Erp Project Proposal Sample 5p4j72
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Client Confidential
PROPOSAL FOR DEVELOPMENT, DEPLOYMENT & TRAINING of ENTERPRISE RESOURCE PLANNING SYSTEM to Mr Usman Khalil ACA
CELEXICA TECHNOLOGIES (PRIVATE) LIMITED 111-CCA, 2nd Floor, Phase 4 Commercial Area Defense Housing Authority, Lahore, Pakistan Phone:+92-423-5735158, fax: +92-423-5891025 www.celexicatech.com Sunday, February 06, 2011
Presented by;
QAZI M. ATIQ Director / CTO [email protected]
© Celexica Technologies (Private) Limited
Confidential
Page 1 of 18
Client Confidential
PROJECT NAME
Customized Enterprise Resource Planning System
Department
IT Services – R&D
Programme Project Development
TBA
Business Technical
Qazi Muhammad Atiq +92-321-4088822 [email protected]
Date
Sunday, February 06, 2011
Version
1.1
Note: This proposal includes information that shall not be disclosed outside Celexica Technologies (Private) Limited or the client and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than the evaluation of this proposal by the intended parties. Any revisions of or supplements to the of this proposal will be made through written documents signed by the authorized representatives of Celexica Technologies (Private) Limited. If revisions or supplements that are signed conflict with the of this proposal, the revisions or supplements will prevail. This proposal consists of four identical original copies.
© Celexica Technologies (Private) Limited
Confidential
Page 2 of 18
Client Confidential
1 INTRODUCTION 1.1 Audience 1.2 Confidentiality 1.3 Scope 1.4 Assumptions 1.5 Binding 1.6 Objectives 1.7 Project Deliverables 1.8 Project Timescales - Milestones 1.9 Project Cost 1.10 Hardware Requirements
4 4 4 4 5 5 5 5 5 5
2 DEFINITION OF
6
3 SYSTEM FEATURES 3.1 Financials 3.2 Process Manufacturing Management 3.3 Inventory Management 3.4 Purchase Management 3.5 Sales Management 3.6 Human Resources Management
7 7–8 9 9 9 9 9
4 SYSTEM TECHNOLOGY & DESIGN 4.1 Features 4.2 Design 4.2.1 Overall System Architecture 4.2.2 Database architecture 4.2.3 Front End 4.3 Technology
10 10 10 10 10 10 10
5 TRAINING 5.1 Training Objective 5.2 Prerequisites 5.3 Training Schedule
11 11 11 11
6 AMOUNT AND PAYMENT METHOD 6.1 Development Cost 6.2 Deployment and Maintenance 6.3 Payment Method 6.4 Annual Maintenance Contract
12 12 12 12 12
7 HARDWARE REQUIREMENTS 7.1 System Requirements 7.1.1 Servers 7.1.2 Client Side
13 13 13 13
8 KEY PERSONNEL
14
9 FORCE MAJEURE 9.1 Introduction 9.2 Postponement period
15 15 15
10 CONFIDENTIALITY
16
11 PATENTS AND INTELLECTUAL PROPERTY RIGHTS ("IPR")
17
12 G
18
© Celexica Technologies (Private) Limited
Confidential
Page 3 of 18
Client Confidential
Section One – INTRODUCTION This document presents an initial proposal for development of an Enterprise Resource Planning System. This is a preliminary proposal and estimates based on preliminary requirements gathered and understood.
1.1 Audience Intended audience of this proposal is the ____________________ and Stake holders both parties want to involve in finalizing the proposal.
1.2 Confidentiality The document only holds true for the recipient of this document Celexica Technologies will not be liable of any consequences arising by intentional or un-intentional sharing of this information.
1.3 SCOPE the scope and estimates cover the application of the system at one site and for the functions of one economic unit.
1.4 Assumptions Celexica Technologies would be provided assistance and information during the requirement gathering phase from the stake holders and would use the existing data to model the system, and use it as a reference point.
1.5 Binding This document is not binding at this stage for any party and both Celixica Technologies and the client are not committing any thing at this stage.
© Celexica Technologies (Private) Limited
Confidential
Page 4 of 18
Client Confidential
1.6 Objectives Number
Objective Description
1
Development of an ERP software application to help improve operational efficiency and productivity of business processes of the client. In the following functions – subject to specific requirements of the customer: 1 2 3 4 5 6
Financials Process Manufacturing Management Inventory Management Purchase Management Sales Management Human Resources Management
1.7 Project Deliverables Number
Deliverable
1
The system will be delivered in on a module by module basis. Allowing 2 months for each module preparation, one month for testing and deployment and one month for staff training. Initial estimates are 24 months for complete delivery from date of g of final contract.
