D-LB (To be filled in duplicate) TO: HEAD OF DEPARTMENT / DISCIPLINE : ___________________________________ ___________________________________ Individual Summary of D Points Achieved for D Programme & for Annual PTK Assessment For The Year _________ Name: __________________________________
I.C. No: ________________________
Appointment Date in MOH : (date/month/year)_____________________________________ Confirmation Date in Current Post: (date/month/year)_______________________________ Position:_______________________________________ Grade :_____________________ D Category
Points Achieved for D Programme
Points Achieved for Annual PTK Assessment
A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A11 B1 B2 B3 Total Points
Competency Grading Poor Fair Good Excellent Date of PTK Course Attended
________________________ Supervisor’s Signature
MOH D Programme Log Book
PTK Equivalents
Grading by Supervisor (based on D points achieved and stated criteria, tick box)
Aras 1 Aras 2 Aras 3 Aras 4 PTK Course Level (1-6)
___________________________ Supervisor’s Name/Official Chop
Mei 2009
LAMPIRAN 1 Table 2: Attendance at PTK Courses (To be filled by Officer) Date of PTK Course
PTK Course Level (1-6)
MOH D Programme Log Book
PTK Course Content
Course Organiser
Mei 2009
LAMPIRAN 1 D-01 Document for Submission for PTJ to State D Committee To : Chairman State D Committee ( Pengarah Kesihatan Negeri ) _______________________ Summary of D Points Achieved For The Year : _______________________ Name and address of PTJ : ________________________________________________________
No.
Name
Position
No K/P
Gred Hakiki
Tangga Gaji
Total Points Achieved D PTK
No.
Name
Position
No K/P
Gred Hakiki
Tangga Gaji
Total Points Achieved D PTK
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1
Comments and Sugeestions :
_________________________ Head of PTJ Signature
_______________________ Head of PTJ Name Official Chop
Date : __________________
MOH D Programme Log Book
Mei 2009
D Credit Points System for Medical Records Officers and Assistant Medical Records Officer D Category A1
D Activity Description Congress/Conference (Local/ international) related field/ core business 1. Involve speakers of international standing 2. Contain plenary lectures / symposia 3. Allow presentations of free communication / poster, etc. a. b. c.
A2
3 full days (5-8 hrs) 2 full days (5-8 hrs (full day)
Scientific Meetings of Chapters of Academy/ Universities/Colleges/Association/Institutions a. Less than 2 hours b. 2-4 hours (1/2 day) c. 5-8 hrs (full day) d. 2 full days e. 3 or more full days.
A3
Workshops/ Courses /Attachment/ Study tour (include hands-on & skills courses) a. Half day (2-4 hours) b. Full day (5-8 hours) c. 2 full days d. 3 or more full days e. Skills accredited courses by specific disciplines (core business) (e.g. Medical Records Management, Medico Legal, Medical Board, Statistical and International Classification of Diseases)
A4
CME sessions/ other professional activities Topic seminar, Forum, Lectures, (rostered, teaching rounds), Records Committee meeting, Video show, Video conferencing. Presentation at accredited meeting or as a Trainer. Plenary lecture/long paper (>45 min.) Others lectures/ talks, Visiting lecture, CME sessions, Public meeting, Giving talk /public advice, Technical briefing/ update, Chairman of sessions Publication of original articles in journal/chapters in book a. Reports example technical report, working papers b. Standard Operating Procedure/ Modules/ Manuals\State Technical Report
A5
A6
A7
Points per Activity
Self Study/ Group Study/ Case Study a. Peer reviewed Journal/ (Principal author, Others) b. Chapter in book - each chapter c. Review Guideline
A8
CME Online (By ed Accredited Providers)
A9 A10
Post Basic / Training / Refresher Course
a.
Degree, Masters Programs, Postgraduate programmes (for each stage of examination ed) b. Advanced Diploma/Subspecialty training
MOH D Programme Log Book
Maximum Points for this Category 25
25 15 10
1 point 2 points 3 points 6 points 10 points
10
5 points 10 points 15 points 20 points 20 points
50
1 point/ hour
30
5 points per session
10
5 points 5 points
10
3 point/paper or session
10
1 point/article or session 20 points 5 points
10 20 5
5 points
Mei 2009
LAMPIRAN 1 D Category
D Activity Description
Points per Activity
Maximum Points for this Category
A11
Involvement (Committee or project member) with a. Quality Initiatives - KMK, Innovations, TQM, Accreditation, ISO and etc b. Research Projects (as researcher / collaborator) c. Training activities (as facilitator/ trainer
5 points for involvement in each areas
20
B1
Editor Member of Editorial Board Referee/ reviewer Other ing activities related to Personal development and self-improvement: Leadership, Management, IT, Organizing Committee/Secretariat, Innovation, Arts, music, Languages, Teamwork, Member of professional body, etc a. Local level b. State level c. National level d. International level
10 points 5 points 5 points
B2
B3
Attending Annual General Meeting of Socieities/ Association/ NGO a. Member b. Committee Member
10
2 points/area 3 points/area 5 points/area 10 points/area
10
5 points 10 points
10
Note: 1. Maximum points refer to maximum that will be accepted for each category, and will be taken into for the annual D/PTK points (e.g. attending 3 conferences in one year will only result in a maximum of 20 points being awarded). 2. For all activities, certificates of attendance, certified attendance lists, or other evidence for verification are required.
