Fico-notes-by-sai-anand-1.pdf 4p6m49

FICO Notes by SAI ANAND

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SAP FICO NOTES By Sai Anand

FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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FINANCIAL ING & CONTROLLING Run Server Double Click Sap R/3 Console On Desktop When Double click Select E.R.PAttention: Go to Action Select Screen in Gray Color Then turns to Green Color Expand the Server Free Then Double Click On W/P Table First Status Of Parameters in Run Mode Wait up to Status of Parameters turns in to Wait Mode Then Minimize the Screen Double click on Sap Logon on Desk Top 1. Select Sap Click on Logon Clint – 800 – Sap – India 2. Select the Continue Logon Give Spro in Command Field & Enter SPRO Means SAP Reference Organization Then Click on Sap Reference IMG IMG Means Implementation Guide



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CREATION OF COMPANY 1. Define Company……………………………………………………………………….……OX15 2. Define Company Code (Using 4 Characters)……………………………………………..OX02 3. Assign Company Code to Company…………………………………………………….…OX16 4. Define Business Areas………………………………………………………………….…...OX03 5. Define Consolidation Business Areas……………………………………………………..OCC1 6. Assign Business Areas to Consolidation Business Areas………………….………….….OBB6 7. Define Financial Management Areas……………………………………………………...OF01 8. Assign Company Code Financial Management Area…………………………………….OF18 9. Define Chart Of s List…………………………………………………………….OB13 10. Assign Company Code to Chart Of s…………………………………………...OB62 11. Define Group……………………………………………………………………OBD4 12. Define Retain Earnings Group…………………………………………………………...OB53 13. Define Fiscal Year Variant………………………………………………………………..OB29 14. Assign Company Code to Fiscal Year Variant…………………………………………..OB37 15. Posting Periods A) Define Variant for Open Posting Periods………………………………….……OBBO B) Assign Variants to Company Code………………………………………….…...OBBP C) Open and Close Posting Periods…………………………………………….……OB52 16. Define Document Type and Analization………………………………………………...OBA7 17. Define Field Status Variant………………………………………………………………OBC4 18 Assign Company Code to Field Status Variant………………………………………….OBC5 19. Define Tolerance and Groups A) Define Tolerance Groups for General Ledger s……………………….OBA0 B) Define Tolerance Groups for Employees………………………………………..OBA4 20. Enter Global Parameters…………………………………………………………………OBY6

1. Define Company

Tr Code OX15


FICO Notes by SAI ANAND Path: - Spro Img Enterprises Structure Definition Financial ing Define Company Double Click on Execute Button Go to New Entries On Application Bar Company Short Name DRLGRP Company Name DRL GROUP Hyderabad

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Save (Ctlr+S)

Enter

2. Define Company Code

Tr Code OX02

Path: - Spro Img Enterprises Structure . Definition Financial ing Edit, Copy, Delete, Check Company Code Double Click on Edit Company Code Data Go to New Entries Give Company Code DRLI Give Company Full Address Save 3. Assign Company Code To Company Path: - Spro Img Enterprises Structure Assignment Financial ing Assign Company Code to Company Go to Position Give Company Code – DRLI Countries – 237 Languages – 41 4. Define Business Area

Tr Code OX16

Enter Give DRLI Currencies – 185

Save Tr Code OX03

Path: - Spro Spro Img Enterprises Structure . Definition Financial ing Define Business Area Go to New Entries SACA – Business Area Ahamadabad For DRLI SACB – Business Area Banglore For DRLI SACC – Business Area Chennai For DRLI SACD – Business Area Delhi For DRLI Save 5. Maintain Consolidation Business Area

Tr Code OCC1


FICO Notes by SAI ANAND Path: - Spro Img Enterprises Structure Definition Financial ing Maintain Consolidation Business Area Go to New Entries SACS – South Consolidation Business Area For DRLI SACN – North Consolidation Business Area For DRLI

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Save

6. Assign Business Area to Consolidation Business Area

Tr Code OBB6

Path: - Spro Img Enterprises Structure Assignment Financial ing Assign Business Area to Consolidation Business Area Go to Position Give Business Areas SACA – SACN SACB – SACS SACC – SACS SACD – SACN Save 7. Define Financial Management Area

Tr Code OF01

Path: - Spro Img Enterprises Structure Definition Financial ing Maintain Financial Management Area Go to New Entries Give Company Code – DRLI, FM Area Text FM Area for DRLI, FM Area Currency INR Save 8. Assign Company Code To Financial Management Area Path: - Spro Img Enterprises Structure Assignment Financial ing Assign Company Code to Financial Management Area Go to Position Give Company – DRLI, Name FM Area For DRLI 9. Define Chart Of s

Tr Code OF18

Save Tr Code OB13

Path: - Spro Img Financial ing General Ledger ing FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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G/L s Master Records Preparations Edit Chart Of s Go to New Entries Company Code DRLI Description Chart For s For DRLI Maintain Language English Length Of G/L s 6 Save 10. Assign Company Code To Chart Of s

Tr Code OB62

Path: - Spro Img Financial ing General Ledger ing G/L s Master Records Preparations Assign Company Code To Chart Of s Go to Position Give Company Code DRLI 11. Define s Groups

Save Tr Code OBD4

Path: - Spro Img Financial ing General Ledger ing G/L s Master Records Preparations Define s Groups Go to New Entries Enter the following Chart Of s( COA) COA DRL DRL DRL DRL DRL DRL DRL

A/C Grp SL RSPL ACCN SCLN UNSL CRLB UNDIV

DRL

LNSH

DRL DRL DRL DRL

ADVS ACRL OTRL PROV

Discription SHARE CAPITAL RESERVES & SURPLUS ACCUMULATED DEPRICATION SECURED LOANS UNSECURED LOANS CURRENT LIABLITIES UNCLAIMED DIVIDEND LOANS FROM SHAREHOLDERS ADVANCES FROM CUSTOMERS ACCRUALS BUT NOT DUE OTHER LIABLITIES PROVISIONS

From 100001 100101 100201 100301 100401 100501 100601

To 100100 100200 100300 100400 100500 100600 100700

100701

100800

100801 100901 101001 101101

100900 101000 101100 101200



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DRL

SCRS

SUNDRY CREDITORS

101201

101300

DRL DRL DRL DRL DRL DRL DRL

FAST INST INVT SDRS CASH LOAD MISC

FIXED ASSETS INVESTMENTS INVENTORIES SUNDRY DEBTORS CASH & BANK BALANCES LOANS & ADVANCES MISC.EXP NOT W/OFF

200001 200101 200201 200301 200401 200501 200601

200100 200200 200300 200400 200500 200600 200700

DRL DRL DRL

SALS OTHR INCR

SALES OTHER INCOMES INCREASEORDECR IN STOCK

300001 300101 300201

300100 300200 300300

DRL DRL DRL DRL DRL DRL DRL DRL

RMCN PRSN TRDG N SADS FINC MGRE DEPR

RAW MATERIAL CONSUMPT PERSONAL EXPENSES TRADING EXPENSES ISTRATIVE EXP SALES & DISTRIBUTION FINANCIAL CHARGES MANAGERIAL REM & EXP DEPRECIATION

400001 400101 400201 400301 400401 400501 400601 400701

400100 400200 400300 400400 400500 400600 400700 400800

Save 12. Define Retain Earning Group

Tr Code OB53

Path: - Spro Img Financial ing General Ledger ing G/L s Master Records Preparations Define Retain Earnings Give Chart Of s Give P/L Statement X, 100100 System Gives Message 13. Define Fiscal Year

Enter Save Tr Code OB29 (GVAR)

Path: - Spro Img Financial ing Financial ing Global Settings Fiscal Year Maintain Fiscal Year Variant System Defined Fiscal Year Variants V3, V6, V9 V3 April To March, 4 Special Periods V6 July To June, 4 Special Periods FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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V9 October To September, 4 Special Periods Go to Position Give Fiscal Year Variant V3 Double Click On Periods Go to Entry Month

Days

Periods

Year Shifting

1 2 3 4 5 6 7 8 9 10 11 12

31 28 31 30 31 30 31 31 30 31 30 31

10 11 12 01 02 03 04 05 06 07 08 09

-1 -1 -1 0 0 0 0 0 0 0 0 0

We are using Two Calendar Years & One Fiscal Year in Indian Scenario The Non-defined Calendar Year is to be Shifting is to defined Calendar Year Double on Period Text Go to New Entries Language-En Period-1 Text-4 Text-April 14. Assign Company Code To Fiscal Year Variant

Tr Code OB37

Path: - Spro Img Financial ing Financial ing Global Settings Fiscal Year Assign Company Code To Fiscal Year Variant Go to New Entries Give Company Code DRLI Assign V3

Enter Save

15. Posting Periods A). Define variant For Open Closing Posting Periods

Tr Code OBBO

Path: - Spro Img Financial ing Financial ing Global Settings Document Posting Periods Define Variant For Open Posting Periods FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Go to New Entries Give Company Code DRLI Posting Variant For DRLI

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Save

B). Assign Variants to Company Code

Tr Code OBBP

Path: - Spro Img Financial ing Financial ing Global Settings Document Posting Periods Assign Variants to Company Code Go to Position Give Company Code DRLI

Save

C). Open & Closing Posting Periods

Tr Code OB52

Path: - Spro Img Financial ing Financial ing Global Settings Document Posting Periods Open & Close Posting Periods Go to New Entries Variant A Fr Period1 Year To Period1 Year Fr Period2 Year To Period2 Year DRLI + 1 2007 12 2007 13 2007 16 2007 Save

16. Define Document Type

Tr Code OBA7

Path: - Spro Img Financial ing Financial ing Global Settings Document Document Header Define Documents Types Go to Position Give Document Type SA Enter Select SA Got Details Button Number Range-01 Click Number Range Information Give Company Code DRLI Select Change Interval, Select Insert Interval FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Number Range 01 To 1000 System Gives Message

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Enter Enter Save

17. Define Field Status Variant

Tr Code OBC4

Path: - Spro Img Financial ing Financial ing Global Settings Document Line Item Controls Maintain Field Status Variant Select 0001 Select Copy as Button Give Company Code DRLI Field Status Variant For DRLI Select Copy All System Gives Message Number 41 Copied Select DRLI Double Click on Field Status Groups Double Click on G001 Double Click on General Data Make Text as Required Entry Go Back Double Click Additional Data Make Business Area Required Entry Go Back Double Click on G005 Double Click on General Data Make Text as Required Entry Go Back Double Click on Additional Data Make Business Area Required Entry Save

Enter Enter

18. Assign Company Code To Field Status Variant Path: - Spro Img Financial ing Financial ing Global Settings Document Line Item Controls Assign Company Code to Field Status Variant Go to Position Give Company Code DRLI Enter Assign Field Status variant DRLI

Tr Code OBC5

Save

19. Define Tolerance Group A). Define Tolerance Groups For G/L s

Tr Code OBA0

Path: - Spro Img Financial ing General Ledger ing FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Business Transactions Open Item Clearing Clearing Differences Define Tolerance Group For General Ledger ing Go to New Entries Give Company Code DRLI Give Description Tolerance Group For NACH Save B). Define Tolerance Group For Employees

TR Code OBA4

Path: - Spro Img Financial ing General Ledger ing Business Transactions Open Item Clearing Clearing Differences Define Tolerance Group For Employees Go to New Entries Give Company Code DRLI Upper Limit Posting Procedure Amount Per Document 9999999999999 (13Digits) Amount Per Open Item Item 99999999999 (11Digits) Cash Discount Per Line Item 5% Save 20. Enter Global Parameters

Tr Code OBY6

Path: - Spro Img Financial ing Financial ing Global Settings Company Code Enter Global Parameters Select DRLI Select Details Button F2 Fiscal Year Variant V3 Select Business Area Financial Statements Select Propose Fiscal Year Select Negative Postings Allowed Select Cash Management Activated Save

RAVI GENERAL LEDGER MASTER CREATION Tr Code FS00 Path: - ing Finanancial ing General Ledger Master Records G/L s Individual Processing FS00-Centrally 1. Equity Share Capital FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Give Group Share Capital Give Description Short Text Equity Share Capital A/c Give General Ledger Long Text Equity Share Capital A/c Select Control Data Tab Give Currency Inr Select Only Balances In Local Currency Select Line Item Display Give Sort Key 002 (Doc No. Fiscal Year) Select Create Bank Interest Data Tab Field Status Group G001 Save 2. Preference Share Capital Give Group Share Capital Give Description Short Text Preference Share Capital A/c Give General Ledger Long Text Preference Share Capital A/c Select Control Data Tab Give Currency Inr Select Only Balances In Local Currency Select Line Item Display Give Sort Key 002 (Doc No. Fiscal Year) Select Create Bank Interest Data Tab Field Status Group G001 Save 3. Retained Earning Reserves & Surplus Give Group Reserves & Surplus Give Description Short Text Profit & Loss A/c Give General Ledger Long Text Profit & Loss A/c Select Control Data Tab Give Currency Inr Select Only Balances In Local Currency Select Line Item Display Give Sort Key 002 (Doc No. Fiscal Year) Select Create Bank Interest Data Tab Field Status Group G001 Save 4. Bank Give Group Current Assets Loans & Advances Give Description Short Text H.D.F.C Bank A/c Give General Ledger Long Text Housing Development Finance Corporation Bank A/c Select Control Data Tab FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Give Currency Inr Select Only Balances In Local Currency Select Open Item, Select Line Item Display Give Sort Key 002 (Doc No. Fiscal Year) Select Create Bank Interest Data Tab Field Status Group G005 Select Relevant Cash Flow Save POSTING OF THE TRANSACTION Path: - ing Financial ing General Ledger Document Entry General Ledger F-02 General Posting Give Document Date Give Company Code DRLI Give Currency Inr Give Posting Key 40 Give Bank G/L 200200 Give Amount 500000 Give Business Area SACC Give Text Equity Share Capital Received Give Posting Key 50 Give Equity Share Capital A/c 100000 To View the Entry Go to Document on Menu Bar Select Simulate How to view Document

Tr Code F-02

Save Tr Code FB03

Path: - ing Financial ing General Ledger Document FB03 – Display Give Company Code DRLI Give Fiscal Year Execute To Lock the Document in database Select Document List On Application Bar Give Company Code DRLI Give Fiscal Year System Gives Message Execute



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How to view G/L Balances

Tr Code FS10N

Path: - ing Financial ing General Ledger FS10N – Display Balances Give General No.200200 Give Company Code DRLI Give Fiscal Year 2007 Execute

How To View Customers Balances List Tr Code S_ALR_87012172 Path: - ing Financial ing s Receivable Information System Reports For s Receivable ing Customer Balances S_ALR_87012172 – Customer Balances In Local Currency FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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General Ledger Master Record Change Give G/L No.200200 Give Company Code DRLI Select Change Button (or) Go to Change Menu Bar How to Block the G.L Give G/L No. 200200 Which to be Block Go to G/L on Menu Bar Select Block Select Blocked for in Company Code Save How to Unblock the G.L Give G/L No. 200200, Which is to be Unblock Select Block Icon De Select the Blocked Field Save

1. HELD DOCUMENT Tr Code F-02 Held Document is a Temporary & Shorter Period, Used for External People Only Held Document Trouble Shooting Give Program RFTMPBLU

Tr Code SE38 Execute



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Select No Termination For Read Error Execute System Gives Message Held Document Execute Successfully Use When you want to create a group of objects that contain similar data or the same data (say, a group of purchase orders), you use the functions Hold data or Set data. Both of these functions automatically enter the specified data for a specified field, with only one difference: • •

Hold data: You can change the held data. Set data: You cannot change the held data.