1.8 Project Timescales - Milestones Milestone Date TBD
Milestone
1.9 Project Cost Cost PKR 2,550,000
Description
Development, deployment & training.
1.10 Hardware Requirements Number 1 2
Description
High performance Quad-Core or Dual-Core Intel Server machines with 8 GB RAM for each server deployment. Client side we would need an internet connected PC running Windows or Linux which has at least one web browser installed.
© Celexica Technologies (Private) Limited
Confidential
Page 5 of 18
Client Confidential
Section Two – DEFINITION OF 2.1
"Celexica or Company" refers to Celexica Technologies (Private) Ltd.
2.2
The “Client” refers to ____________________________________.
2.3
The proposal "refers to this proposal and all of its attachments that are part of the proposal.
2.4
"The system" refers to the set of applications consisting of the design proposal, design software, and related hardware and software equipment provided in this proposal.
2.5
"Third party software" refers to software outsourced from third party, such as operating systems and databases, that are attached to the hardware equipment or that are essential to the normal operation of the whole system.
2.6
"Applications software" refers to application programs that are to be developed by CELEXICA to meet the Government’s requirements and that will ultimately be delivered to the Government.
2.7
"Technical documentation" refers to all technical parameters, drawings, designs, manuals, and other proprietary information that are specified in the contract and other related documents on the calculation, operation, maintenance, and testing of the system.
2.8
"Technical services" refers to services that are provided in accordance with the provisions of the contract, such as system design, installation supervision, installation, testing, debugging, inspection, system operation, maintenance, , and others.
2.9
"Software upgrades" refer to program modifications and corrections that are performed by CELEXICA, including code changes and alterations of end documentation, which would not materially change program indices or version upgrades.
2.10
Version upgrades" refer to major improvements to the application programs which are certified by CELEXICA to be new versions. Such improvements expand, alter, and enhance programs by increasing functions and performance while retaining the design purposes of the original programs.
2.11
"Training" refers to the principles and the actual operation of the system installation, debugging, and operation that are taught to the client by CELEXICA, as well as to other related knowledge.
2.12
"The final test" refers to the last test before the system goes into regular operation. The test contents include the operating stability of all of the system's hardware and third party software and the stability of the application software and specially developed software. The test also includes the completeness of files and the suitability of training progress. After the system es the final test, it goes into regular operation.
© Celexica Technologies (Private) Limited
Confidential
Page 6 of 18
Client Confidential
Section Three – SYSTEM FEATURES The system integrates internal and external management information across the organization, embracing finance/ing, manufacturing, sales, service & human resources. The system will automate these activities with an integrated software application with the purpose to facilitate the flow of information between all business functions The system can run on a variety of hardware and network configurations employing a database to store & process data and operates in (next to) real time, without relying on periodic updates. With a common database, that provides a consistent look and feel throughout each module. The system will include the following functional areas. 1 2 3 4 5 6
Financials Manufacturing Process Management Inventory Management Purchase Management Sales Management Human Resources Management
Financials Financial system modules for bookkeeping and s activities. This module includes the following functions. General Ledger: General ledger keeps centralized charts of s and corporate financial balances. It s all aspects of the business ing process. In this module, financial ing transactions are posted, processed, summarized, and reported. It maintains a complete audit trail of transactions and enables individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information. The GL function may be designed and configured to cover: s payable schedules bill payments to suppliers and distributors, and keeps accurate information about owed money, due dates, and available discounts. It provides functionality and integration to other areas such as customer service, purchasing, inventory, and manufacturing control. The software should the following functionality: AP company policies and procedures; suppliers/voucher master data; payment controls; invoice processing and aging analysis; payment processing; journal voucher processing; AP ledger posting; check processing; AP transactions and controls; and AP reporting. Fixed assets manages depreciation and other costs associated with tangible assets such as buildings, property and equipment. The software should the following functionality: fixed assets records; asset transactions; asset depreciation; depreciation books; revaluation and interest calculation; and tax reporting.
