Example Of Notice And Agenda Of Meeting 5u4e26

EXAMPLE OF NOTICE AND AGENDA OF MEETING

MEMO To

: Mr. Ali Ahmad Ms. Jane Daly Mr. Othman Daud Mdm Sabariah Ahmad Ms. Tahirah Daud

From : Mr. Alan Maley, General Manager Date : 24th May 2008 Subject: Finance department Staff Meeting Notice is hereby given that there will be a staff meeting. Details are set out below: Date : 5th June 2008 Day : Wednesday Time : 3.00 p.m Venue : Meeting Room C, 3rd Floor 2. The agenda for the meeting is as follows: 1. Chairperson opening address 2. Apologies for absence 3. Minutes of the previous meeting 4. Matters arising 5. Progress report of Putrajaya Project 6. Monthly reports form Units. 7. Half-yearly financial report 8. Other matters 9. Next meeting EXAMPLE OFisMINUTES OF MEETING Attendance made compulsory for all . Thank you.

Minutes of Meeting of Social Club of Goldchart Packaging ltd. (State the name of the meeting) No: 2

Year: 2006

Date Time Venue

: 26 January 2006 : 9 a.m : Annexe 334

Present Mr John Lithgow (Chairperson) Mr David Vlank Ms Susan Srandon Ms Jennifer Mayer (Secretary)

Mr Frank Jones Mrs Wendy Williams

Absent with excuse Mr Michael Oven Ms Yasmine Blythe ________________________________________________________ 1. OPENING ADDRESS BY THE CHAIRMAN The chairperson called the meeting to order at 10.00am and thanked the board for being present and contributing ideas from the previous meeting. He mentioned the purpose of the meeting was to discuss board review and family day arrangements. 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING The chairman asked to correct an error on item 3.1 where the figure RM1,200 should read Rm12,000. after this correction the minutes were approved and signed as a correct record.

3. MATTERS ARISING There were no matters arising

4. CHAIRMAN’S REPORT

The chairman pointed out that hip had fallen by 20% over the last 6 months. It was largely due to lack of publicity during the present year, and also because new employees were not sure how to . Various decisions were reached:

4.1 CIRCULAR TO STAFF A letter would be sent to all employees who were not of the Club outlining its aims and activities. A tear-off slip would be included for interested employees to indicate their areas of interest.

4.2 SOCIAL EVENING A social evening with refreshments would be organized specifically for non-. Susan Sarandon agreed to make arrangements.

Action: Susan Sarandon 5. FAMILY DAY The chairperson asked for suggestion on the suitable venue for the family day. Ms. Mayer suggested it to be held at the Lincoln Recreation Centre. All board agreed. Mr. Vlank suggested that there should also be games and contest for family . All board agreed.

6. OTHER MATTERS The chairperson asked for the board if they were not satisfied with the task distribution. All board agreed to accept the tasks given.

7. CLOSING ADDRESS The chairperson summarized the decision made during the meeting and thanked the board for working so hard to end up with their decision. The meeting was adjourned at 11.00am with a vote of thanks to the chair.

Prepared by, ............................. (Jennifer Mayer) Secretary 28 January 2006.

Approved by, .................................. (John Lithgow) Chairperson 28 January 2006.