For example, suppose you want to enter 20 purchase orders (POs). Each PO has the same delivery date, and the ordered goods will be delivered to the same plant and storage location. Instead of entering the same data 20 times, you can enter the data in the input fields once and "hold" it on the screen. Then, every time you create an invoice, the system enters the same data – the held data – in the appropriate input fields. When you use Hold data, you can change the held data when it appears in the input fields; when you use Set data, you cannot. For example, if you are entering invoices, suppose the date and document type are the same for most of the invoices, but not all. If you use Hold data, you can change (that is, overwrite) the date or document type for the few invoices that differ. If you use Set data, you cannot change the date or document type for the few invoices that differ. Using Set data also has an advantage, however. When you use Set data, the cursor skips over input fields with held data, so that you do not always have to press TAB to move to the next input field. You can hold data for as many different screens as you like. The data you enter and hold on a screen is held for that screen until you delete it or until you log off the SAP System. Give Document Date Give Amount 50000 Give Business Area SACC. Go to Document on Menu Bar Select Hold Give Temporary Doc No. S1 Select Hold Document How to Complete / Delete Hold Document

Tr Code FB01

Give Document Date Select Hold Document on Application Bar Temporary Doc No.S1 Select Delete on Application Bar Completion Give Temporary Document No.S1 Enter Give Posting Key 50 for Cr Give G/L No. Save How to Display Held Document Give Document No. S1 Shift+F6

Tr Code FB11 Enter

2. PARKED DOCUMENT Tr Code F-65 Use You can use document parking to enter and store (park) incomplete documents in the SAP System without carrying out extensive entry checks. For more information, see Document Parking FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Parked documents can be completed, checked, and then posted at a later date - if necessary by a different ing clerk. When documents are parked, data (for example, transaction figures) is not updated. The only exception to this is in Cash Management (TR-CM). Data from parked documents can however be used for evaluations by the system. For example, amounts from parked invoices can be used for the advance return for tax on sales and purchases. Using payment requests, parked invoices can be paid punctually and without loss of discount. You can use the tax amounts determined on the basis of the data in parked documents to apply in advance to the tax authorities for any tax receivables that are due to you. From the SAP Easy Access screen, choose ing ® Financial ing ® General ledger ® Reporting ® Tax reports ® General ® Input tax from parked documents. Integration In contrast to document parking, the holding documents function is merely designed to allow you to interrupt your work on a document and temporarily save the data you have entered so far until you can resume posting. No document number is assigned. You cannot use data entered in this way for evaluations. Substitution is not ed in document parking. Substitution takes place via the posting transaction after you generate an ing document from the parked document. Prerequisites You make the appropriate settings in Customizing for Financial ing under Financial ing Global Settings ® Document ® Parked Documents. Path: - ing Financial ing General Ledger Document Entry F-65 General Document Parking Give Document Date Give Company Code DRLI Give Currency Inr Give G.L Give Amount 50000 Give Business Area SACC Give Value Date Text Adv For Park Doc Go to Document On Menu Bar Select Parked Doc System Gives Message Document Was Parked How to Complete/Delete Parked Document

Save Tr Code FBV0

Path: - ing Financial ing General Ledger FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Document Parked Documents F-65 General Document Parking FBV0-Post/Delete Give Company Code DRLI Document No.

Fiscal Year

Enter

For Deletion Go to Document on Menu Bar Select Delete For Posting Give Posting – 40 Give Relevant G.L Enter Give Amount *, Business Area SACC Text + Save System Gives Message Document No.4 Was Posted In Company Code DRLI. Display Parked Document Tr Code FBV3

3. RECURRING DOCUMENT By specifying a wage type in the Recurring Payments/Deductions infotype (0014), you can enter an amount and/or a value and a unit of measurement that should always be paid or deducted by Payroll. Recurring payments/deductions are wage elements which are paid or deducted in every payroll period. In contrast to additional payments, recurring payments/deductions are paid or deducted within a defined periodicity. In addition, you have the possibility to enter default cost assignment settings for recurring payments/deductions for the application component Controlling (CO). This enables you, for example, to store a different cost center and company code combination than the one in the Organizational Assignment info type (0001); the additional payments will then be charged to this cost center. Select Edit → Maintain cost assignment. The Default Cost Assignment Settings dialog box appears. Enter the relevant data. If any data has already been entered for the cost assignment it will be displayed on the info type single screen. You can set up further controlling objects in the Customizing for Personnel istration under Recording Cost Assignment Specifications. The standard system contains, amongst others, the following wage types: · · ·

Subtype M110: Vacation bonus Subtype M120: Christmas bonus Subtype M30: Special payment

Recurr. Payments/Deductions Enter the wage type that is to be paid or deducted in the Wage Type field. In conjunction with the Wage type you must process either the Amount field or the Number and Unit fields. The system checks the combination entered. The currency is defaulted according to the company code. This can be overwritten. Date of Payment The wage type should only be paid in certain periods or on certain days; this can be defined either in the fields 1st payment period and Interval in periods, thus defining the interval to the next and all subsequent periods, or in the fields 1st payment date and Interval/Unit, thus defining the FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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interval to the next day and all subsequent days. Enter the payment period without the payroll year. The subsequent payment periods will be determined by adding the intervals. Recurring Document is used Amount is Fixed & Date is Fixed For Payment Ex: - Factory Building Rent, Employees Salaries, and Hire Purchase Installments Creation of G.L s Give G.L No.400000 Group istrative Expenses Select Profit & Loss Give Description Short Text Rent A/c Give General Ledger Long Text Rent A/c Select Control Data Tab Give Currency Inr Select Only Balances In Local Currency Select Line Item Display Give Sort Key 002 (Doc No. Fiscal Year) Select Create Bank Interest Data Tab Field Status Group G001 Save Give G.L No. 100400 Give Group Current Liabilities Select Balance Sheet Give Description Short Text Rent Payable A/c Give General Ledger Long Text Rent Payable A/c Select Control Data Tab Give Currency Inr Select Only Balances In Local Currency Select Open Item Display Select Line Item Display Give Sort Key 002 (Doc No. Fiscal Year) Select Create Bank Interest Data Tab Field Status Group G001 Save Define Number Ranges

Tr Code FBN1

Path: - Spro Img Financial ing Financial ing Global Settings Document Document Number Ranges Define Document Number Ranges Give Company Code DRLI Select Change Interval Select Insert Interval FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Give X1 Fiscal Year 2007 From No.1001 To Number 2000

Save

Create Recurring Document Path: - ing Financial ing General Ledger Document Entry Reference Document Recurring Document Give Company Code DRLI Give Run Date 01.07.2007 (Previous Month) Last Run Date 31.07.2007 Interval In Month 01 Give Document Type SA Give Posting Key 40 Give G.L Rent Enter Give Amount 50000 Give Business Area SACC Give Text Rent Give Posting Key 50 Give Bank G.L 200200 Enter Give Amount * Business Area NACC

Tr Code FBD1

Value Date

Posting Of Recurring Document

Text +

Save Tr Code F.14

Path: - ing Financial ing General Ledger Periodic Processing Recurring Entries F.14-Execute Give Company Code DRLI Give Fiscal Year 2007 Give Settlement Period 1.7.2007 To 31.3.2008 Execute System gives Message Session SAPF120 Was not created How To Process The Batch Input Session

Tr Code SM35

Go to Systems on Menu Bar Select Services Select Batch Input Select Session Select Sap 120 Select Process (F8) Select Display Errors Only Select Process System gives Message Batch Input Session Completed How to View the Recurring Document

Tr Code F.15


FICO Notes by SAI ANAND Path: - ing Financial ing General Ledger Periodic Processing Recurring Entries F.15-Execute Give Company Code DRLI Give Fiscal Year 2007 Display Recurring

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Execute Tr Code FBD3

SAMPLE DOCUMENT Use Sample documents are used as a reference when you enter ing documents manually. They simplify document entry. You can post regularly recurring entries using the recurring entry program. To do this, the program requires a recurring entry document. Transaction figures are not updated by a sample document or recurring entry document. They are special documents that are only used to create ing documents. For sample and recurring entry documents, you need to set up special number ranges in every company code in which these special documents are used. Procedure 1. In Customizing for Financial ing, carry out the activity Define Document

Number Ranges under Financial ing Global Settings ® Document ® Document Number Ranges. 2. Define the number range for sample documents using key X2, the number range for recurring entry documents using X1. Define Number Range Give Company Code DRLI Select Change Interval Select Select Interval Give Number Range X2

Tr Code FBN1

Fiscal Year 2007

Creation of Sample Document

From No. 2001 To Number 3000

Save

Tr Code F-01

Path: - ing Financial ing General Ledger Document Entry Reference Document F-01 Sample Document Give Document Date Give Posting Key 40 Give G.L Rent FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Give Amount 50000 Give Business Area SACC Give Text Rent Give Posting Key 50 Give G.L Payable A/c Give Amount * Business Area SACC

Text +

Save

Posting of a Document By Taking Sample Document is Recurring Give Document Date Go to Document On Menu Bar Select Post With Reference Give Document No.2001 Enter

Tr Code F-02

Save

How to View (or) Display of Sample Document

Tr Code FBM3

Path: - ing Financial ing General Ledger Document Reference Document Sample Document Display Give Document No. 2001 Give Company Code DRLI Fiscal Year 2007 Enter Change Sample Doc – FBM2 Display, Change – FBM4 Delete Sample Doc – F.57

REVARSALS 1. Individual Reversals 2. Mass Reversals 3. Accrual & Deferral Document 4. Reversals of Reversals 1. Individual Reversals

Tr Code FB08

Path: - ing Financial ing General Ledger Document Reverse FB08-Individual Reversal Give Company Code DRLI Give Fiscal Year 2007 To view the Original Entry Before Reversal on Application Bar go back & Save 2. Mass Reversal

Tr Code F.80

Path: - ing Financial ing General Ledger Document Reverse F.80 Mass Reversal FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Give Company Code DRLI Give Document From 1 To 1 Give Fiscal Year 2007 Reason For Reversal – 01 (Reversal In Current Period) Select Test Run Execute Select Reverse Document On Menu Bar 3. Accrual / Deferral Document

Tr Code FBS1

Path: - ing Financial ing General Ledger Periodic Processing Closing Valuate Enter Accrual / Deferral Document Give Document Date Give Document Type SA Give Reversal Reason – F1 (Reversal In Current Period) Give Reversal Date Give Posting Key 40 Give Rent A/c Enter Give Amount 50000 Give Business Area SACC Give Text Rent Give Posting Key 50 Give G.L Rent Payable A/c Enter Give Amount * Give Business Area SACC

Text +

Reverse Accrual / Deferral Document Reversal of Reversal Not Advised In SAP Mass Reversal also Not Advised In SAP

Save Tr Code F.81

FORIEGN CURRENCY System Defined Three Types Exchange Rates 1. Bank Buying Rate – G 2. Bank Selling Rate – B 3. Bank Average Rate – M 1. Check Exchange Rate Type

Tr Code OB07

Path: - Spro Img General Settings Currencies Check Exchange Rate Types Go to Position Give B Enter Select B, G, M Go to Copy as on Application

Enter



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Change B-SB, G-SG, M-SM

Enter Save

2. Define Transaction Ratios For Currency Transaction

Tr Code OBBS

Path: - Spro Img General Settings Currencies Define Transaction Ratio For Currency Transaction Ratio System Gives Message Say Yes Go to New Entries Ex Rate From Cur To Cur SG SB SM

USD USD USD

INR INR INR

Valid From 1.4.2007 1.4.2007 1.4.2007

Ratio From

1 1 1

Ratio To

1 1 1

3. Define Exchange Rates

Save Tr Code OB08

Path: - Spro Img General Settings Currencies Define Transaction Ratio Enter Exchange Rates Go to New Entries Ex Retype Value Date Ratio From

From Cur

Dire quote

Ratio To

To Cur

SG SB SM

1.4.2007 1.4.2007 1.4.2007

1 1 1

USD USD USD

45 47 46

1 1 1

INR INR INR

SG SB SM Save

1.4.2007 1.4.2007 1.4.2007

1 1 1

INR INR INR

45 47 46

1 1 1

USD USD USD

4. Assign Exchange Rate Type To Document Type

Tr Code OBA7

Path: - Spro Img Financial ing Financial ing Global Settings Document Document Header Define Document Type Go to Position Give Document Type SA Enter Select SA Go to Details Button Give Exchange Type – SM

Save



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4. Posting Of Transaction Give Document Date Give Company Code DRLI Give Currency – USD Give Bank G.L No. 200200 Give Amount 5000 Give Business Area SACC Give Value Date Give Text Equity Share Capital Give Posting Key 50 Give Equity Share Capital No.100000 Give Amount * Give Business Area SACC

Enter

Enter Give Value Date

Text + Save

PAYABLES 1. Creation of Vendor Groups 2. Create Number Ranges For Vendor Group 3. Assign Number Ranges For Vendor Group 4. Define Tolerance Groups For Vendor/Customer Groups 5. Creation of General Ledger s 6. Creation of Vendor Master 7. Define Number Ranges For Postings 8. Posting of Purchase Invoice 9. How to View Vendor 10. How to Make Vendor Payment 1. Creation of Vendor Master

Tr Code OBD3

Path: - Spro Img Financial ing Receivable and Payable Vendor s Master Data Preparations for Creating Vendor Master Data Define Groups With Screen Layout (Vendor) Go to New Entries Give Vendor Group SACM Give Name MM Vendor For DRLI Double Click On Company code Data Double Click On Management Reconciliation Required Entry Go to Next Entry Give Vendor Group SACF Give Name FI Vendor For DRLI Double Click On Company code Data Double Click On Management Reconciliation Required Entry

Save

Save

2. Create Number Ranges For Vendor s

Tr Code XKN1



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Path: - Spro Img Financial ing Financial ing Global Settings Receivable and Payable Vendor s Master Data Preparations for Creating Vendor Master Data Create Number Ranges For Vendor s Select Change Intervals Go to Insert Interval Give Number Range 25 Give Number Range 26

Give From Number 400301 To Number 400400 Give From Number 400401 To Number 400500

3. Assign Number Ranges For Vendor Groups

Tr Code OBAS

Path: - Spro Img Financial ing Financial ing Global Settings Receivable and Payable Vendor s Master Data Preparations for Creating Vendor Master Data Assign Number Ranges For Vendor Groups Go to Position Give SACF Assign 26,

SACM Assign 25

Save

4. Define Tolerance Groups

Tr Code OBA3

Path: - Spro Img Financial ing Financial ing Global Settings Receivable and Payable Business Transactions Open Item Clearing Clearing Differences Define Tolerances For Vendors/Customers Go to New Entries Give Company Code DRLI Give Tolerance Group For DRLI Save 5. Creation Of G.L s



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Inventory Give G.L No. 200205 Give Company Code DRLI Select Create Button Give Group Current Assets & Loans Advances A/c Select Balance Sheet A/c Give Description Short Text Inventory A/c Give General Ledger Long Text Inventory A/c Select Control Data Tab Give Currency Inr Select Only Balances In Local Currency Select Line Item Display Give Sort Key 012 (Vendor Number) Select Create Bank Interest Data Tab Field Status Group G001 Save Sundry Creditor Give G.L No. 100401 Give Group Current Liabilities Select Balance Sheet Give Description Short Text Sundry Creditor A/c Give General Ledger Long Text Sundry Creditor A/c Select Control Data Tab Give Currency Inr Give Reconciliation Vendor Select Line Item Display Give Sort Key 012 (Vendor Number) Select Create Bank Interest Data Tab Field Status Group G067 Save Note: - Reconciliation is a Parlal Normal G.L Entries Cannot be Posting Directly to the Reconciliation s 6. Creation of Vendor Master

Tr Code XK01

Path: - ing Financial ing Payable Master Records Maintain Centrally Create Give Company Code DRLI Give Group SACM Enter Give Title Company Give Name Nagarjuna Agro Chemicals Hyderabad Give Search Item NACH Give Remaining All Address Fields Enter FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


28

If Vendor is going to be Customer Give That Details Enter If Vendors Bank Details Available Give That Details Enter Give Reconciliation F4 Select Sundry Creditor Give Sort Key 012 (Vendor Number) Give Cash Management Group A1 (Domestic Payments) Enter Give Payment – 0001 (Payable Immediately Due Net) Select Check Double Inv Save 7. Define Number Ranges For Postings Document Type

Number RangeReason

KR KZ KA KG No 19 15 17

19 15 17 17 Year 2007 2007 2007

Tr Code FBN1

From Number 3001 4001 5001

Vendor Invoice Vendor Payment Vendor Transfer Reversal Vendor Credit Memo To Number 4000 5000 6000 Enter Save