© Celexica Technologies (Private) Limited
Confidential
Page 7 of 18
Client Confidential
Cost ing analyzes corporate costs related to overhead, products, and manufacturing orders. It provides a variety of costing approaches such as standard, FIFO, LIFO, average, target, and activity-based costing (ABC). The software should the following functionality: cost data; cost allocation definitions; cost allocation process; cost management; cost and sales price calculation; activity based costing (ABC); and activity based cost tracing and tracking. Budgeting involves budgetary controls, budget ing, budget development, and budget allocation. The software should provide sufficient tools to enable detailed budget development and analysis. Additional functionality should be available to integrate with project management software applications either natively or with external interfaces. s receivable tracks payments due to a company from its customers. It contains tools to control and expedite the receipt of money from the entry of a sales order to posting payments received. The software should the following functionality: AR company policies and procedures; customers/voucher master data; bill processing and aging analysis; credit management; cash/payment application, receipt processing; journal voucher processing; AR ledger posting; multicurrency ing and conversions; AR transactions and controls; and AR reporting. Financial reporting enables robust analysis of company performance through delivered reports. These reports will allow individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information. Additionally, solutions should provide generated reporting tools that are easy to use and provide sufficient depth of and access to the financial data to permit comprehensive analysis.
Process Manufacturing Management PMM enables the optimization of the manufacturing process chain, significantly cutting time-to-market, time-to-volume and production costs. PMM MPM provides a platform and that address the complete area from conceptual planning, engineering, optimization and management of a process through delivery to the shop floor. It manages Manufacturing concept planning, Factory layout planning and analysis, work flow simulation, walk-path assembly planning, Workloads and Resource planning.
Inventory Management Solutions for inventory management are used for the record-keeping of goods that are warehoused, and managing the movement of these goods to, from, and through warehouses.
© Celexica Technologies (Private) Limited
Confidential
Page 8 of 18
Client Confidential
Purchase Management Purchasing management encomes a group of applications that controls purchasing of raw materials needed to build products and that manages inventory stocks. It also involves creating purchase orders/contracts, supplier tracking, goods receipt and payment, and regulatory compliance analysis and reporting.
Sales Management This Module comprises of Management and Sales Order Processing Management. It is an integrated solution comprising of marketing and sales activities. Organization can act immediately to improve sales, service and marketing effectiveness by using this Module. Sales Management module is all about retaining customers, improving customer loyalty and gaining customer insight. This module also helps to you getting your customer order management easier day by day. Whether it is maintaining customer information, quickly creating a quote or migrating them to sales order or being responsive to your customers. SM can be tailored to manage Pricing, Price lists, Discount Conditions, Offer management, Order procedure, Contracts and delivery plans, Shipment, Delivery notes, Shipments and Invoicing. Statistics
Human Resources Management Human resources encomes all the applications necessary for handling personnelrelated tasks for corporate managers and individual employees. Modules include personnel management, benefit management, payroll management, employee self service, data warehousing, and health and safety. The HRM can be tailored to manage employee benefits, Payroll, Workforce Management and employee trainings.
© Celexica Technologies (Private) Limited
Confidential
Page 9 of 18
Client Confidential
Section Four – SYSTEM TECHNOLOGY & DESIGN 4.1 Features System will be developed using Architecture which would seperate it into three layers of Presentation, Business Logic, and Data Storage. This will enable quick integration and future proof the system for new requirements
4.2 Design 4.2.1 Overall System Architecture System will be designed in a multi tiered MVC Architecture. Each layer will be able to work independently allowing backups and safety measure to be taken easily, it will also minimize down time in case of server failure and insure quick recovery if such an incident happens. 4.2.2 Database architecture Database will be separate from Web Server, and it will be backed up at regular intervals 4.2.3 Front End On client side the interface would be through web browser. This would ensure minimum requirement from client end in of systems and installation and all load will be on the server end.
4.3 Technology Technology to be used for the system would be open source scalable technologies. Except for the data base for which we might go for a commercial enterprise level DB (cost of server not included in the quotation) But this will be purely based on requirements gathering sessions we have with clients. For server side robust PhP will be used to implement business logic. On client side AJAX based rich web pages would be used.
© Celexica Technologies (Private) Limited
Confidential
Page 10 of 18
Client Confidential
Section Five – TRAINING 5.1 Training Objective Trainings will be conducted by trained professionals provided by CELEXICA. The company will conduct trainings at clients office as mentione earlier a 1 month training will be given for each module. Location of training would be at clients office or designated space On completion of these trainings the participants will have; i. ii. iii.
acquired an understanding of System and the technologies and business process involved. understanding of their roles and responsibilities. ability to manage and navigate work through various interfaces
5.2 Prerequisites Basic concept of Windows, web applications and typing skills. Basic knowledge of ing, finance concepts, purchasing process, inventory management, human resource management, etc. It is assumed that the of each module is an experienced professional in his related filed of work.