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1 Verification of D Points by Supervisor D Category
Verification Accepted
A1
Proof of attendance
A2
Proof of attendance (Certificate or letter of participation)
A3
Proof of attendance (Certificate or letter of participation)
A4
Proof from attendance records
A5
Certificate or Letter of appreciation for activity conducted
A6
Verified presentation or publication in programme book, abstract book, proceedings or journal
A7
Proof from CME provider or synopsis of article
A8
Proof from CME-online provider
A9
Proof of post-basic or other diploma certificate
A10
Certificate or exam result
A11
Letter of appreciation or appointment for activity
B1
Documentation of position held from journal or editorial board, or Letter of appointment
B2
Certificate or Letter of appreciation/appointment for activity
B3
Attendance Sheet
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1 Figure 1 Flowchart of the D-PTK Information/Data Collection & Management
Officer receives logbook at start of the year Supervisor (Penilai Pertama untuk SKT/LPT) appointed by Head of Unit/Discipline
Officer fills up logbook on an ongoing basis throughout the year
Officer shows logbook at least 3 monthly intervals to supervisor with relevant verification documents
Officer submits completed logbook at end of the year
Supervisor review the officer’s log book every 3 months to & document points
Supervisor does final review & documents total points achieved for D programme and grade competency (PTK)
Head of Unit/Discipline evaluates & endorses the log book
Duplicate Copy of individual summary D points (D-LB) submitted to Head of Department (Ketua Jabatan)* (individual kept their log book)
Head of Department (Ketua Jabatan) submits summary sheet (Document for Submission) with annual assessment (LPT)
D points used for annual PTK assessment & an evaluation of continuous professional development
Head of PTJ (Ketua PTJ) analyzed and submits summary sheet (D-01) to Pengarah Negeri
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1
CONTINUING PROFESSIONAL DEVELOPMENT LOG BOOK FOR PROFESSIONALS IN MINISTRY OF HEALTH MALAYSIA
YEAR: ____________ PERSONAL BIODATA Name: ________________________________________________________ I.C. No: _______________________________________________________ Appointment Date in MOH (Tarikh Lantikan dalam Perkhidmatan): _____________ Confirmation Date in Current Post (Tarikh Pengesahan Jawatan Sekarang):_______ Grade: ________________________________________________________ Position: ______________________________________________________ Places of Work in Current Year: 1. ___________________________________________________________ 2. ___________________________________________________________ 3. ___________________________________________________________ Qualifications
MOH D Programme Log Book
Place of Training/University
Year
Mei 2009
LAMPIRAN 1 Record of D Activities Name: _________________________________ I.C. No: ________________________________
Supervisor’s Name & Chop: _________________________________
Table 1: Detailed Record of D Activities & Supervisor’s verification Please record all D activities in the table below. Use additional sheets of this same table to capture all D activities for the year. Date of D Activity
D Category (A1-11, B1-2)
MOH D Programme Log Book
To be filled by Officer D Activity Description (describe the course/activity)
Course Organiser
Mei 2009
Credit Points
To be filled by Supervisor Method of Supervisor’s Verification Signature & date
LAMPIRAN 1 D-LB (To be filled in duplicate) TO: HEAD OF DEPARTMENT / DISCIPLINE : ___________________________________ ___________________________________ Individual Summary of D Points Achieved for D Programme & for Annual PTK Assessment For The Year _________ Name: __________________________________
I.C. No: ________________________
Appointment Date in MOH : (date/month/year)_____________________________________ Confirmation Date in Current Post: (date/month/year)_______________________________ Position:_______________________________________ Grade :_____________________ D Category
Points Achieved for D Programme
Points Achieved for Annual PTK Assessment
A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A11 B1 B2 B3 Total Points
Competency Grading Poor Fair Good Excellent Date of PTK Course Attended
________________________ Supervisor’s Signature
MOH D Programme Log Book
PTK Equivalents
Grading by Supervisor (based on D points achieved and stated criteria, tick box)
Aras 1 Aras 2 Aras 3 Aras 4 PTK Course Level (1-6)
___________________________ Supervisor’s Name/Official Chop
Mei 2009
LAMPIRAN 1 Table 2: Attendance at PTK Courses (To be filled by Officer) Date of PTK Course
PTK Course Level (1-6)
MOH D Programme Log Book
PTK Course Content
Course Organiser
Mei 2009
LAMPIRAN 1 D-01 Document for Submission for PTJ to State D Committee To : Chairman State D Committee ( Pengarah Kesihatan Negeri ) _______________________ Summary of D Points Achieved For The Year : _______________________ Name and address of PTJ : ________________________________________________________
No.
Name
Position
No K/P
Gred Hakiki
Tangga Gaji
Total Points Achieved D PTK
No.
Name
Position
No K/P
Gred Hakiki
Tangga Gaji
Total Points Achieved D PTK
MOH D Programme Log Book
Mei 2009
LAMPIRAN 1
Comments and Sugeestions :
_________________________ Head of PTJ Signature
_______________________ Head of PTJ Name Official Chop
Date : __________________
MOH D Programme Log Book
Mei 2009
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