8. Purchase Invoice Posting Path: - ing Financial ing General ing Payable Document Entry Invoice General Give Document Date Give Company Code DRLI Give Currency INR Give Posting Key 31 Give Vendor Number Enter Give Amount 100000 Give Business Area SACC Give Text Purchase Invoice Give Posting Key 40Give Inventory Enter Give Amount * Business Area SACC Text + 9. How to View Vendor Path: - ing Financial ing s Payable s FBL1N-Display/Change Line Items Give Vendor Number Give Company Code DRLI Select Open Item

Tr Code F-43

Save TR Code FBL1N

Execute



29

10. How to Make Vendor Payment Path: - ing Financial ing s Payable Document Entry Out Going Payment F-53 – Post Give Document Date Give Bank G.L No.200200 Give Business Area SACC Give Amount 50000 Give Value Date Give Text Part Payment Give Vendor 400301 Select Process Open Item on Application Select Partial Data Tab Keep Payment Item In Blue Color Double Click On Payment Amount Field

Tr Code F-53

Save

Down Payment 1. Creation G.L 2. Link Between Reconciliation & Special G.L 3. Down Payment Entry 4. Purchase Invoice Posting 5. Transfer of Amount From Special G.L To Normal G.L 6. Clearing Normal G.L Create G.L Advance to Vendor Give G.L No. 200206 Give Company Code DRLI Select Create Button Give Group Current Assets & Loans Advances A/c Select Balance Sheet A/c Give Description Short Text Advance To Vendor A/c Give General Ledger Long Text Advance To Vendor A/c Select Control Data Tab Give Currency Inr Reconciliation – Vendors Select Line Item Display Give Sort Key 012 (Vendor Number) Select Create Bank Interest Data Tab Field Status Group G067 Save Link Between Reconciliation & Special G.L

Tr Code OBYR

Path: - Spro FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


30

Img Financial ing s Receivable and s Payable Business Transactions Down Payment Made Define Alternative Reconciliation For Down Payments Double Click On Special G.L Indicator “A” Give Chart of s DRLI Give Reconciliation 100401 (Sundry Creditor) Give Special G.L 200206 (Advance To Vendor)

Save

Down Payment Entry

Tr Code F-48

Path: - ing Financial ing s Payable Document Payment Entry Down Payment F-48 Down Payment Give Document Date Give Company Code DRLI Give Currency INR Give Vendor 400301 Give Special G.L Indicator – A (Down Payment On Current Assets) Give Bank G.L 200200 Give Business Area SACC Give Amount 50000 Give Value Date Give Text Advance Enter Give Amount * Business Area SACC Give Date Text + Purchase Invoice Posting Give Document Date Give Company Code DRLI Give Currency INR Give Posting Key 31 Give Vendor Number Enter Give Amount 100000 Give Business Area SACC Give Text Purchase Invoice Give Posting Key 40 Give Inventory Enter Give Amount * Business Area SACC

Save Tr Code F-43

Text +

Save

Transfer of Amount for Special G.L To Normal G.L

Tr Code F-54

Path: - ing Financial ing s Payable FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Document Payment Entry Down Payment F-54 Clearing Give Document Date Give Vendor Number 400301 Give Text Transfer of Amount Select Process Down Payments Double Click Transfer of Posting

31

Save

How to View Vendor Path: - ing Financial ing s Payable s FBL1N-Display/Change Line Items Give Vendor Number Give Company Code DRLI Select Open Item Execute

Clearing Normal

Tr Code FBL1N

Tr Code F-44

Path: - ing FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


32

Financial ing s Payable F-44 – Clear Give Vendor Number 400301 Enter Go to Process Open Item On Application Bar Keep Relevant Item in Blue Color Save Statement of

Tr Code OB78

Path: - Spro Img Financial ing s Receivable and s Payable Vendor s Line Item Correspondence Carry Out Check Settings For Correspondence Assign Programs for Correspondence Type Go to Position Select Sap-06 Select Copy As Button Give Company Code DRLI Enter Save Request For Correspondence

Tr Code FB12

Path: - ing Financial ing Payable Correspondence FB-12 – Request Give Company Code DRLI Enter Double Click on Sap-06 Give Vendor Number 400301 Give From Period 1.4.2007 To Period

31.3.2008

Enter

Maintain Statement

Tr Code F.64

Path: - ing Financial ing Payable Correspondence F.64 – Maintain Give Correspondence – Sap-06 Give Company Code DRLI Give Type – K (Vendors) Double Click On Postings System Gives Message

Execute Enter Give Out Put Device LP01

Continue



33

FOREIGN CURRENCY DIFFERENCE RATES Creation of G.L s

Tr Code FBKP

Give G.L 300004 (Exchange Rate Difference A/c) Give Company Code – DRLI Give Group – Other Incomes Select P&L Statement Give Short Text – Exchange Rate Difference A/c Select Control Data Tab Select Only Balances In Local Currency Select Line Item Give Sort Key – 002 Select Create Bank Interest Tab Give Field Status Group – G001 Select Post Automatically Only Save Give G.L 200209 (Exchange Rate Difference A/c) Give Company Code – DRLI Give Group – Current Assets Select Balance Sheet Give Short Text – Exchange Rate Difference A/c Select Control Data Tab Select Only Balances In Local Currency Select Line Item Give Sort Key – 002 Select Create Bank Interest Tab Give Field Status Group – G001 Select Post Automatically Only Save Double Click Automatic Postings Double Click Exchange Rate Differences Double Click Exchange Rate Difference Open Items G.L s FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


34

Give Chart of s – DRLI Go to New Entries Give G.L – 100402 (Sundry Creditor) Give Currency Type – 10 (Company Code Currency) Exchange Rate Difference Realized Loss Gain

300004 (Exchange Rate Difference A/c) 300004 (Exchange Rate Difference A/c)

Valuation Valuation Loss.1 300004 (Exchange Rate Difference A/c) Valuation Gain.2 300004 (Exchange Rate Difference A/c) Balance Sheet Adju.1 200209 (Exchange Rate Difference A/c) Go to New Entries Give G.L – 200205 (Sundry Debtor) Give Currency Type – 10 (Company Code Currency)

Save

Exchange Rate Difference Realized Loss Gain

300004 (Exchange Rate Difference A/c) 300004 (Exchange Rate Difference A/c)

Valuation Valuation Loss.1 Valuation Gain.2 Balance Sheet Adju.1

300004 (Exchange Rate Difference A/c) 300004 (Exchange Rate Difference A/c) 200209 (Exchange Rate Difference A/c)

Save

Purchase Invoice Posting Give Document Date 1.5.2007 Give Company Code – DRLI Give Currency – USD Give Posting Key 31 Give Vendor Number Enter Give Amount – 100000 Give Business Area – SACC Give Text – Purchase Invoice Give Posting Key 40 Give Inventory Enter Give Amount * Business Area SACC

Text +

Save

Vendor Payment Give Document Date 1.6.2007 Give Company Code – DRLI Give Currency – USD Give Bank G.L No.200200 Give Business Area – SACC Give Amount – 50000 Give Value Date 1.6.2007 Give Text Part Payment Give Vendor 400301 FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


35

Select Process Open Item on Application Select Partial Data Tab Keep Payment Item In Blue Color Double Click On Payment Amount Field

Save

WITHHOLDING TAX 1. Check With Holding Tax Countries Path: - Spro Img Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Basic Settings Check Withholding Countries Go to New Entries Give Cty IN Description Sales Tax India

Save

2. Define Withholding Tax Type For Invoice Posting Path: - Spro Img Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Calculation Define Withholding Tax Type For Invoice Posting Give Country Key In Enter Go to New Entries Withholding Tax Type

Description

S1 S2 S3

2% IT For Invoice Posting 2% Surcharge On I.T For Invoice Posting 2% Education Cess On I.T For Invoice Posting

Select Gross Amount Select Withholding Tax Common Rounding Select Post With Tax Amount Select No Accumulation Select with Tax Base Manual Select Manual Withholding Tax Amount Select No Certification Numbering

Save

3. Define Withholding Tax Type For Payment Posting FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


36

Path: - Spro Img Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Calculation Define Withholding Tax Type For Payment Posting Give Country Key In Enter Go to New Entries Withholding Tax Type Description S4 S5 S6

2% IT For Payment Posting 2% Surcharge On I.T For Payment Posting 2% Education Cess On I.T For Payment Posting

Select Gross Amount Select Withholding Tax Common Rounding Select Post With Tax Amount Select No Accumulation Select with Tax Base Manual Select Manual Withholding Tax Amount Select No Certification Numbering

Save

4. Define Withholding Tax Codes Path: - Spro Img Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Withholding Tax Codes Define Withholding Tax Codes Give Country Key In Go to New Entries Withholding Type

Code Description

S1 S2 S3 S4 S5 S6 Save

S S S S S S

Perse Sub To Tax

2% I.T Invoice 2% Surcharge 2% Ed Cess 2% I.T Payment 2% Surcharge 2% Ed Cess

100

Posting Indi With Rate Typ 1

2 2 100 2 2

2 1 1 1 1 1

2 2.4 2 2 2.4

5. Define Formulas For Calculating Withholding Tax Path: - Spro Img FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


37

Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Codes Define Formulas For Calculating Withholding Tax Give Country Key In Enter Go to New Entries Currency

Withholding Tax Type

Tax Code

Valid From

INR INR INR INR INR INR

S1 S2 S3 S4 S5 S6

S S S S S S

1.4.2007 1.4.2007 1.4.2007 1.4.2007 1.4.2007 1.4.2007

Save

Select S1 Double Click On Formulas For Calculating Withholding Tax System Gives Message Enter Go to New Entries Withholding Tax Type S1 S2 S3 S4 S5 S6

To Base Amount

Withholding Tax

999999999 999999999 999999999 999999999 999999999 999999999

2 2 2 2 2 2

Save

6. Assign Withholding Tax Path: - Spro Img Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Company Code Assign Withholding Tax Types To Company Codes Go to New Entries Give Company Code DRLI Withholding Tax Type S1 S2 S3 S4

Withholding Tax Agent Select Select Select Select

Withing Oblted From 1.4.2007 1.4.2007 1.4.2007 1.4.2007

Until 31.3.2008 31.3.2008 31.3.2008 31.3.2008


FICO Notes by SAI ANAND S5 S6 Save

38 Select Select

1.4.2007 1.4.2007

31.3.2008 31.3.2008

7. Active Withholding Tax Path: - Spro Img Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Company Code Activate Extended Withholding Tax Go to Position Give Company Code DRLI Select Extended Withholding Tax Check BoxSave System Gives Message

Enter

G.L s Creation Income Tax Payable Give G.L No. 100402 Give Company Code DRLI Select Create Button Give Group Current Liabilities A/c Select Balance Sheet A/c Give Description Short Text Income Tax Payable A/c Give General Ledger Long Text Income Tax Payable A/c Select Control Data Tab Give Currency Inr Only Balances In Local Currency Select Open Item Select Line Item Display Give Sort Key 012 (Vendor Number) Select Create Bank Interest Data Tab Field Status Group G001 Save Education Cess Recovered Payable Give G.L No. 100403 Give Company Code DRLI Select Create Button Give Group Current Liabilities A/c Select Balance Sheet A/c Give Description Short Text Education Cess Recovered Payable A/c Give General Ledger Long Text Education Cess Recovered Payable A/c Select Control Data Tab FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


39

Give Currency Inr Select Open Item Display Select Line Item Display Give Sort Key 012 (Vendor Number) Select Create Bank Interest Data Tab Field Status Group G001 Save 8. Define Automatic Postings Path: - Spro Img Financial ing Financial ing Global Settings Withholding Tax Extended Withholding Tax Postings s For Withholding Tax Define s For Withholding Tax to be Paid Over Give Chart of s DRLI Enter Select Debit/Credit Select Withholding Tax Code Select Withholding Tax Type Save Withholding Tax Type S1 S2 S3 S4 S5 S6

Withholding Tax Code S S S S S S

Debit

Credit

100402100402 100402100402 100403100403 100402100402 100402100402 100403100403Save

9. Assignment of Withholding Tax For Vendor Master

TR Code XK02

Give Vendor Number 400301 Give Company Code DRLI Select Withholding Tax Enter Give Withholding Tax Country Key IN Withholding Tax Type

Withholding Tax Code

S1 S2 S3

S S S

10. Purchase Invoice Posting Give Document Date Give Vendor Number 400301 Give Amount 100000

Liable Select Select Select Enter Enter Enter Tr Code F-43

Enter



40

Select Calculate Tax Give Business Area SACC Give Posting Key 40 Give Inventory Enter Give Amount * Business Area SACC Double Click on Blue Item Text Income Tax Payable Next For Shift+F7

Text +

Save

Surcharge

Next Education Cess Save

TROUBLE SHOOTING Path: - Spro Img Logistic General Tax on Goods Movement India Basic Settings Maintain Company Code Settings Go to New Entries Give Company Code DRLI CEN Vat Document Type KR FI Document Type SA Give First Month April Save

HOUSE BANKING 1. Creation Of House Banking

Tr Code FI12

We are Operating Bank Called House Banking Path: - Spro Img Financial ing Bank ing Bank s Define House Banking Give Company Code DRLI Go to New Entries Give House Bank HDFC Bank Country IN Bank Key 9848087565 Select Create Button Give Bank Name Housing Development Finance Corporation Give Street Bhasheer Bag Give City Hyderabad Give Branch Ameerpet Enter Save Double Click on Bank s Go to New Entries Give ID CRAC Give Description Current Give Bank A/c No. 9848580020 Give Currency INR Give Bank G.L A/c 200200Save FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


41

2. Create Of Cheque Lot

Tr Code FCHI

Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Check Management Define Number Ranges for Checks Give Company Code DRLI Give House Bank HDFC Give ID CRAC Select Change Status On Application Bar Select Display/Change Button Again Select Display/Change Button Select Create Button Give Lot Number – 1 Give From No. 100001 Give Sort Info 1st Lot of 10Books Give Purchase Date Enter Save

Give To No. 10200

Purchase Invoice Posting Give Document Date Give Company Code DRLI Give Currency INR Give Posting Key 31 Give Vendor Number Enter Give Amount 200000 Give Business Area SACC Give Text Purchase Invoice Give Posting Key 40 Give Inventory Enter Give Amount * Business Area SACC

Text +

Save

Vendor Payment Posting Give Document Date Give Bank G.L No.200200 Give Business Area SACC Give Amount 100000 Give Value Date Give Text Part Payment Give Vendor 400301 Select Process Open Item on Application Select Partial Data Tab Keep Payment Item In Blue Color FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


42

Double Click On Payment Amount Field

Save

3. Manual Cheque Lot Creation Path: - ing Financial ing Payables Environment Check Information Create FCH5 – Manual Checks Give Payment Document No. Give Paying Company Code Give Fiscal Year Give House Bank Give Type Give Check

Tr Code FCH5

4005 DRLI 2007 HDFC CRAC 100001Save

4. Display Cheque Path: - ing Financial ing Payables Environment Check Information Display FCHN – Check Give Company Code DRLI Give House Bank HDFC Give I.D CRAC

Tr Code FCHN

Execute



5. Cheque Encashment

43

Tr Code FCH6

Path: - ing Financial ing Payables Environment Check Information Change FCH6 – Additional Info/Cash Give Company Code DRLI Give House Bank HDFC Give I.D CRAC Give Check No. 100001Enter Give Check Encashment Date Save Check FCHN System Gives Message Check is Encash 6. Cheque Cancellation

Tr Code FCH3

Path: - ing Financial ing Payables Environment Check Information Void FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


44

FCH3 – Unused Checks Give Company Code DRLI Give House Bank HDFC Give A/c ID CRAC Give From No 100002To No. 100005 Give vide reason coed 04 (Ripped during Printing)

Select Vide

Cheque Issue Give Payment Document Number Give Paying Company Code Give Fiscal Year Give House Bank Give A/c ID Give Check No. Give Amount Paid

4002 DRLI 2007 HDFC CRAC 100006Enter 50000 Save

7. Issued Cheque Cancellation

Tr Code FCH9

Path: - ing Financial ing Payables Environment Check Information Void FCH9 – Issued Checks Give Company Code DRLI Give House Bank HDFC Give A/c ID CRAC Give Check No. 100006 Give vide reason code 07 (Stolen) Select Vide on Menu Bar 8. Cancel Payment

Tr Code FCH8

Path: - ing Financial ing Payables Environment Check Information Void FCH8 – Cancel Payment Give Company Code Give House Bank Give ID Give check No Give vide reason code Give reversal reason Select Cancel Payment on Menu Bar

DRLI HDFC CRAC 100006 05 (Printed Incorrectly) 01 (Reversal In Current Period)



45

FCH1 – Display Cheque Information FCH2 – Display Payment Document Cheques FCH4 – Renumber Cheques FCH7 – Reprint Cheques

BANK RECONCELIATION STATEMENT 1. 2. 3. 4. 5. 6.