5.3 Training Schedule Course
Title
Hours
CT1000 CT1001 CT1100 CT1200 CT1300 CT1400 CT1500 CT1600 CT1700 CT1800 CT1900 CT2000 CT2100 CT2200 CT3000 CT3001 CT4000
5 4 20 18 6 18 20 13 6 10 5 10 8 6 Varies Varies Varies
© Celexica Technologies (Private) Limited
Confidential
Page 11 of 18
Client Confidential
Section Six – AMOUNT AND PAYMENT METHOD 6.1 Development Cost System Development
PKR
License fee National Health Management Information System with modules covered in this proposal
2,550,000
Total
2,550,000
6.2 Deployment and Maintenance Activity Training Deployment and Maintenance for one year Total
PKR
0
Total Cost PKR 2,550,000/-
6.3 Payment Method Milestone payments shall be made to the company, in the amounts and at the frequencies stated below. Payment i ii
Milestone
PKR 750,000 500,000 500,000 500,000 300,000 2,550,000
g of contract TBA TBA TBA Completion of instaltion and Training
Total
6.4 Annual Maintenance Contract To be paid bi-annually in advance. Annual Maintenance Contract Annual maintenance after expiry of first year
© Celexica Technologies (Private) Limited
PKR 250,000
Confidential
Page 12 of 18
Client Confidential
Section Seven – HARDWARE REQUIREMENTS 7.1 System Requirements The ERP system will be a client server architecture and will require the following hardware. 7.1.1 Servers On server side the client will need to acquire high performance Quad-Core or Dual-Core Intel Server machines with 8 GB RAM for each server deployment. Each of the servers would have a backup system. Enabled data backup over DVD Roms or preferably NetBackup solutions like veritas. RAID will be used in storage to ensure Data Safety. High speed internet connectivity will be needed on server side to enable clients to access. 7.1.2 Client Side On Client side we would need an internet connected PC running Windows or Linux which has at least one web browser installed.
Note: Hardware not included in this proposal.
© Celexica Technologies (Private) Limited
Confidential
Page 13 of 18
Client Confidential
Section Eight – KEY PERSONNAL
© Celexica Technologies (Private) Limited
Confidential
Page 14 of 18
Client Confidential
Section Nine – FORCE MAJEURE 9.1 Introduction Force majeure refers to events such as wars, fires, typhoons, floods, earthquakes, or other events that one regarded by both parties to be force majeure events. The confirmation of a force majeure event must be based on legally valid ing documents that are provided by an authoritative body tly recognized by both parties.
9.2 Postponement period If either party is forced to suspend or postpone the contract performance due to force majeure event, the contract performance will be correspondingly delayed, and the postponement period will equal to the time when the force majeure event is in effect.
© Celexica Technologies (Private) Limited
Confidential
Page 15 of 18
Client Confidential
Section Ten – CONFIDENTIALITY 10.1
Both parties unanimously agree that, while the during the course of this proposal or at any time afterwards in the case of its acceptance or dismissal, either party will keep strictly confidential all the information regarding issues, business, or operations pertaining to the other party and the information provided by CELEXICA.
10.2
Except with the authorization of the company or due to the need for related parties to conduct operations, neither party may disclose any confidential information at any time to any person. Both parties further agree not to turn over any confidential information to any person, unless with the written consent of the other party or due to a reasonable need of one party to fulfill its obligations. Both parties agree not to copy or transcribe confidential information. This clause does not apply to the contents listed below:
10.2.1 Contents that are public knowledge or that are in the category of knowledge;
common
10.2.2 Contents that are public knowledge due to publications or other reasons (excluding unauthorized actions or negligence), and that have become common knowledge; 10.2.3 Contents provided by any third party without restrictions, for which contents the said third party has no express or implicit obligations to keep confidential; 10.2.4 Contents that are required by law to be disclosed to any institution or organization.
© Celexica Technologies (Private) Limited
Confidential
Page 16 of 18
Client Confidential
Section Eleven – PATENTS AND INTELLECTUAL PROPERTY RIGHTS 11.1
Both contracting parties will be responsible for protection of the patents and trademarks of their respective products.
11.2
CELEXICA guarantees that the system provided to the client for use under this project is subject to claims or legal proceedings filed by a third party concerning infringements of its patents trademarks, industrial designs, or other protected rights. All disputes that consequently arise will be handled by CELEXICA.
11.3
CELEXICA holds the entire IPRs to software products that will be provided to the Government, and revisions of the software that are made by it.
11.4
The system developed by CELEXICA in this project will be under license to the client, and its software copyrights belong to CELEXICA.