Create Symbols Assign to s to Symbol Create Key For Posting Rules Define Posting Rules Create House Bank Create G.L s

Create House Bank

Tr Code: - FI12

Give Company Code – DRLI Give House Bank – HDFC Give Bank Country – IN Give Bank Key – 9848087565 Go to Bank s Give ID – CRAC Give Description – Current A/c Give Bank Number – 9848080020 Give G/L – Main Bank A/c No.200000 Give Currency – INR Save Creation Of General Ledgers 1) Main Bank 2) Cheque Issued 3) Cheque Deposit 4) Direct Deposit 5) Bank Charges 6) Interest Received Main Bank General Ledger

Tr Code: - FS00

Give Company Code – DRLI Give General Ledger Number – 200000 General Data Tab Group – Current Assets Short Text – HDFC Bank A/c G.L Long Text – Housing Development Finance Corporation Bank A/c Control Data Tab Currency – INR Select Only Balances in Local Currency Select Open Item, Select Line Item Sort Key – 002 (Doc No. Fiscal Year) Create Bank Interest Data Tab Field Status Group – G005 Select Relevant Cash Flow House Bank – HDFC ID – CRAC Save FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


46

Cheque Issued General Ledger Give Company Code – DRLI Give General Ledger Number – 200010 General Data Tab Group – Current Assets Short Text – Cheque Issued A/c G.L Long Text – Cheque Issued HDFC A/c Control Data Tab Currency – INR Select Only Balances in Local Currency Select Open Item, Select Line Item Sort Key – 002 (Doc No. Fiscal Year) Create Bank Interest Data Tab Field Status Group – G005 Select Relevant Cash Flow House Bank – HDFC ID – CRAC Save

Cheque Deposited General Ledger Give Company Code – DRLI Give General Ledger Number – 200020 General Data Tab Group – Current Assets Short Text – Cheque Deposited HDFC A/c G.L Long Text – Cheque Deposited HDFC A/c Control Data Tab Currency – INR Select Only Balances in Local Currency Select Open Item, Select Line Item Sort Key – 002 (Doc No. Fiscal Year) Create Bank Interest Data Tab Field Status Group – G005 Select Relevant Cash Flow House Bank – HDFC ID – CRAC Save

Direct Deposit General Ledger Give Company Code – DRLI Give General Ledger Number – 200030 General Data Tab Group – Current Assets Short Text – Direct Deposited HDFC A/c G.L Long Text – Direct Deposited HDFC A/c Control Data Tab Currency – INR Select Only Balances in Local Currency Select Open Item, Select Line Item FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


47

Sort Key – 002 (Doc No. Fiscal Year) Create Bank Interest Data Tab Field Status Group – G005 Select Relevant Cash Flow House Bank – HDFC ID – CRAC Save

Bank Charges General Ledger Give Company Code – DRLI Give General Ledger Number – 400000 General Data Tab Group – Current Assets Short Text – Bank Charges HDFC A/c G.L Long Text – Bank Charges HDFC A/c Control Data Tab Currency – INR Select Only Balances in Local Currency Select Open Item, Select Line Item Sort Key – 002 (Doc No. Fiscal Year) Create Bank Interest Data Tab Field Status Group – G001 Save

Bank Interest Received General Ledger Give Company Code – DRLI Give General Ledger Number – 300000 General Data Tab Group – Current Assets Short Text – Bank Charges HDFC A/c G.L Long Text – Bank Charges HDFC A/c Control Data Tab Currency – INR Select Only Balances in Local Currency Select Open Item, Select Line Item Sort Key – 002 (Doc No. Fiscal Year) Create Bank Interest Data Tab Field Status Group – G001 Save Define Posting Keys and Posting Rules For Manual Bank Statement Path: - Spro Img Financial ing Bank ing Business Transactions Payment Transactions Manual Bank Statement Define Posting Keys and Posting Rules For Manual Bank Statement Create Symbols FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND A B C D E F

48

Text Main Bank Cheque Issued Cheque Deposited Direct Deposited Bank Charges Bank Interest Received

Assign s to Symbol Symbol A B C D E F

Currency INR INR INR INR INR INR

G/L ++++++++++ ++++++++10 ++++++++20 ++++++++30 400000 300000

Create Key For Posting Rules Posting Rule B C D E F

Text Cheque Issued Cheque Deposited Direct Deposit Bank Charges Bank Interest Received

Define Posting Rules Posting Rule – B Posing Area – 1 (Bank ing) Posting Key Debit – 40 Symbol – B Posting Key Credit – 50 Symbol – A Document Type – SA Posting Type – 1 (Post To G/L s)

Cheque Issued

Posting Rule – C Posing Area – 1 (Bank ing) Posting Key Debit – 40 Symbol – A Posting Key Credit – 50 Symbol – C Document Type – SA Posting Type – 1 (Post To G/L s)

Cheque Deposited

Posting Rule – D Posing Area – 1 (Bank ing) Posting Key Debit – 40 Symbol – A

Direct Deposit

Cheque Issued A/c Dr To Bank A/c

Bank A/c Dr To Cheque Deposited A/c

Bank A/c Dr To Direct Deposit A/c



49

Posting Key Credit – 50 Symbol – D Document Type – SA Posting Type – 1 (Post To G/L s) Posting Rule – E Posing Area – 1 (Bank ing) Posting Key Debit – 40 Symbol – E Posting Key Credit – 50 Symbol – A Document Type – SA Posting Type – 1 (Post To G/L s)

Bank Charges

Posting Rule – F Posing Area – 1 (Bank ing) Posting Key Debit – 40 Symbol – A Posting Key Credit – 50 Symbol – F Document Type – SA Posting Type – 1 (Post To G/L s)

Bank Interest

Bank Charges A/c Dr To Bank A/c

Bank A/c Dr To Bank Interest A/c

Create and Assign Business Transactions Path: - Spro Img Financial ing Bank ing Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions Transaction

+/-

Post Rule

Text

B C D E F

+ + +

B C D E F

Cheque Issued Cheque Deposited Direct Deposit Bank Charges Bank Interest Received

Define Variant For Manual Bank Statement Path: - Spro Img Financial ing Bank ing Business Transactions FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


50

Payment Transactions Manual Bank Statement Define Variant For Manual Bank Statement Select Copy Give From Variant – 0010 Give To Variant – DRLI

Save

Process Manual Bank Statement

Tr Code: - FF67

Path: - ing Treasury Cash Management Manual Bank Statement FF – 67 Enter Give Bank Key – 9848087565 Give Bank No. – 9048580020 Give Currency – INR Give Statement No – 1 Give Statement Date – XXXXX Give Beginning Balance – 0 Give Closing Balance – 1000 Give Posting Date – XXXXX Give Statement Date – XXXXX Enter Transaction

Value Date

Amount

C C B B

XXXXX XXXXX XXXXX XXXXX

2000 (Cheque Deposit) 2000 -1500 -1500 Enter Save

Go to Bank Statement On Menu Bar Select Post Go to Systems on Menu Bar Select Sessions Select Batch Input Select HDFC – CRAC Select Process Give Text Interest on Cheque Deposit Give Business Area SACC Give Text Interest on Cheque Issued Give Business Area SACC System Input Session Completed

VALIDATIONS Tr Code: - GGB0 Path: - Financial ing Line Item Fi-Val FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


51

Step-1 Prerequisite Go to Validation on Menu Bar Give Validation Name – Suri Give Validation For Company Name Select Suri go to step on Menu Bar Suri under created Step-1 validation Step Name Company Code Select Prerequisite and double click structure BSEG ing Document Segment Go to find and give their Company Code and select BSEG –BUKRS (Company Code) Double click BSEG-BUKRS select Equal Indicator and click on Constant Button Give Company Code – DRLI Select Check and double click structure BSEG ing Document Segment Go to find and give Business Area and select BSEG – GSBER (Business Area) Double click BSEG – GSBER select Equal Indicator and click on Constant Button Give Business Area - SACC Select Message and give Message variable Give Message Number 014 Go to 1 F4 Find and give Company Code 1.Select BSEG-BUKRS Go to 1 F4 Find and give Business Area 2.Select BSEG-GSBER Save

VALIDATION OVER VIEW Tr Code: - OB28 Go to New Entry Give Company Code Give Call Pnt – 2 (Line Item) Give Validation – Suri Give Activation Level – 1 (Activate) Save Double click on Company Code and Total Column Go to Validation on Menu Bar and select Simulate Give Company Code – DRLI Give Business Area – SACC Execute Report Condition – True Check – True

CASH JOURNAL Path: - Spro Img Financial ing Bank ing Business Transactions Cash Journal Create G/L For Cash Journal

Tr Code: - FS00

Give Company Code DRLI Give G/L No. 200106 Give G/L Group – Current Assets Loans and Advances Give Description Short Text – Cash Select Control Data Tab Give Currency – Inr Select Only Balances in Local Currency Select Line Item and Sort Key – 002 (Document No. Fiscal Year) FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


52

Select Create Bank Interest Data Tab Give Field Status Group – G001 Save Give Company Code DRLI Give G/L No. 300000 Give G/L Group – Other Incomes Give Description Short Text – Discount Received Select Control Data Tab Give Currency – Inr Select Only Balances in Local Currency Select Line Item and Sort Key – 002 (Document No. Fiscal Year) Select Create Bank Interest Data Tab Give Field Status Group – G001 Save Give Company Code DRLI Give G/L No. 400000 Give G/L Group – Other Expenses Give Description Short Text – Transport Expenses Select Control Data Tab Give Currency – Inr Select Only Balances in Local Currency Select Line Item and Sort Key – 002 (Document No. Fiscal Year) Select Create Bank Interest Data Tab Give Field Status Group – G001 Save DEFINE NUMBER RANGE INTERVALS FOR CASH JOURNAL DOCUMENTS Path: - Spro Img Financial ing Bank ing Business Transactions Cash Journal Create G/L For Cash Journal Define Number Range Intervals for Cash Journal Documents Give Company Code DRLI Select Change Intervals Give No.01 From No.1 To No.1000 System gives Message Save

Tr Code: - FBCJC1

Enter

SETUP CASH JOURNAL Path: - Spro Img Financial ing Bank ing Business Transactions Cash Journal Create G/L For Cash Journal Setup Cash Journal

Tr Code: - FBCJC0

Go to New Entries Give Company Code Give Cash Journal Number 0001 FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


53

Give G/L – Cash G/L No.200106 Give Currency – INR Give Doc – SA, Doc – KR, Doc – KZ, Doc – DR, Doc – DZ, Give Cash Journal Name Ameerpet Branch Save MAINTAIN CASH JOURNAL TRANSACTION NAMES Path: - Spro Img Financial ing Bank ing Business Transactions Cash Journal Create G/L For Cash Journal Create Change Delete Business Transactions

Tr Code: - FBCJC2

Go to New Entries Give Company Code – DRLI Give Transaction – 1 Give Business Transaction Type – C (Cash Received From Bank) Give G/L No.200103 (Cash ) Give Cash Journal Business Transaction – Cash Received From Bank Select Mod Give Company Code – DRLI Give Transaction – 2 Give Business Transaction Type – B (Payment To Bank) Give G/L No.200103 (Cash ) Give Cash Journal Business Transaction – Cash Deposit To Bank Select Mod Give Company Code – DRLI Give Transaction – 3 Give Business Transaction Type – R (Revenue ) Give G/L No.300000 (Revenue) Give Cash Journal Business Transaction – Revenue Select Mod Give Company Code – DRLI Give Transaction – 4 Give Business Transaction Type – E (Expenses) Give G/L No.200103 (Expenses ) Give Cash Journal Business Transaction – Expenses Select Mod Save

CASH JOURNAL POSTING Path: - ing Financial ing General Ledger Document Entry

Tr Code: - FBCJ



54

Cash Journal Posting Change Cash Journal on Menu Bar Give Company Code – DRLI Give Cash Journal – 0002 Go to Cash Receipts Tab Give Business Transaction – Revenue Give Amount – 100000 Give Text – Discount Received Give Business Area – SACC Select that row Save Selected Entries Go to Cash Payments Tab Give Business Transaction – Revenue Give Amount – 50000 Give Text – Transport Charges Paid Give Business Area – SACC Select that row Save Selected Entries

RECEIABLES 1. Creation of Customer Groups 2. Create Number Ranges For Customer Group 3. Assign Number Ranges For Customer Group 4. Creation of General Ledger s 5. Creation of Customer Master 6. Define Number Ranges For Postings 7. Posting of Sales Invoice 8. How to View Customer 9. Customer Receipt 1. Creation Of Customer Master

Tr Code OBD2

Path: - Spro Img Financial ing Financial ing Global Settings Receivable and Payable Customer s Master Data Preparations for Creating Customer Master Data Define Groups With Screen Layout (Customer) Go to New Entries Give Customer Group SACS Give Name MM Customer For DRLI Double Click On Company code Data Double Click On Management Reconciliation Required Entry Go to Next Entry Give Customer Group SACF

Save


FICO Notes by SAI ANAND Give Name FI Customer For DRLI Double Click On Company code Data Double Click On Management Reconciliation Required Entry

55

Save

2. Create Number Ranges For Customer s

Tr Code XDN1

Path: - Spro Img Financial ing Financial ing Global Settings Receivable and Payable Customer s Master Data Preparations for Creating Customer Master Data Create Number Ranges For Customer s Select Change Intervals Go to Insert Interval Give Number Range 65 Give Number Range 66

Give From Number 600401 To Number 600500 Give From Number 600501 To Number 600600

3. Assign Number Ranges For Customer Groups Path: - Spro Img Financial ing Financial ing Global Settings Receivable and Payable Customer s Master Data Preparations for Creating Customer Master Data Assign Number Ranges For Customer Groups Go to Position Give SACF Assign 66, SACM Assign 65 4. Creation Of G.L s

Tr Code OBAR

Save

Sales Give G.L No. 300002 Give Company Code DRLI Select Create Button Give Group Other Incomes A/c Profit & Loss A/c Give Description Short Text Sales A/c Give General Ledger Long Text Sales A/c Select Control Data Tab Give Currency Inr Select Line Item Display Give Sort Key 031 (Customer Number) Select Create Bank Interest Data Tab Field Status Group G029 (Revenue s)

Save



56

Sundry Debtor Give G.L No. 200205 Give Group Current Assets & Loans advances Select Balance Sheet Give Description Short Text Sundry Debtor A/c Give General Ledger Long Text Sundry Debtor A/c Select Control Data Tab Give Currency Inr Give Reconciliation Customer Select Line Item Display Give Sort Key 031 (Customer Number) Select Create Bank Interest Data Tab Field Status Group G067 Save Note: - Reconciliation is a Parallel Normal G.L Entries Cannot be Posting Directly to the Reconciliation s 6. Creation of Customer Master

Tr Code XD01

Path: - ing Financial ing Receivable Master Records Maintain Centrally Create Give Company Code DRLI Give SD Group For DRLI Enter Give Title – Company Give Name Nagarjuna Agro Chemicals Hyderabad Give Search Item NACH Give Remaining All Address Fields Enter If Customer is going to be Customer Give That Details Enter If Customer Bank Details Available Give That Details Enter Select Company code data on Application Bar Give Reconciliation F4 Select Sundry Debtor Give Sort Key 031 (Customer Number) Give Payment Transaction Tab – 0001 (Immediately Due Net) Save 7. Define Number Ranges For Postings Document Type DR DZ DA DG

Number Range 18 14 16 16

Tr Code FBN1 Reason Customer Invoice Customer Receipt Customer Transfer Reversal Customer Credit Memo


FICO Notes by SAI ANAND No

Year

From Number

18 14 16

2007 2007 2007

6001 7001 8001

57 To Number 7000 8000 9000

Enter Save

8. Sales Invoice Posting Path: - ing Financial ing General ing Receivable Document Entry Invoice General Give Document Date Give Company Code DRLI Give Currency INR Give Posting Key 01 Give Customer Number 600401 Enter Give Amount 100000 Give Business Area SACC Give Text Sales Invoice Give Posting Key 50 Give Sales Enter Give Amount * Business Area SACC Text +

Tr Code F-22

Save

9. How to View Customer Path: - ing Financial ing s Receivable s FBL5N-Display/Change Line Items Give Customer Number 600401 Give Company Code DRLI Select Open Item Execute

10. Customer Receipt Entry

Tr Code FBL5N

Tr Code F-28

Path: - ing Financial ing s Receivable Document Entry Incoming Payment F-28 – Post Give Document Date Give Bank G.L No.200200 Give Business Area SACC FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Give Amount 50000 Give Value Date Give Text Part Amount Received Give Customer 600401 Select Process Open Item on Application Select Partial Data Tab Keep Payment Item In Blue Color Double Click On Payment Amount Field

58

Save

Down Payment 1. Creation G.L 2. Link Between Reconciliation & Special G.L 3. Down Payment Entry 4. Sales Invoice Posting 5. Transfer of Amount From Special G.L To Normal G.L 6. Clearing Normal G.L Create G.L Advance to Customer Give G.L No. 100406 Give Company Code DRLI Select Create Button Give Group Current Liabilities A/c Select Balance Sheet A/c Give Description Short Text Advance From Customer A/c Give General Ledger Long Text Advance Customer A/c Select Control Data Tab Give Currency Inr Reconciliation – Customer Select Line Item Display Give Sort Key 031 (Customer Number) Select Create Bank Interest Data Tab Field Status Group G067 Save Link Between Reconciliation & Special G.L

Tr Code OBXR

Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Down Payment Receipt Define Reconciliation s For Customer Down Payments Double Click On Special G.L Indicator “A” Give Chart of s DRLI Give Reconciliation 200205 (Sundry Debtor) Give Special G.L 100406 (Advance To Vendor)

Save



59

Advance Receipt

Tr Code F-29

Path: - ing Financial ing s Receivable Document Entry Down Payment F-29 Down Payment Give Document Date Give Company Code DRLI Give Currency INR Give Customer 600401 Give Special G.L Indicator – A (Down Payment On Current Assets) Give Bank G.L 200200 Give Business Area SACC Give Amount 50000 Give Value Date Give Text Advance Enter Give Amount * Business Area SACC Give Date Text + Sales Invoice Posting Give Document Date Give Company Code DRLI Give Currency INR Give Posting Key 01 Give Customer Number Enter Give Amount 100000 Give Business Area SACC Give Text Sales Invoice Give Posting Key 50 Give Sales Enter Give Amount * Business Area SACC

Save Tr Code F-22

Text +

Save

Transfer of Amount for Special G.L To Normal G.L Path: - ing Financial ing s Receivable Document Entry Down Payment F-39 Clearing Give Document Date Give Customer Number 600401 Give Text Transfer of Amount Select Process Down Payments Double Click Transfer of Posting

Tr Code F-39

Save

How to View Customer Path: - ing

Tr Code FBL5N



60

Financial ing s Receivable s FBL5N-Display/Change Line Items Give Customer Number Give Company Code DRLI Select Open Item

Execute

Clearing Normal

Tr Code F-32

Path: - ing Financial ing s Payable F-32 – Clear Give Customer Number 600401 Enter Go to Process Open Item On Application Bar Keep Relevant Item in Blue Color Save Statement of

Tr Code OB78

Path: - Spro Img Financial ing s Receivable and s Payable Customer s Line Item Correspondence Carry out Check Settings For Correspondence Assign Programs for Correspondence Type Go to Position Select Sap-06 Select Copy As Button Give Company Code DRLI Enter Save Request For Correspondence Path: - ing Financial ing Receivable Correspondence FB-12 – Request Give Company Code DRLI Enter Double Click on Sap-06 Give Customer Number 600401 Give From Period 1.4.2007 To Period Maintain Statement

Tr Code FB12

31.3.2008

Enter Tr Code F.64

Path: - ing FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


61

Financial ing Receivable Correspondence F.64 – Maintain Give Correspondence – Sap-06 Give Company Code DRLI Give Type – D (Customer) Execute Double Click On Postings System Gives Message Enter

Give Out Put Device LP01

Continue

BILLS OF EXCHANGE Bills of Exchange are Two Types 1. Bills Receivable 2. Bills Payable Bills are Created Under Negotiable Instrument Act. And it can be endorsed to any body and can be discounted with Bank. The Customer according to the Negotiable Instrument Act should sign sales Invoice Generated. Then it is called as Payable/Receivable. Bills of Exchange called contingent Liability and it is to be shown in noted forming parts of Balance Sheet. Creation of G.L s 1. Sundry Debtors Bills of Exchange (Same as Sundry Debtor ) 2. H.D.F.C Bank Bill Discount (Liabilities) 3. Bank Bill Discount Expenses (Other Expenses) Sundry Debtors Bills of Exchange Give G.L No. Give Company Code Select With Template Give Sundry Debtor G.L No. Give Company Code Change Text

200207 DRLI 200206 DRLI Sundry Debtor Bills of Exchange

Save

H.D.F.C Bank Bill Discount Give G.L No. 100407 Give Company Code DRLI Give G.L Group Current Liabilities Select Control Data Tab Give Country Currency INR Select Only Balances in Local Currencies Select Open Item Management Select Line Item Display Give Sort Key 031 (Customer Number) Select Create Bank Interest Data Tab FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


62

Give Field Status Group G005 Select Post Automatically Check Box Select Relevant Cash Flow Save Bank Bill Discount Expenses Give G.L No. 400003 Give Company Code DRLI Give G.L Group Other Expenses Select Control Data Tab Give Country Currency INR Select Only Balances in Local Currencies Select Line Item Display Give Sort Key 031 (Customer Number) Select Create Bank Interest Data Tab Give Field Status Group G001Save Link Between Reconciliation & Special G.L

Tr Code OBYN

Path: - Spro Img Financial ing Bank ing Business Transactions Bills of Exchange Transactions Bills of Exchange Receivable Post Bills of Exchange Receivable Define Alternative Reconciliation For Bills of Exchange Receivable Double Click on Special G.L Indicator “W” Give Chart of s DRLI Enter Give Reconciliation Sundry Debtor 200206 Give Special G.L Sundry Debtor Bills of Exchange 200207

Save

Define for Bills of Exchange Transactions

Tr Code OBYH

Path: - Spro Img Financial ing Bank ing Business Transactions Bills of Exchange Transactions Bills of Exchange Receivable Post Bills of Exchange Receivable Define s For Bills of Exchange Transactions Double Click on Bank Discount Charges Give Chart of s DRLI Give Bank Bill Discount Charges 400003 Link Between Bank Reconciliation & H.D.F.CBank Bill Discount FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


63

Path: - Spro Img Financial ing Bank ing Business Transactions Bills of Exchange Transactions Bills of Exchange Receivable Present Bills of Exchange Receivable at Bank Define Bank Sub s Go to New Entries Give Chart of s DRLI Give Bank G.L Number 200200 Give Usage Discounting Give Special G.L Indicator “W” Give Customer Reconciliation Sundry Debtor 200206 Give Bank Sub for Liable H.D.F.C Bank Bill Discount 100407

Tr Code OBYK

Save

Sales Invoice Posting Give Document Date Give Company Code DRLI Give Currency INR Give Posting Key 01 Give Customer Number 600401 Enter Give Amount 100000 Give Business Area SACC Give Text Sales Invoice Give Posting Key 50 Give Sales Enter Give Amount * Business Area SACC Text + Bills of Exchange Receipt

Save Tr Code F-36

Path: - ing Financial ing s Receivable Document Entry Bills of Exchange F-36 Payment Give Document Date Give Customer No. 600401 Give Special G.L Indicator “W” Enter Give Amount 100000 Give Business Area SACC Give Due One Month Select Process Open Item Again Process Open Item Keep Relevant Items in Blue Save Bank Bill Discounting

Tr Code F-33



64

Path: - ing Financial ing s Receivable Document Entry Bills of Exchange F-33 Discounting Give Doc Date Usage Discounting Give Value Date Give Bank G.L No. 200200 Give Business Area SACC Give Amount 95000 Give Bank Charges 5000 Give Text Discounting Select Select Bills of Exchange on Application Bar Click Blue Line Item Give Document No. 7001 Give Fiscal Year 2007 Give Text Discounting Charges Save Reverse Contingent Liability

Tr Code F-20

Path: - ing Financial ing s Receivable Document Entry Bills of Exchange F-20 Reverse Contingent Liability Give Document Date Give Sundry Debtors Bills Exchange 200207 Give Usage Discounting Give Due Date Save

INTEREST CALCULATION Interest Calculation is Two Types 1. Balance Interest Calculation 2. Item Interest Calculation System Define Balance Interest Indicators is “S” System Define Item Interest Indicator is “P’ Balance Interest type Calculation is G.L Balances Item Interest Calculation is used Customer/Vendor Balances 1. Define Interest Calculation Type

Tr Code OB46

Path: - Spro Img Financial ing General Ledger ing Business Transactions Bank Interest Calculation Interest Calculation Global Settings FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


65

Define Interest Calculation Types Go to New Entries Interest Indicator S1 Give Name Balance Interest Calculation Give Interest Calculation Type “S” Interest Indicator S2 Give Name Item Interest Calculation Give Interest Indicator “P” Save 2. Prepare Balance Interest Calculation

Tr Code OBAA

Path: - Spro Img Financial ing General Ledger ing Business Transactions Bank Interest Calculation Interest Calculation Global Settings Prepare Balance Interest Calculation Go to New Entry Give Interest Calculation Indicator S1 Give Interest Calculation Freq – 01 (1 Month) Give Interest Calculation Type – G Give Number Range – 03 Select Balance plus Interest Save 3. Define Reference Interest Rates

Tr Code OBAC

Path: - Spro Img Financial ing General Ledger ing Business Transactions Bank Interest Calculation Interest Calculation Define Reference Interest Rates Go to New Entries Give Reference S1 Long Text 12% Balance Interest Date From 1.4.2007 Currency INR Give Reference S2 Long Text 15% Item Interest Date From 1.4.2007 Currency INRSave 4. Define Time Dependent

Tr Code OB81

Path: - Spro Img Financial ing General Ledger ing Business Transactions Bank Interest Calculation Interest Calculation Define Time Dependent Go to New Entries FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


66

Give Interest Calculation Indicator S1 Give Currency INR Effect From 1.4.2007 Give Sequential Number – 01 Give – Debit Interest Balance Interest Calculation Give Reference Interest Rate – S1 Go to Next Entry Give Interest Calculation Indicator S1 Give Currency INR Effect From 1.4.2007 Give Sequential Number – 02 Give – Credit Interest Balance Interest Calculation Give Reference Interest Rate – S1 Go to Next Entry Give Interest Calculation Indicator S2 Give Currency INR Effect From 1.4.2007 Give Sequential Number – 01 Give – Debit Interest Arrears Interest Calculation Give Reference Interest Rate – S2 Go to Next Entry Give Interest Calculation Indicator S2 Give Currency INR Effect From 1.4.2007 Give Sequential Number – 02 Give – Credit Interest Arrears Interest Calculation Give Reference Interest Rate – S1 Save 5. Enter Interest Values

Tr Code OB83

Path: - Spro Img Financial ing General Ledger ing Business Transactions Bank Interest Calculation Interest Calculation Enter Interest Values Go to New Entry S1 Short Text 12% Balance Interest S2 Short Text 15% Item Interest Save 6. Define Number Ranges

Effect From 1.4.2007 Effect From 1.4.2007

Interest Rate Interest Rate

12% 15%

Tr Code FBN1

Give Company Code DRLI Select Change Interval FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Select Insert Interval Assign – 03 2007

From 9001

67 To

10000

Enter

7. Creation of G.L s H.D.F.C Bank Over Draft Give G.L No. 100200 Give Company Code DRLI Select Create Button Give G.L Group Secured Loans Select Balance Sheet Select Control Data Tab Give Country Currency INR Select Only Balances in Local Currencies Select Line Item Display Give Sort Key 002 Select Create Bank Interest Data Tab Give Field Status Group G005 Select Relevant Cash Flow Give Interest Indicator

S1

Save

Interest on O.D Give G.L No. 400004 Give Company Code DRLI Select Create Button Give G.L Group Other Expenses Select Profit Loss Select Control Data Tab Give Country Currency INR Select Only Balances in Local Currencies Select Line Item Display Give Sort Key 002 Select Create Bank Interest Data Tab Give Field Status Group G001 Save 8. Prepare G.L Balance Interest Calculation

Tr Code OBV2

Path: - Spro Img Financial ing General Ledger ing Business Transactions Bank Interest Calculation Interest Posting Prepare G.L Balance Interest Calculation Select s on Application Bar Give Chart of s DRLI Give Symbol 0002 (Interest Paid) Give Currency INR Give G.L 400003 FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Give Symbol Give Currency Give G.L

68 2000 (G.L Paid) INR 100200 Save

9. Loan Receipt Entry

Tr Code F-02

Give Document Date 1.4.2007 Give Company Code DRLI Give Currency INR Give Bank 200200 Give Amount 100000 Give Business Area SACC Give Text Bank Loan Give Posting Key 50 Give Bank O.D 100200 Give Amount * Business Area SACC

Value Date

Text +

10. Interest Run

Save Tr Code F.52

Path: - ing Financial ing General Ledger Periodic Processing Interest Calculation F.52 – Balances Give Chart of s DRLI Give Bank O.D 100200 Give Company Code DRLI Select Leaf Year Select Post Interest Select Same Pan Value Date in Past Select Update Master Record Execute System gives Message Session RFSZIS00 Not Created HOW TO RUN BATCH INPUT SESSION Go to Systems on Menu Bar Select Sessions Select Batch Input Select RFSZIS00 Select Process Give Text Interest on O.D Give Business Area SACC Give Text Interest on O.D Give Business Area SACC System Input Session Completed

Tr Code SM35

ITEM INTEREST CALCULATION Tr Code OB82 FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


69

Path: - Spro Img Financial ing Receivable and Payable Business Transactions Interest Calculation Prepare Interest On Arrears Calculation Go to New Entries Give Interest Indicator S2 Select Open and All Cleared Items Calculation Type – G Select Only Calculate Interest On Debit Items Select Interest Calculation Numerator Give Number Range – 03 Select Out Put Document Type Text Save Creation of G.L Interest On Customer Give G.L No. 300002 Give Company Code DRLI Select Create Button Give G.L Group Other Incomes Select Profit Loss Select Control Data Tab Give Country Currency INR Select Only Balances in Local Currencies Select Line Item Display Give Sort Key 002 Select Create Bank Interest Data Tab Give Field Status Group G029 Select Post Automatically Only Save AR Calculation Of Interest On Arrears

Tr Code OBV1

Path: - Spro Img Financial ing Receivable and s Payable Business Transactions Customer s Business Transactions Interest Posting AR Calculation Of Interest On Arrears Select s on Application Bar Give Chart of s DRLI Give Symbol 0001 (Interest Received) Give Currency INR Give G.L 300002 Give Symbol 1000 (Customer Posting) Give Currency INR Give G.L 200206 Save Assign Forms For Interest Indicators

Tr Code OB84



70

Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Interest Calculation Print Assign Forms For Interest Indicators Select 01 Go to Copy as Button on Menu Bar Change Company Code DRLI Enter Save

Change Interest Indicator S2

Customer Interest Calculation Run Tr Code F.24 Give Customer No. 600001 Give Company Code DRLI Give Calculation Period – 31.3.2008 Select Create Form Select Print Interest Rate Table Execute