11.5
Proprietary technology pertaining to the software is owned by CELEXICA and the ownership or naming rights to the software are not transferred to the Client. The Client, without written consent of CELEXICA, will not sell or transfer or lease the system or any of its components to a third party.
© Celexica Technologies (Private) Limited
Confidential
Page 17 of 18
Client Confidential
Section Twelve – G
Signature;
Managing Director / CEO
Signature;
Director / CTO
© Celexica Technologies (Private) Limited
Confidential
Page 18 of 18
PROPOSAL FOR DEVELOPMENT, DEPLOYMENT & TRAINING of ENTERPRISE RESOURCE PLANNING SYSTEM to Mr Usman Khalil ACA
CELEXICA TECHNOLOGIES (PRIVATE) LIMITED 111-CCA, 2nd Floor, Phase 4 Commercial Area Defense Housing Authority, Lahore, Pakistan Phone:+92-423-5735158, fax: +92-423-5891025 www.celexicatech.com Sunday, February 06, 2011
Presented by;
QAZI M. ATIQ Director / CTO [email protected]
© Celexica Technologies (Private) Limited
Confidential
Page 1 of 18
Client Confidential
PROJECT NAME
Customized Enterprise Resource Planning System
Department
IT Services – R&D
Programme Project Development
TBA
Business Technical
Qazi Muhammad Atiq +92-321-4088822 [email protected]
Date
Sunday, February 06, 2011
Version
1.1
Note: This proposal includes information that shall not be disclosed outside Celexica Technologies (Private) Limited or the client and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than the evaluation of this proposal by the intended parties. Any revisions of or supplements to the of this proposal will be made through written documents signed by the authorized representatives of Celexica Technologies (Private) Limited. If revisions or supplements that are signed conflict with the of this proposal, the revisions or supplements will prevail. This proposal consists of four identical original copies.
© Celexica Technologies (Private) Limited
Confidential
Page 2 of 18
Client Confidential
1 INTRODUCTION 1.1 Audience 1.2 Confidentiality 1.3 Scope 1.4 Assumptions 1.5 Binding 1.6 Objectives 1.7 Project Deliverables 1.8 Project Timescales - Milestones 1.9 Project Cost 1.10 Hardware Requirements
4 4 4 4 5 5 5 5 5 5
2 DEFINITION OF
6
3 SYSTEM FEATURES 3.1 Financials 3.2 Process Manufacturing Management 3.3 Inventory Management 3.4 Purchase Management 3.5 Sales Management 3.6 Human Resources Management
7 7–8 9 9 9 9 9
4 SYSTEM TECHNOLOGY & DESIGN 4.1 Features 4.2 Design 4.2.1 Overall System Architecture 4.2.2 Database architecture 4.2.3 Front End 4.3 Technology
10 10 10 10 10 10 10
5 TRAINING 5.1 Training Objective 5.2 Prerequisites 5.3 Training Schedule
11 11 11 11
6 AMOUNT AND PAYMENT METHOD 6.1 Development Cost 6.2 Deployment and Maintenance 6.3 Payment Method 6.4 Annual Maintenance Contract
12 12 12 12 12
7 HARDWARE REQUIREMENTS 7.1 System Requirements 7.1.1 Servers 7.1.2 Client Side
13 13 13 13
8 KEY PERSONNEL
14
9 FORCE MAJEURE 9.1 Introduction 9.2 Postponement period
15 15 15
10 CONFIDENTIALITY
16
11 PATENTS AND INTELLECTUAL PROPERTY RIGHTS ("IPR")
17
12 G
18
© Celexica Technologies (Private) Limited
Confidential
Page 3 of 18
Client Confidential
Section One – INTRODUCTION This document presents an initial proposal for development of an Enterprise Resource Planning System. This is a preliminary proposal and estimates based on preliminary requirements gathered and understood.
1.1 Audience Intended audience of this proposal is the ____________________ and Stake holders both parties want to involve in finalizing the proposal.
1.2 Confidentiality The document only holds true for the recipient of this document Celexica Technologies will not be liable of any consequences arising by intentional or un-intentional sharing of this information.
1.3 SCOPE the scope and estimates cover the application of the system at one site and for the functions of one economic unit.
1.4 Assumptions Celexica Technologies would be provided assistance and information during the requirement gathering phase from the stake holders and would use the existing data to model the system, and use it as a reference point.
1.5 Binding This document is not binding at this stage for any party and both Celixica Technologies and the client are not committing any thing at this stage.
© Celexica Technologies (Private) Limited
Confidential
Page 4 of 18
Client Confidential
1.6 Objectives Number
Objective Description
1
Development of an ERP software application to help improve operational efficiency and productivity of business processes of the client. In the following functions – subject to specific requirements of the customer: 1 2 3 4 5 6
Financials Process Manufacturing Management Inventory Management Purchase Management Sales Management Human Resources Management
1.7 Project Deliverables Number
Deliverable
1
The system will be delivered in on a module by module basis. Allowing 2 months for each module preparation, one month for testing and deployment and one month for staff training. Initial estimates are 24 months for complete delivery from date of g of final contract.
1.8 Project Timescales - Milestones Milestone Date TBD
Milestone
1.9 Project Cost Cost PKR 2,550,000
Description
Development, deployment & training.
1.10 Hardware Requirements Number 1 2
Description
High performance Quad-Core or Dual-Core Intel Server machines with 8 GB RAM for each server deployment. Client side we would need an internet connected PC running Windows or Linux which has at least one web browser installed.
© Celexica Technologies (Private) Limited
Confidential
Page 5 of 18
Client Confidential
Section Two – DEFINITION OF 2.1
"Celexica or Company" refers to Celexica Technologies (Private) Ltd.
2.2
The “Client” refers to ____________________________________.
2.3
The proposal "refers to this proposal and all of its attachments that are part of the proposal.
2.4
"The system" refers to the set of applications consisting of the design proposal, design software, and related hardware and software equipment provided in this proposal.
2.5
"Third party software" refers to software outsourced from third party, such as operating systems and databases, that are attached to the hardware equipment or that are essential to the normal operation of the whole system.
2.6
"Applications software" refers to application programs that are to be developed by CELEXICA to meet the Government’s requirements and that will ultimately be delivered to the Government.
2.7
"Technical documentation" refers to all technical parameters, drawings, designs, manuals, and other proprietary information that are specified in the contract and other related documents on the calculation, operation, maintenance, and testing of the system.
2.8
"Technical services" refers to services that are provided in accordance with the provisions of the contract, such as system design, installation supervision, installation, testing, debugging, inspection, system operation, maintenance, , and others.
2.9
"Software upgrades" refer to program modifications and corrections that are performed by CELEXICA, including code changes and alterations of end documentation, which would not materially change program indices or version upgrades.
2.10
Version upgrades" refer to major improvements to the application programs which are certified by CELEXICA to be new versions. Such improvements expand, alter, and enhance programs by increasing functions and performance while retaining the design purposes of the original programs.
2.11
"Training" refers to the principles and the actual operation of the system installation, debugging, and operation that are taught to the client by CELEXICA, as well as to other related knowledge.
2.12
"The final test" refers to the last test before the system goes into regular operation. The test contents include the operating stability of all of the system's hardware and third party software and the stability of the application software and specially developed software. The test also includes the completeness of files and the suitability of training progress. After the system es the final test, it goes into regular operation.
© Celexica Technologies (Private) Limited
Confidential
Page 6 of 18
Client Confidential
Section Three – SYSTEM FEATURES The system integrates internal and external management information across the organization, embracing finance/ing, manufacturing, sales, service & human resources. The system will automate these activities with an integrated software application with the purpose to facilitate the flow of information between all business functions The system can run on a variety of hardware and network configurations employing a database to store & process data and operates in (next to) real time, without relying on periodic updates. With a common database, that provides a consistent look and feel throughout each module. The system will include the following functional areas. 1 2 3 4 5 6
Financials Manufacturing Process Management Inventory Management Purchase Management Sales Management Human Resources Management
Financials Financial system modules for bookkeeping and s activities. This module includes the following functions. General Ledger: General ledger keeps centralized charts of s and corporate financial balances. It s all aspects of the business ing process. In this module, financial ing transactions are posted, processed, summarized, and reported. It maintains a complete audit trail of transactions and enables individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information. The GL function may be designed and configured to cover: s payable schedules bill payments to suppliers and distributors, and keeps accurate information about owed money, due dates, and available discounts. It provides functionality and integration to other areas such as customer service, purchasing, inventory, and manufacturing control. The software should the following functionality: AP company policies and procedures; suppliers/voucher master data; payment controls; invoice processing and aging analysis; payment processing; journal voucher processing; AP ledger posting; check processing; AP transactions and controls; and AP reporting. Fixed assets manages depreciation and other costs associated with tangible assets such as buildings, property and equipment. The software should the following functionality: fixed assets records; asset transactions; asset depreciation; depreciation books; revaluation and interest calculation; and tax reporting.