Select Print Overview

DUNNING Dunning is German word it Means Remainder In SAP Maximum Dunning Levels 8 + 1 In General Clint Operate 4 + 1 Dunning Levels 1.Define Dunning Area

Tr Code OB61

Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Dunning Basic Settings For Dunning Define Dunning Area Go to New Entries Give Company Code DRLI Give Dunning Area Blank Give Dunning Area Text – Dunning Area For DRLI System Gives Message Enter 2. Define Dunning Procedure

Tr Code FBMP

Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedure Go to New Entries FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


71

Give Dunning Procedure DRLI Give Name Dunning Procedure For DRLI Give Dunning Interval Days 7 Give No. Dunning Levels 4 Give Interest Indicator S1 Select Standard Transaction Dunning Select Dunning Levels on Application Bar System Gives Message Enter Calculate Interest 7,14,21 Select Three Check Boxes Select Charges On Application Bar Give Currency INR Give Dunning Level 1 From Dunning Amount 200 Dunning Charges 20 Select Maximum Amounts On Application Bar Give Currency INR Give Dunning Level 2 Give Maximum Amount 3000Minimum Percentage 6 Select Dunning Texts On Application Bar Give Company Code DRLI Select Customer Enter Go to New Company Code On Application Bar Give Company Code DRLI Enter Select Dunning By Dunning Area Select Separate Notice For Dunning Levels Save Then Click Dunning Texts On Application Bar Give Company Code DRLI Select Customer Enter Open a New Session go to Tr Code FBMP Double Click on 0001 Select Dunning Texts On Application Bar Give Company Code 0001 Select Customer Enter Copy the Format (or) Proforma goes back on original Screen Paste the Format again go back 0001 Screen Copy Legal Dunning Procedures go back to original Screen Go back DRLI Save 4. Assign Dunning Procedure to the Customer Tr Code XD02 Give Company Code DRLI Give Customer Number 600401 Select Company Code Date On Application Bar Select Correspondence Assign Dunning Procedure DRLI

Save

5. Dunning Letter Run

Tr Code F150

Path: - ing Financial ing s Receivable Periodic Processing F-150 Dunning Go to Dunning Individual Notice On Menu Bar Give Out Put Device LP01 Give Company Code DRLI Give Customer Select Print Preview Select Sample Printout

TAX ON SALES / PURCHASE 1. Check Calculation Procedures

Tr Code OBQ3

Path: - Spro Img Financial ing FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


72

Financial ing Global Settings Tax on Sales/Purchases Basic Settings Check Calculation Procedure Double Click on Define Procedure Go to New Entries Give TAXINJ Description Sales Tax India Save Select TAXINJ Double Click on Control Data Tab Go to New Entries Step Condition Type Description From 10 BASB Base Amount 20 MWVS Input Tax 10 30 MWAS Output Tax 10

To

Key

10 10

VST MWS Save

2. Assign Tax Procedure To Country

Tr Code OBBG

Path: - Spro Img Financial ing Financial ing Global Settings Tax on Sales/Purchases Basic Settings Assign Country to Calculation Procedure Go to Position Assign TAXINJ

Give Country Key In Enter Save

3. Define Tax Codes For Sales and Purchases Path: - Spro Img Financial ing Financial ing Global Settings Tax on Sales/Purchases Basic Settings Calculation Define Tax Codes For Sales and Purchases Give Country In Enter Give Tax Code S1 Enter Give Description 4% Input Tax Give Tax Type – V Give Tax Code S2 Enter Give Description 4% Output Tax Give Tax Type – A

Tr Code FTXP

Enter Enter Save

Creation of G.L Sales Tax Payable Give G.L No. Give Company Code Select Create Button

100407 DRLI



73

Give G.L Group Current Liabilities Select Balance Sheet Select Control Data Tab Give Country Currency INR Select Only Balances in Local Currencies Select Open Item Management Select Line Item Display Give Sort Key 031 Select Create Bank Interest Data Tab Give Field Status Group G001Save 4. Assign Tax s

Tr Code OB40

Path: - Spro Img Financial ing Financial ing Global Settings Tax on Sales/Purchases Basic Settings Postings Define Tax s Double Click On VST In Put Tax Give Chart Of s DRLI Select Tax Code Save Give S1 100407 (4% In Put Tax ) Save Double Click On MWS Out Put Tax Select Tax Code Save Give S2 100408 (4% Out Put Tax ) Save Assign Tax Code To Customer Master

Enter

Tr Code XD02

Give Customer Number 600401 Give Company Code DRLI Enter Select Control Data Tab Give Tax No.2 (Output Tax) Select Sales/Purchase Tax Save Go to Tr Code FS00 Give Sales Select Change Button Select Control Data Tab Give Tax Category + (Only Output Tax Allowed) Select Posting Without Tax Allowed Save Sales Invoice Posting Give Document Date Give Company Code DRLI Give Currency INR Give Posting Key 01 Give Customer Number 600401 Give Amount 100000 Select Calculate Tax Give Business Area SACC Give Text Sales Invoice Give Posting Key 50 Give Sales Enter Give Amount * Give Tax Code S2 Select Overview On Menu Bar

Enter

Business Area SACC Select Taxes On Menu Bar

Text +



74

Remove The Tick Mark Calculate Tax Select Calculate On Menu BarGo Back System Gives Message Say Yes Save System Gives Message Say Yes Select Blue Line Item Give Business Area SACC Give Text Sales Tax Give FS10N To See The Balances

Save

AUTOMATIC PAYMENT 1. Setup All Company Codes For Payment Transactions Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection For Payment Program Setup All Company Codes For Payment Transactions Go to New Entries Give Company Code DRLI Give Sending Company Code DRLI Give Paying Company Code DRLI Give Special G.L Transaction To Be Paid Vendor A Down Payment On Current Assets F Down Payment Request H Security Deposit Give Special G.L Transaction To Be Paid A Down Payment On Current Assets F Down Payment Request P Payment Request

Customer

Tr Code FBZP

AFH

AFP Save

2. Setup Paying Company Codes For Payment Transactions Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection For Payment Program Setup Paying Company Codes For Payment Transactions Go to New Entries Give Company Code DRLI Give Minimum Amount For Incoming Payment 1000 Give Minimum Amount For Outgoing Payment 1000 Select Sender Details Give Text Id ADRS (Standard Texts For adr Include) Give Letter Header F_0001 Give Letter Footer F_0001Save 3. Setup Payment Methods Per Country For Payment Transactions FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


75

Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection For Payment Program Setup Payment Methods Per Country For Payment Transactions Go to New Entries Give Country – In Give Payment Method – C Give Description – Check Payment Select Outgoing Payments Select Check Select Allowed For Personal Payments Give Document Type For Payment KR Clearing Document Type KZ Save 4. Setup Payment Methods Per Company Code For Payment Transactions Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection For Payment Program Setup Payment Methods Per Company Code For Payment Transactions Go to New Entries Give Company Code DRLI Give Payment Method – C Give Minimum Amount 1000 Give Maximum Amount 9999999999 Save 5. Setup Bank Determination For Payment Transactions Path: - Spro Img Financial ing s Receivable and s Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection For Payment Program Setup Bank Determination For Payment Transactions Select DRLI Double Click On Ranking Order Go to New Entries Payment – C Currency – Inr House Bank – HDFC Double Click On Bank s Go to New Entries House Bank – HDFC Payment – C Currency – Inr Id – CRAC Bank Sub 200200 Double Click On Available Amounts Go to New Entries House Bank – HDFC ID – CRAC Currency – Inr Available Amount For Out Going Payment 5000000 Incoming 4000000 Double Click On Value Date FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Go to New Entries

76

Payment Method – C House Bank – HDFC ID – CRAC Save

6. Payment With Print

Tr Code F-58

Path: - ing Financial ing Payable Document Entry Outgoing Payment F-58 – Post + Print Forms Give Company Code DRLI Give Payment Method – C Give House Bank – HDFC Give Check Lot Number – 2 Give Alternative Form – F110_PRENUM_CHCK Give Print For Forms – LP01 Select Print Immediately Select Enter Payments On Application Bar Give Amount 50000 Company Code Gray Color Give Business Area SACC Give Value Date Give Text Part Payment Give Vendor No. 600401 Select Process Open Item Keep Relevant Items In Blue Color Select Partial Payment Tab Double Click Payment Amount Field

Save

7. Display Of Letter

Tr Code SP01

Go to Systems On Menu Bar – Services – Output Control Select Spool – Display

Execute

ASSET ING Rules 1. Sub Assets is to be Created in Main Asset. 2. Main Asset Master is to be Created Asset Class. 3. In Asset Class is Assigned Determination Screen Layout Number Range Depreciation. 4. In Determination we Assign s based upon the transaction like Purchase Sales Scrap Lose Deprecation Accumulated Depreciation. We Used the Chart Of Depreciation In SAP It is a Copy Chart Of Depreciation. 0DE Chart Of Depreciation is German Company Chart Of Depreciation. Structure 10000 11000 20000 30000 31000 40000

Asset Relation Lands Buildings Plant & Machinery Furniture & Fixture Vehicles Work In Progress



77

1. COPY CHART OF DEPRECIATION

Tr Code EC08

Path: - Spro Img Financial ing Asset ing Organizational Structure Copy Reference Chart Of Depreciation/Depreciation Area Double Click Copy Reference Chart of Depreciation Go to Organizational Object On Menu Bar Select Copy Organizational Object Give From Chart Of Depreciation 0DE Give To Chart Of Depreciation DRLI System gives Message Continue Go Back

Enter

Double Click Specify Depreciation Of Chart Of Depreciation Give Chart Of Depreciation For DRLI Save Double Click Copy/Delete Depreciation Areas Give Chart Of Depreciation DRLI Enter Go to Edit On Menu Bar Select Selections Select All De Select 01 Book Depre Go to Edit On Menu Bar Select/Delete Save System gives Message Depreciation Area 02 Cannot Be Deleted Enter Save System gives Message 30 Will Not Be Deleted Enter Save Go on entering up to data Saved Message. 2. ASSIGN CHART OF DEPRECIATION TO COMPANY CODE

Tr Code FTXP

Unless We Create 0% Tax Codes & Assign For non Taxable Transactions system will not accept Asg Chart of Depreciation to Company Code. Give Country In Enter Give Tax Code P1 Enter 0% Input Tax Give Tax Type – V Save Give Tax Code P2 Enter 0% Output Tax Give Tax Type – A Save 3. ASSIGN 0% TAX CODES TO NON-TAXABLE TRANSACTIONS Path: - Spro Img Financial ing Financial ing Global Settings Tax On Sales/Purchase Posting Assign Tax Codes For Non Taxable Transactions Go to Position Give Company Code DRLI Enter Give P1 Input Tax Give P2 Output Tax Save 4. ASSIGN CHART OF DEPRECIATION TO COMPANY CODE

Tr Code OBC

Tr Code OAOB

Path: - Spro Img Financial ing Asset ing Organizational Structure FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


78

Assign Chart Of Depreciation To Company Code Go to Position Give Company Code DRLI Save 5. SPECIFY DETERMINATIONS Path: - Spro Img Financial ing Asset ing Organizational Structure Asset Classes Specify Determination Select 10000,20000,30000,40000 Four Items Select Copy As Button Enter Number Entries – 4 Copied Save Then Select 10000,20000 Select Copy As Button Enter Save 6. CREATE SCREEN LAYOUT RULES Path: - Spro Img Financial ing Asset ing Organizational Structure Asset Classes Create Screen Layout Rules System Define 1000 For Lands, 1100 For Buildings, 2000 For Plant Machinery, 3000 For Furniture & Fixtures, 3100 For Vehicles, 4000 For Work Progress Select 1000,1100,2000,3000,3100,4000 Select Copy as Button PS – 10 PS – 11 PS – 20 PS – 30 PS – 31 PS – 40

Land Buildings Plant & Machinery Furniture & Fixtures Vehicles Work In Progress Enter Save

7. DEFINE ASSET CLASS

Tr Code OAOA

Path: - Spro Img Financial ing Asset ing Organizational Structure Asset Classes Define Asset Classes Go to New Entries Give PS1000 Description Land Short Text Land Give Determination PS10000 Give Screen Layout Rule PS10 Give Number Range – 01 Select No AuC or Summary Management of AuC Save Next Entry Give PS1100 Description

Buildings

Short Text

Buildings



79

Give Determination PS11000 Give Screen Layout Rule PS11 Give Number Range – 02 Select No AuC or Summary Management of AuC Save Next Entry Give PS2000 Description Plant & Machinery Short Text Plant & Machinery Give Determination PS20000 Give Screen Layout Rule PS20 Give Number Range – 03 Select No AuC or Summary Management of AuC Save Next Entry Give PS3000 Description Furniture & Fixture Short Text Furniture & Fixture Give Determination PS30000 Give Screen Layout Rule PS30 Give Number Range – 04 Select No AuC or Summary Management of AuC Save Next Entry Give PS3100 Description Vehicles Short Text Vehicles Give Determination PS31000 Give Screen Layout Rule PS31 Give Number Range – 05 Select No AuC or Summary Management of AuC Save Next Entry Give PS4000 Description Work In Progress Short Text Work In Progress Give Determination PS40000 Give Screen Layout Rule PS40 Give Number Range – 06 Select No AuC or Summary Management of AuC Save 8. DEFINE NUMBER RANGES

Tr Code AS08

Path: - Spro Img Financial ing Asset ing Organizational Structure Asset Classes Define Number Range Interval Give Company Code DRLI Select Change IntervalSelect Insert Interval No.

From No.

To No.

01 02 03 04 05 06

1 1001 2001 3001 4001 5001

1000 2000 3000 4000 5000 6000

Enter Save

9. DEFINE GROUPS DRLI DRLI DRLI DRLI DRLI

FXAS ACDP OTIN OTEX DEPR

Fixed Assets Accumulated Depreciation Other Incomes Other Expenses Depreciation

Tr Code OBD4 200700200799 100500100599 300500300599 400500400599 400600400699Save

CREATION OF G.L S FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Lands Give G.L No. 200700 Give Company Code DRLI Select Create Button Give Group Fixed Assets Give Text Lands A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Give Tax Category - (Only Input Tax Allowed) Select Without Posting Tax Allowed Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group

G067

Save

Buildings Give G.L No. 200701 Give Company Code DRLI Select Create Button Give Group Fixed Assets Give Text Buildings A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Give Tax Category - (Only Input Tax Allowed) Select Without Posting Tax Allowed Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G067 Save Plant & Machinery Give G.L No. 200702 Give Company Code DRLI Select Create Button Give Group Fixed Assets Give Text Plant & Machinery A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Give Tax Category - (Only Input Tax Allowed) Select Without Posting Tax Allowed Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G067 Save Furniture & Fixture Give G.L No. Give Company Code

200703 DRLI


FICO Notes by SAI ANAND Select Create Button Give Group Give Text Select Balance Sheet Select Control Data Tab Give Reconciliation Give Tax Category Select Without Posting Tax Allowed Select Line Item Display Give Sort Key Select Bank Interest Data Tab Field Status Group

81 Fixed Assets Furniture & Fixture A/c Assets - (Only Input Tax Allowed) 18 (Asset Number) G067

Save

Vehicles Give G.L No. 200704 Give Company Code DRLI Select Create Button Give Group Fixed Assets Give Text Vehicles A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Give Tax Category - (Only Input Tax Allowed) Select Without Posting Tax Allowed Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G067 Save Work In Progress Give G.L No. 200705 Give Company Code DRLI Select Create Button Give Group Fixed Assets Give Text Work In Progress A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Give Tax Category - (Only Input Tax Allowed) Select Without Posting Tax Allowed Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G067 Save ACCUMULATED DEPRECIATION G.L S CREATION Buildings Give G.L No. Give Company Code Select Create Button

100501 DRLI


FICO Notes by SAI ANAND Give Group Give Short Text Select Balance Sheet Select Control Data Tab Give Reconciliation Select Line Item Display Give Sort Key Select Bank Interest Data Tab