© Celexica Technologies (Private) Limited
Confidential
Page 7 of 18
Client Confidential
Cost ing analyzes corporate costs related to overhead, products, and manufacturing orders. It provides a variety of costing approaches such as standard, FIFO, LIFO, average, target, and activity-based costing (ABC). The software should the following functionality: cost data; cost allocation definitions; cost allocation process; cost management; cost and sales price calculation; activity based costing (ABC); and activity based cost tracing and tracking. Budgeting involves budgetary controls, budget ing, budget development, and budget allocation. The software should provide sufficient tools to enable detailed budget development and analysis. Additional functionality should be available to integrate with project management software applications either natively or with external interfaces. s receivable tracks payments due to a company from its customers. It contains tools to control and expedite the receipt of money from the entry of a sales order to posting payments received. The software should the following functionality: AR company policies and procedures; customers/voucher master data; bill processing and aging analysis; credit management; cash/payment application, receipt processing; journal voucher processing; AR ledger posting; multicurrency ing and conversions; AR transactions and controls; and AR reporting. Financial reporting enables robust analysis of company performance through delivered reports. These reports will allow individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information. Additionally, solutions should provide generated reporting tools that are easy to use and provide sufficient depth of and access to the financial data to permit comprehensive analysis.
Process Manufacturing Management PMM enables the optimization of the manufacturing process chain, significantly cutting time-to-market, time-to-volume and production costs. PMM MPM provides a platform and that address the complete area from conceptual planning, engineering, optimization and management of a process through delivery to the shop floor. It manages Manufacturing concept planning, Factory layout planning and analysis, work flow simulation, walk-path assembly planning, Workloads and Resource planning.
Inventory Management Solutions for inventory management are used for the record-keeping of goods that are warehoused, and managing the movement of these goods to, from, and through warehouses.
© Celexica Technologies (Private) Limited
Confidential
Page 8 of 18
Client Confidential
Purchase Management Purchasing management encomes a group of applications that controls purchasing of raw materials needed to build products and that manages inventory stocks. It also involves creating purchase orders/contracts, supplier tracking, goods receipt and payment, and regulatory compliance analysis and reporting.
Sales Management This Module comprises of Management and Sales Order Processing Management. It is an integrated solution comprising of marketing and sales activities. Organization can act immediately to improve sales, service and marketing effectiveness by using this Module. Sales Management module is all about retaining customers, improving customer loyalty and gaining customer insight. This module also helps to you getting your customer order management easier day by day. Whether it is maintaining customer information, quickly creating a quote or migrating them to sales order or being responsive to your customers. SM can be tailored to manage Pricing, Price lists, Discount Conditions, Offer management, Order procedure, Contracts and delivery plans, Shipment, Delivery notes, Shipments and Invoicing. Statistics
Human Resources Management Human resources encomes all the applications necessary for handling personnelrelated tasks for corporate managers and individual employees. Modules include personnel management, benefit management, payroll management, employee self service, data warehousing, and health and safety. The HRM can be tailored to manage employee benefits, Payroll, Workforce Management and employee trainings.
© Celexica Technologies (Private) Limited
Confidential
Page 9 of 18
Client Confidential
Section Four – SYSTEM TECHNOLOGY & DESIGN 4.1 Features System will be developed using Architecture which would seperate it into three layers of Presentation, Business Logic, and Data Storage. This will enable quick integration and future proof the system for new requirements
4.2 Design 4.2.1 Overall System Architecture System will be designed in a multi tiered MVC Architecture. Each layer will be able to work independently allowing backups and safety measure to be taken easily, it will also minimize down time in case of server failure and insure quick recovery if such an incident happens. 4.2.2 Database architecture Database will be separate from Web Server, and it will be backed up at regular intervals 4.2.3 Front End On client side the interface would be through web browser. This would ensure minimum requirement from client end in of systems and installation and all load will be on the server end.
4.3 Technology Technology to be used for the system would be open source scalable technologies. Except for the data base for which we might go for a commercial enterprise level DB (cost of server not included in the quotation) But this will be purely based on requirements gathering sessions we have with clients. For server side robust PhP will be used to implement business logic. On client side AJAX based rich web pages would be used.
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Section Five – TRAINING 5.1 Training Objective Trainings will be conducted by trained professionals provided by CELEXICA. The company will conduct trainings at clients office as mentione earlier a 1 month training will be given for each module. Location of training would be at clients office or designated space On completion of these trainings the participants will have; i. ii. iii.
acquired an understanding of System and the technologies and business process involved. understanding of their roles and responsibilities. ability to manage and navigate work through various interfaces
5.2 Prerequisites Basic concept of Windows, web applications and typing skills. Basic knowledge of ing, finance concepts, purchasing process, inventory management, human resource management, etc. It is assumed that the of each module is an experienced professional in his related filed of work.