82 Current Liabilities Accumulated Depreciation Buildings A/c Assets 18 (Asset Number) Field Status Group

G067

Save

Plant & Machinery Give G.L No. 100502 Give Company Code DRLI Select Create Button Give Group Current Liabilities Give Short Text Accumulated Depreciation Plant & Machinery A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G067 Save Furniture & Fixers Give G.L No. 100503 Give Company Code DRLI Select Create Button Give Group Current Liabilities Give Short Text Accumulated Depreciation Furniture & Fixtures A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G067 Save Vehicles Give G.L No. 100504 Give Company Code DRLI Select Create Button Give Group Current Liabilities Give Short Text Accumulated Depreciation Vehicles A/c Select Balance Sheet Select Control Data Tab Give Reconciliation Assets Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G067 Save FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Depreciation Give G.L No. 400500 Give Company Code DRLI Select Create Button Give Group Other Expenses Give Short Text Depreciation A/c Select Profit & Loss Select Control Data Tab Select Only Balances In Local Currency Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group

83

G001

Save

Loss Due To Scrap Give G.L No. 400501 Give Company Code DRLI Select Create Button Give Group Other Expenses Give Short Text Loss Due To Scrap A/c Select Profit & Loss Select Control Data Tab Select Only Balances In Local Currency Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G001 Save Loss On Sale Of Asset Give G.L No. 400502 Give Company Code DRLI Select Create Button Give Group Other Expenses Give Short Text Loss On Sale Of Asset A/c Select Profit & Loss Select Control Data Tab Select Only Balances In Local Currency Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G001 Save Sale Of Asset Give G.L No. 300500 Give Company Code DRLI Select Create Button Give Group Other Incomes Give Short Text Sale Of Asset A/c Select Profit & Loss Select Control Data Tab Select Only Balances In Local Currency Select Line Item Display FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Give Sort Key Select Bank Interest Data Tab Field Status Group

84 18 (Asset Number) G052

Save

Profit On Sale Of Asset Give G.L No. 300501 Give Company Code DRLI Select Create Button Give Group Other Incomes Give Short Text Profit On Sale Of Asset A/c Select Profit & Loss Select Control Data Tab Select Only Balances In Local Currency Select Line Item Display Give Sort Key 18 (Asset Number) Select Bank Interest Data Tab Field Status Group G001 Save 10. INTEGRATION WITH G.L S

Tr Code AO90

Path: - Spro Img Financial ing Asset ing Integration With The General Ledger Assign G.L s Give Chart Of Depreciation DRLI Enter Select DRLI Double Click On Determination Go to Position Give PS1000 Enter Select PS1000 Double Click On Balance Sheet s Give Acquisition Assignment 200700Lands Give Retirement Assignment400500Loss Due To Scrap Clearing Revenue From Asset Sale 300500Sale Of Asset Gain From Asset Sale 300501Profit On Sale Of Asset Loss From Asset Sale 400501Loss On Sale Of Asset Select PS11000 Double Click On Balance Sheet s Give Acquisition Assignment 200701Buildings Give Retirement Assignment400500Loss Due To Scrap Clearing Revenue From Asset Sale 300500Sale Of Asset Gain From Asset Sale 300501Profit On Sale Of Asset Loss From Asset Sale 400501Loss On Sale Of Asset Double Click Depreciation Give Acc Dep Accnt for Ordinary Depr Give Expense for Ordinary Dep Select PS20000

100500Acc Depreciation on Buildings 400500Depreciation A/c

Double Click On Balance Sheet s


FICO Notes by SAI ANAND Give Acquisition Assignment

85 200702Plant & Machinery

Give Retirement Assignment400500Loss Due To Scrap Clearing Revenue From Asset Sale 300500Sale Of Asset Gain From Asset Sale 300501Profit On Sale Of Asset Loss From Asset Sale 400501Loss On Sale Of Asset Double Click Depreciation Give Acc Dep Accnt for Ordinary Depr 100500Acc Depreciation on Buildings Give Expense for Ordinary Dep 400500Depreciation A/c Select PS30000 Double Click On Balance Sheet s Give Acquisition Assignment 200703Furniture & Fixtures Give Retirement Assignment400500Loss Due To Scrap Clearing Revenue From Asset Sale 300500Sale Of Asset Gain From Asset Sale 300501Profit On Sale Of Asset Loss From Asset Sale 400501Loss On Sale Of Asset Double Click Depreciation Give Acc Dep Accnt for Ordinary Depr Give Expense for Ordinary Dep


Select PS31000 Double Click On Balance Sheet s Give Acquisition Assignment 200704Vehicles Give Retirement Assignment400500Loss Due To Scrap Clearing Revenue From Asset Sale 300500Sale Of Asset Gain From Asset Sale 300501Profit On Sale Of Asset Loss From Asset Sale 400501Loss On Sale Of Asset Double Click Depreciation Give Acc Dep Accnt for Ordinary Depr Give Expense for Ordinary Dep


Select PS40000 Double Click On Balance Sheet s Give Acquisition Assignment 200705Work In Progress Give Retirement Assignment400500Loss Due To Scrap Clearing Revenue From Asset Sale 300500Sale Of Asset Gain From Asset Sale 300501Profit On Sale Of Asset Loss From Asset Sale 400501Loss On Sale Of Asset 11. DETERMINE DEPRECIATION AREAS IN THE ASSET CLASS

Tr Code OAYZ

Path: - Spro Img Financial ing Asset ing Valuation Determine Depreciation Area in the Asset Class Give Chart of s DRLI Enter Go to Position FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Give PS1000 Enter

Select PS1000

86 Double Click On Depreciation Area Save

Select PS1100 Double Click on Depreciation Area Select 01 Book Depreciation Go to Details Button Give Screen Layout 2000 De Select Area Deactivation Save Select PS2000 Double Click on Depreciation Area Select 01 Book Depreciation Go to Details Button Give Screen Layout 2000 De Select Area Deactivation Save Select PS3000 Double Click on Depreciation Area Select 01 Book Depreciation Go to Details Button Give Screen Layout 2000 De Select Area Deactivation Save Select PS3100 Double Click on Depreciation Area Select 01 Book Depreciation Go to Details Button Give Screen Layout 2000 De Select Area Deactivation Save Select PS4000 Double Click on Depreciation Area Select 01 Book Depreciation Save

12. DEFINE SCREEN LAYOUTS FOR ASSET MASTER DATA Path: - Spro Img Financial ing Asset ing Master Data Screen Layout Define Screen Layout For Asset Master Data Double Click Define Screen Layout For Asset Master Data Go to Position Give PS10 Enter Select PS10 Double Click On Logical Field Groups Select 2 Posting Information Double Click On Field Group Rule Make Capitalization Date Required Entry Select Sub Number Go Back Select 3 Time Dependent Data Double Click On Field Group Rule Make Business Area Required Entry Save Select PS11 Double Click On Logical Field Groups Select 2 Posting Information Double Click On Field Group Rule Make Capitalization Date Required Entry Select Sub Number Go Back Select 3 Time Dependent Data Double Click On Field Group Rule Make Business Area Required Entry Save Select PS20 Double Click On Logical Field Groups Select 2 Posting Information Double Click On Field Group Rule Make Capitalization Date Required Entry Select Sub Number Go Back Select 3 Time Dependent Data Double Click On Field Group Rule Make Business Area Required Entry Save Select PS30 Double Click On Logical Field Groups Select 2 Posting Information Double Click On Field Group Rule Make Capitalization Date Required Entry FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Select Sub Number Go Back Select 3 Time Dependent Data Double Click On Field Group Rule Make Business Area Required Entry Save Select PS31 Double Click On Logical Field Groups Select 2 Posting Information Double Click On Field Group Rule Make Capitalization Date Required Entry Select Sub Number Go Back Select 3 Time Dependent Data Double Click On Field Group Rule Make Business Area Required Entry Save 13. DEFINE SCREEN LAYOUTS FOR ASSET DEPRECIATION AREA

Tr Code AO21

Path: - Spro Img Financial ing Asset ing Master Data Screen Layout Define Screen Layout For Asset Depreciation Area Select 2000 Double Click On Field Group Rules Make Depreciation as Required Entry Useful Life as Required Entry Ordinary Depreciation Start Date as Required Entry Save 14. SPECIFY INTERVALS & POSTING RULES

Tr Code OAYR

Path: - Spro Img Financial ing Asset ing Integration With the General Ledger Post Depreciation to the General Ledger Define Screen Layout For Asset Master Data Specify Intervals & Posting Rules Select DRLI Double Click on Posting Rules Select 01 Book Depreciation Select Details Button Select Monthly Postings Save 15. Specify Rounding of Net Book Value and/or Depreciation

Tr Code OAYO

Path: - Spro Img Financial ing Asset ing Valuation Amount Specifications Specify Rounding of Net Book Value and/or Depreciation Select DRLI Double Click Rounding Specifications Select 01 Book Depreciation Select Details Button Select Automatically Calculated Depreciation FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Select Rnd to nearest whole

88

Save

16. DEPRECIATION KEYS

Tr Code AFAMR

Path: - Spro Img Financial ing Asset ing Depreciation Valuation Methods Depreciation Key Calculation Methods Define Base Methods Select 0014 Save 17. DEFINE DECLINING BALANCES METHOD

Tr Code AFAMS

Path: - Spro Img Financial ing Asset ing Depreciation Valuation Methods Depreciation Key Calculation Methods Define Multi Level Methods Go to New Entries Give Multi Level Method S1 12% Strait Line Method Validity Start From Ordinary Depreciation Start Date Double Click on Levels Go to New Entries Give Aqu Year – 9999, Year – 999, Per – 12, Base Values – 01, Percentage – 12 Save Select Next Entry Give Multi Level Method S2 15% Written Down Method Validity Start From Ordinary Depreciation Start Date Double Click on Levels Go to New Entries Give Aqu Year – 9999 Year – 999, Per – 12, Base Values – 24, Percentage – 15 Save 18. MAINTAIN PERIOD CONTROL METHOD

Tr Code AFAMP

Path: - Spro Img Financial ing Asset ing Depreciation Valuation Methods Depreciation Key Calculation Methods Define Multi Level Methods Go to New Entries Give Period Control Method 006 Give Aquisition 01 (Pro rata at Period Start Date) Give Add 01 (Pro rata at Period Start Date) FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Give Ret Give Trn

08 (At the end of the year) 06 (At the start of the year)

89 Give Description 01/01/08/06 Save

19. DEFINE DEPRECIATION KEY

Tr Code AFAMA

Path: - Spro Img Financial ing Asset ing Depreciation Valuation Methods Depreciation Key Maintain Depreciation Key Go to New Entries Give Depreciation Key 12% Start Line Method Select Period Control ing to Fiscal Year Select Depreciation to the day Acq Only Allowed Capitalization Year No Double Click on Assignment of Calculation Method Go to New Entries Give Depreciation Type Ordinary Depreciation Phase From The Start of the Depreciation Base Method 0014 (Ordinary Explicit Percentage (After end of the Life)) Give Declining Balances Method 006 Give Multi Level Method S1 (Start Line Method) Give Class - Strait Line Depreciation Go back Two Times Activate on Application Bar Save Go to New Entries Give Depreciation Key 15% Written Down Value Method Select Period Control ing to Fiscal Year Select Depreciation to the day Acq Only Allowed Capitalization Year No Double Click on Assignment of Calculation Method Go to New Entries Give Depreciation Type Ordinary Depreciation Phase From The Start of the Depreciation Base Method 0014 (Ordinary Explicit Percentage (After end of the Life)) Give Declining Balances Method 001 Give Multi Level Method S2 (Written Down Value Method) Give Class – Declining Balances Depreciation Activate on Application Bar Save 20. DEFINE NUMBER RANGES FOR DEPRECIATION POSTING Give Company Code DRLI 04 2007 10001

Tr Code FBN1

Select Change IntervalSelect Insert Interval 11000 Select External Check Box Save

21. ASSET MASTER CREATION Path: - ing Financial ing Fixed Assets Asset Create Asset Give PS1100 Give Company Code DRLI Give Asset No.1 Description – Factory Buildings Give Capitalization Date 1.4.2007

Tr Code AS01

Enter


FICO Notes by SAI ANAND Give Business Area SACC Give Useful Life – 12

90

Select Depreciation Area Tab Give Depreciation Date 1.4.2007

Dep Key S1 Save

Give PS2000 Give Company Code DRLI Give Asset No.1 Enter Description – Plant Give Capitalization Date 1.4.2007 Give Business Area SACC Select Depreciation Area Tab Dep Key S1 Give Useful Life – 12 Give Depreciation Date 1.5.2007 Save CREATE SUB ASSET

Tr Code AS11

Path: - ing Financial ing Fixed Assets Asset Create Asset Give 2001 Enter Sub Asset Factory Compressor

Capitalization Date 1.5.2007 Save

22. PURCHASE INVOICE POSTING

Tr Code F-90

Path: - ing Financial ing Fixed Assets Posting Acquisition External Acquisition With Vendor Give Doc Date 1.4.2007 Give Vendor Number Enter Give Amount 500000 Give Business Area SACC Give Text Factory Building Purchase Posting Key 70 Give Asset No. Give Tr Type 100 Enter Give Amount * Text + Save System gives Message Enter 23. DEPRECIATION RUN

Tr Code AFAB

Path: - ing Financial ing Fixed Assets Periodic Processing Depreciation Run Execute Give Company Code DRLI Give Fiscal Year 2007 Give Posting Period – 01 Select Planned Posting Run Select Test Run Execute System gives Message Say Yes Go back Remove Text Run Go To Programs on Menu BarSelect Execute in Background Output Device LP01 Select Immediate Select Check Select Save System gives Message Background Job Scheduled For Program Rapost 2000 Go to System On Menu Bar Select Job Overview Execute Give Select Spool Number

Select ServicesSelect Jobs Select Rapost 2000 Select Spool Button Select Display



91

24. SALE OF ASSET

Tr Code F-92

Path: - ing Financial ing Fixed Assets Posting Retirement Retirement With Revenue With Customer Give Document Date 1.6.2007 Give Customer No. Enter Give Amount 450000 Give Business Area SACC Text Sale of Factory Buildings Give Posting Key 50 Give Sale Of Asset Give Tr Type 210 Enter Give Amount * Give Business Area SACC Text + Select Asset Retirement Enter Give Asset Number Give Asset Value Date 1.6.2007 Select Complete Retirement Continue Save 25. ASSET RETIREMENT BY SCRAPPING

Tr Code ABAVN

Path: - ing Financial ing Fixed Assets Posting Retirement Asset Retirement By Scrapping Give Asset Number Give Posting Date 1.6.2007 Give Text Scrapping Give Document Type AA Save

Give Document Date 1.6.2007 Give Asset Value Date 1.6.2007 Select Additional Details Tab

26. TRANSFER OF ASSET Path: - ing Financial ing Fixed Assets Posting Transfer Transfer with in Company Code Give Asset No. Give Document Date 1.6.2007 Give Asset Value Date 1.6.2007 Text Transfer Select Additional Details Tab Give Document Type AA Save

Tr Code ABUMN

Give Posting Date 1.6.2007 Give Existing Asset No.2001

OPENING BALANCES SETTING CREATION OF G.L Give G.L 100010 Give Company Code – DRLI Give Group – Current Liabilities FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Select Balance Sheet Give Short Text – Opening Balances A/c Select Control Data Tab Select Only Balances In Local Currency Select Line Item Give Sort Key – 002 Select Create Bank Interest Tab Give Field Status Group – G001 Save Entries

F-02

Opening Balances A/c Dr To Equity S.C A/c

100000

H.D.F.C Bank A/c Dr To Opening Balances A/c

100000

Opening Balances A/c Dr To Sundry Creditors A/c

500000

Sundry Debtors A/c Dr To Opening Balances A/c

500000

LIABILITIES 100000 500000

100000 100000 500000 500000

OPENING BALANCES A/C 100000 100000 500000 500000

ASSETS 100000 500000

CONTROLLING 1. Maintain Controlling Area Path: - Spro Img Controlling General Controlling Organization Maintain Controlling Area