5.3 Training Schedule Course
Title
Hours
CT1000 CT1001 CT1100 CT1200 CT1300 CT1400 CT1500 CT1600 CT1700 CT1800 CT1900 CT2000 CT2100 CT2200 CT3000 CT3001 CT4000
5 4 20 18 6 18 20 13 6 10 5 10 8 6 Varies Varies Varies
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Section Six – AMOUNT AND PAYMENT METHOD 6.1 Development Cost System Development
PKR
License fee National Health Management Information System with modules covered in this proposal
2,550,000
Total
2,550,000
6.2 Deployment and Maintenance Activity Training Deployment and Maintenance for one year Total
PKR
0
Total Cost PKR 2,550,000/-
6.3 Payment Method Milestone payments shall be made to the company, in the amounts and at the frequencies stated below. Payment i ii
Milestone
PKR 750,000 500,000 500,000 500,000 300,000 2,550,000
g of contract TBA TBA TBA Completion of instaltion and Training
Total
6.4 Annual Maintenance Contract To be paid bi-annually in advance. Annual Maintenance Contract Annual maintenance after expiry of first year
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Section Seven – HARDWARE REQUIREMENTS 7.1 System Requirements The ERP system will be a client server architecture and will require the following hardware. 7.1.1 Servers On server side the client will need to acquire high performance Quad-Core or Dual-Core Intel Server machines with 8 GB RAM for each server deployment. Each of the servers would have a backup system. Enabled data backup over DVD Roms or preferably NetBackup solutions like veritas. RAID will be used in storage to ensure Data Safety. High speed internet connectivity will be needed on server side to enable clients to access. 7.1.2 Client Side On Client side we would need an internet connected PC running Windows or Linux which has at least one web browser installed.
Note: Hardware not included in this proposal.
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Section Eight – KEY PERSONNAL
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Section Nine – FORCE MAJEURE 9.1 Introduction Force majeure refers to events such as wars, fires, typhoons, floods, earthquakes, or other events that one regarded by both parties to be force majeure events. The confirmation of a force majeure event must be based on legally valid ing documents that are provided by an authoritative body tly recognized by both parties.
9.2 Postponement period If either party is forced to suspend or postpone the contract performance due to force majeure event, the contract performance will be correspondingly delayed, and the postponement period will equal to the time when the force majeure event is in effect.
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Section Ten – CONFIDENTIALITY 10.1
Both parties unanimously agree that, while the during the course of this proposal or at any time afterwards in the case of its acceptance or dismissal, either party will keep strictly confidential all the information regarding issues, business, or operations pertaining to the other party and the information provided by CELEXICA.
10.2
Except with the authorization of the company or due to the need for related parties to conduct operations, neither party may disclose any confidential information at any time to any person. Both parties further agree not to turn over any confidential information to any person, unless with the written consent of the other party or due to a reasonable need of one party to fulfill its obligations. Both parties agree not to copy or transcribe confidential information. This clause does not apply to the contents listed below:
10.2.1 Contents that are public knowledge or that are in the category of knowledge;
common
10.2.2 Contents that are public knowledge due to publications or other reasons (excluding unauthorized actions or negligence), and that have become common knowledge; 10.2.3 Contents provided by any third party without restrictions, for which contents the said third party has no express or implicit obligations to keep confidential; 10.2.4 Contents that are required by law to be disclosed to any institution or organization.
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Section Eleven – PATENTS AND INTELLECTUAL PROPERTY RIGHTS 11.1
Both contracting parties will be responsible for protection of the patents and trademarks of their respective products.
11.2
CELEXICA guarantees that the system provided to the client for use under this project is subject to claims or legal proceedings filed by a third party concerning infringements of its patents trademarks, industrial designs, or other protected rights. All disputes that consequently arise will be handled by CELEXICA.
11.3
CELEXICA holds the entire IPRs to software products that will be provided to the Government, and revisions of the software that are made by it.
11.4
The system developed by CELEXICA in this project will be under license to the client, and its software copyrights belong to CELEXICA.
11.5
Proprietary technology pertaining to the software is owned by CELEXICA and the ownership or naming rights to the software are not transferred to the Client. The Client, without written consent of CELEXICA, will not sell or transfer or lease the system or any of its components to a third party.
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Section Twelve – G
Signature;
Managing Director / CEO
Signature;
Director / CTO
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