Tr Code: - OKKP

Double Click Maintain Controlling Area Go to New Entry Give Controlling Area DRLI Company Name Surendra Agro Chemicals Person Responsible Use F4 Key Select ant Controlling Area Same as Company Code FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Give Currency Type use F4 Select 10 Currency INR Chart Of s DRLI Fiscal Year 2007 Cost Center Hierarch DRLI_Hierarch Double click on Activate Components/control Indicator System gives Message Say Yes. Go to New Entry Fiscal Year 2007 Cost Center Component Activate Select Activity Type Order Management Activate Commitment Management Activate Activity Based Costing Component Activate for Parlal Calculations Select Profit Center Select all Currencies Double Click on Assessment of Company Code Go to New Entries Give Company code 6665 Save System gives Message Enter

2. Define Number Ranges For Controlling Documents Path: - Spro Img Controlling General Controlling Organization Maintain Number Ranges For Controlling Documents

Tr Code: - KANK

Give Controlling Area DRLI Select Maintain Group on Application Bar (F6) Select Group on Menu Bar. Select Insert Controlling Area Text DRLI Number Ranges 1 To 1000 Enter Select Coin Co Through Posting From FI Go to Edit on Menu Bar Select Select Element Select RKIU Actual Overhead Assessment Go to Edit Select Select Element Select RKP1 Planning Primary Costs Go to Edit Select Select Element Select RKP2 Planning Activities Go to Edit Select Select Element Select RKP3 Planning Secondary Cost Go to Edit Select Select Element Select RKU1 Repost Costs Go to Edit Select Select Element Select RKU2 Repost Revenues Go to Edit Select Select Element Select RKU3 Repost Co Line Items Go to Edit Select Select Element FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


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Select Controlling Area For DRLI Top of the Area Go to Edit Assign Element Group

Save

3. Maintain Versions Path: - Spro Img Controlling General Controlling Organization Maintain Versions

Tr Code: - OKEQ

Select 0 Plan/Actual Version. Double click Settings on Each Fiscal Area Give Company code DRLI Enter Select Integrated Planning Select Copying Allowed Save System Gives Message Say Yes Give Output Devise LP01 Continue Execute Tr Code SM-37 Enter Give Job Name Surendra Execute Select Surendra Select Spool on Application Bar, Select spool Select, Display Contents on Application Bar (F6)

1. COST ELEMENT ING There are Two Types of Cost Elements 1) Primary Cost Element 2) Secondary Cost Element Primary Cost Element Can be created at F1 Level at Controlling Level Secondary cost element can be created at Controlling Level For Primary Cost Elements G.L is Must All Expenditure G.L s Cost is Created as Cost Elements. 1. Creation of Primary Cost Elements Tr Code: - FS00 Give 400005 Select Cost Element Valid From 1-4-2007 Give Cost Element Categories Give-1

Enter Save

2. Creation of Primary Cost Elements At Costing Levels Path: -Spro Img Controlling Cost Element ing Master Data Cost Elements Create Cost Elements

Tr Code: - KA01

Double Click Create Primary cost Elements Give Cost Element 400006 Enter Give Cost Element Category 01 Save FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


95

3. Make Cost Center As Required Entry Go to Position Give Company Code DRLI Enter Select DRLI Double click on field status Group Double Click on G004 Double Click on Additional ing Assessment Make Cost Center Require Entry Save

Tr Code: - OBC4

4. Assign Field Status Group G004 For Cost Element Tr Code: - FS00 Give G.L 400005 Select Change Button Select Create Bank Interest Data Tab Field Status Group G004 Give G.L 400006 Select Change Button Field Status Group G004

Save Save

2. COST CENTER ING Tr Code: - KS01 1.Create Cost Centers Path: - Spro Img Controlling Cost Center ing Master Data Cost Centers Create Cost Centers Double Click Create Cost Center Give Department-A Valid From 1-4-2007. Enter Name Department-A Person Responsible Surendra Dep Cost Center Category Production (1) F4 Hierarchy F4 Business Area NACC Currency INR Save System gives Message Enter Again Double Click Create Cost Center Give Department-B Valid From 1-4-2007 Enter Name Department-B Person Responsible Surendra Cost Center Category Production (1) F4 Hierarchy F4 Business Area SACC Currency INR Again Double Click Create Cost Center Give Department-C Valid From 1-4-2007 Name Department-C Person Responsible Surendra Cost Center Category Production (1) F4 Hierarchy F4 Business Area SACC Currency INR Again Double Click Create Cost Center Give Service Dep-A Valid From 1-4-2007 Name ServiceDep-A Person Responsible Surendra Cost Center Category Production (1) F4

Dep

s

s

Save Enter Dep s Save Enter Dep s



96

Hierarchy F4 Business Area SACC Currency INR

Save

2. Creation Of Cost Center Group Tr Code: - KSH1 Path: - Spro Img Controlling Cost Center ing Master Data Cost Centers Define Cost Center Group Double Click On Create Cost Center Group Give DRLI Cost Enter Cost Center Group For DRLI Select Insert Cost Center Group On Lower Level on A.P Bar Dep_A To Ser_A

Save

3. Posting Of Transaction Tr Code: - F-02 Give Doc Date Give Company code Give Rent A/c Amount 100000 Give Cost Center Service Dep_A Text Rent Posting Key 50 Bank A/c Enter Amount *, Business Area SACC, Value Date Text + Save 4. How To View Cost Center Wise Report Tr Code: - KSB1 Path: - ing Controlling Cost Center ing Information System Reports For Cost Center ing Line Items Cost Center Actual Line Items Give Cost Center Group Give Cost Element

Execute

5. Manual Reposting of Cost Tr Code: - KB11N Path: - ing Controlling Cost Center ing Actual Postings Manual Reporting of Costs Service-A Service-A Service-A

Element Element Element

40000520000 40000525000 40000530000

Enter Dep-A Dep-B Dep-C

Save



97

6. Planning Cost Center Wise Tr Code: - KP06 Path: - ing Controlling Cost Center ing Planning Cost and Activity Inputs Change Version-0 Period-1 To 12 Fiscal Year 2007 Cost Center Group Element 400005 Select Form Bases Select Overview Button On Application Bar Dep-A 300000 Distribution Key-1 Next Combination on Application Bar Dep-B 240000 Distribution Key-1 Next Combination on Application Bar Dep-C 120000 Distribution Key-1 Next Combination on Application Bar 400005,600000 Distribution Key-1 Select Period Screen on Application Bar Save 7. To View Plan/Actual Variance Cost Center Wise Tr Code: - S_ALR_87013611 Path: - ing Controlling Cost Center ing Information System Reports For Cost Center ing Cost Centers Actual/Plan/Variance Give Controlling Area DRLI Give Fiscal year 2007 From Period-5 To Period-5 Plan Version-0 Cost Element Value – 400005

Execute (F8)

8. Secondary Cost Assessment of overheads Tr Code: - KA06 Creation of Secondary Cost Elements Path: - Spro Img Controlling Cost Element ing Master Data Cost Element Create Cost Elements Double Click On Create Secondary Cost Elements Controlling Area DRLI Give 500005 Valid From 1-4-2007 To 31-3-2008 Name Service to Production Give Assessment Element Category – 42

Save



98

9. Creation of Assessment Cycle Tr Code: - KSU1 Path: - Spro Img Controlling Cost Center ing Actual Postings Period End Closing Assessment Maintain Assessment Double Click on Create Actual Assessment Give Cycle Name DRLI-1 Start Date 1-4-2007 Enter Text Service To Production Select Interactive Select Attach Segment on Application Bar Segment Name – Segment – 1 Description - Service to Production Assessment Cost Element -500005 Sender Rule - Posted Amounts Sharing -100% Select Actual Value Origin Receiver Rule – Fixed Percentages Select Sender/Receivers Tab Service Cost Element Service – A Receivers Element DRLI-Hierarch Select Sender Value Tab Version – 0 Select Receiver Tracing Factor – 30 A, 35 B, 35 C, 0 Save 10. Actual Assessment Tr Code: - KSU5 Path: - ing Controlling Cost Center ing Period and Closing Single Functions Allocations Assessment Give Period 1 To 12 Fiscal Year 2007 Select Test Run Select Details List Cycle F4 Execute (F8) DRLI 1-4-2007 Service To Production Select Receivers Details Button on Application Bar 11. Create Field Status Variant Tr Code: - OBC4 Path: - Spro FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


99

Img Financial ing Financial ing Global Settings Documents Line Item Controls Maintain Field Status Variant Select DRLI Double Click on Field Status Group Select G004 Cost s Select Copy As Button (F6) Change G004 To G002 Cost s/Internal OrdersEnter Save Double click on G002 Double click Additional Actual Assessment Make Co/PP Order as Required Entry Save

3. INTERNAL ORDERS 1. Creation G.L s Tr Code: - FS00 Give 400050 G.L Give Company Code DRLI Select Create Button Give Group istrative Expenses Repairs and Maintenance Vehicles A/c Select control data tab Select Only Balances in Local Currency Select Line Item Display Sort Key 002 Select Crete Interest Data Tab Field status Group G002 Save Select Edit Cost Element on Application Bar Valid 1-4-2007 Enter Give Cost Element Category – 01 Save 2. Define Order Type Tr Code: - KOT2 Path: - Spro Img Controlling Internal Orders Order Master Data Define Order Types Go to New Entry Select Internal Orders 01 Enter Order Type - MVEH Vehicle No.AP 26 K 2255. Planning Profile - General Budget Planning Profile Object Class – Overheard costs Select Release Immediately Save System gives message Enter Select Assign/Change Interval Button FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


100

Select Group on Menu Bar Select Insert Group RNM Vehicles Number Ranges 8000300 To 8000399 Drill down Select MVEH Go to Edit Select Select Element Select RNM Vehicles Go to Edit Select Assign Element Group

Enter

Save

3. Create Internal Orders Tr Code: - KO01 Path: - ing Controlling Internal Orders Master Data Special Functions Orders Create Order Type MVEH Vehicle No. AP 26 K 2255 Business Area DRLI System Gives Message

Enter Save Enter

4. Transaction Posting Tr Code: - F-02 Give Doc Date F4+F2 Give R&M Vehicles A/c Amount 10000Cost Center Service Dpe-A Order Type 8000300 Text Repairs Posting Key 50 Give Bank Enter Give Amount * Business Area SACC Value Date F4+F2 Text + Save

Enter

5. How To View Internal Order wise Report Tr Code: - KOB1 Path: - ing Controlling Internal Orders Information Systems Reports For Internal Orders Line Item Orders Actual Line Items Order Number Give Cost Element

Execute (F8)

6. Planning Internal Order Wise Tr Code: - KPF6 Path: - ing Controlling Internal Orders Planning Cost And Activity Inputs FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


101

Change Give Version – 0 Period 1 – 1 Fiscal Year 2007 Order 8000300 Cost Element 150000Select Form Based Select Over View Screen Total Plan Cost 12000 Distribution Element 2 Save

7. To View Plan/Actual Variants Internal Order wise

Tr Code: - S_ALR_87012993

Path: - ing Controlling Internal Order Information Systems Reports For Internal Orders Plan/Actual Comparisons Order Actual/Plan Variance Give Controlling Area DRLI Give Fiscal year 2007 Period 1 – 1 Plan Version – 0 Order Value Give G.L 8000321 Execute (F8)

4. PROFIT CENTER ING 1. Set Controlling Area Path: - Spro Img Controlling Profit center ing Basic Settings Set Controlling Area Give Company Code DRLI

Tr Code: - OKKS

Save

2. Maintain Controlling Area Settings Tr Code: - OKE5 Path: -Spro Img Controlling Profit Center ing Basic Settings Controlling Area Settings Maintain Controlling Area Settings Give Standard Hirarch_Profit Select Elimination of Internal Business Values Profit Center Local Currency Type – 20 Profit Center Local Currency – INR Select Stores Transaction Currency Save FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


102

3.Creation of Dummy Profit Center Tr Code: - KE59 Path: -Spro Img Controlling Profit Center ing Master Data Profit Center Create Dummy Profit Center Double Click on Create Dummy Profit Center DRLI_DUMMY Enter Select Basic Data on Menu Bar Name Dummy Profit Center Person Responsibility – Surendra Department – s Profit Center Group – DRLI_PROFIT CENTER

Save

4. Set Control Parameters For Actual Data Tr Code: - 1KEF Path: - Spro Img Controlling Profit Center ing Basic Settings Controlling Area Settings Activate Direct Postings Set Control Parameters for Actual Data Go to New Entries Year 2007 Select Line Item

Select Online Transfer Save

5. Maintain Plan Versions Tr Code: - OKEQ Path: - Spro Img Controlling Profit Center ing Basic Settings Controlling Area Settings Activate Direct Postings Plan Versions Maintain Plan Versions Select 0 Plan/Actual Versions Select Settings For Profit Center ing Go to New Entries Year 2007 Select Online Transfer Select Line Item Exchange Rate Type – B Selling

Save

6. Define Number Ranges For Local Documents FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


103 Tr Code: - GB02

Path: - Spro Img Controlling Profit Center ing Actual Postings Basic Settings Actual Define Number Ranges For Local Documents Select Maintain Groups on Application Bar Select Actual Documents From Direct Postings Go to Interval on menu bar Select Maintain Give Company code DRLI Enter Select Insert Interval Year 2007 Number Range From 1 To 1000 Go Back Select Planed Document From Direct Postings Go to Interval On Menu Bar Select Maintain Give Company code DRLI Enter Select Insert Interval Give Year 2007 1001 To 2000 Enter Save 7. Define Profit Center Tr Code: - KE51 Path: - Spro Img Controlling Profit Center ing Master Data Profit Center Maintain Profit Center Double Click on Create Profit Center Give Profit Center – Product –1 Enter Analysis Period 1-5-2007 Name – Product – 1 Enter Person Responsibility – Surendra Give Profit Center Group – DRLI_Prof (F4) Select Activate Button 8. Assign on Profit Center & Cost Center Tr Code: - KS02 Give Cost Center – Dep – A Give Profit Center – Product – 1

Save

9. Maintain Automatic Assignment Of Revenue Elements Give Sales G.L 300010 Go to Environment On Menu Bar Give Cost Element Category – 11

Select Change Button Select Edit Cost Element Save

Tr Code: - OKB9 Tr Code: - FS00 Enter

Path: - Spro Img FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


104

Controlling Profit Center ing Actual Posting Maintain Automatic Assignment of Revenue Elements Go to New Entries Give Company Code DRLI Give Cost Element 300010 Give Cost Center Give Profit Center – 2 Give Assignment – F4 (Business Area In Mandatory) Save System Gives Message Enter 10. Choose s Tr Code: -3KEH Path: - Spro Img Controlling Profit Center ing Actual Postings Choose Additional Balance sheet/Profit & Loss Choose s Go to New Entries Give From 100000 Liabilities To 200999 Assets Give Default Profit Center Product – 1 Give From 300000 Incomes To 400999 Expenses Product – 1 Save Select Choose/Details Button On Screen Select Create Button Description Profit Center To Business Area Give GSBER Technical Area In Box Click on Maintain Rule Value On Application Bar System gives Message Say Yes Select On Off Source Intervals From 100000 To 200000 Business Area SACC Save 11. Planning For Profit & Loss Items Tr Code: - 7KE1 Path: - ing Controlling Profit Center ing Planning Cost & Revenues Change Value – 0 Select From Period 1 – 12 Give From To Number 300000 – 400999 Select From Based Select Overview On Application Bar Distribution Key – 1 Save To Print The Screen

Ctlr + Y

Then Select The Figure

Ctlr + C

Ctlr + V

12. Planning For Balance Sheet s Tr Code: - OKE3 FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


105

Path: - ing Controlling Profit Center ing Planning Balance sheet s Change Assets & Liabilities Numbers Give 500000 Distribution Key – 1

Save

13. Creation Of Groups Tr Code: - KDH1 Path: - ing Controlling Profit Center ing Master Data Group Create Give DRLI_P&L A/c Enter Profit & Loss Group For DRLI Select DRLI_P&L A/c Select Insert On Application Bar From 300000 To 400999 Save Go back Give DRLI_B&S A/c Enter Balance Sheet Group For DRLI Select DRLI_B&S Select Insert On Application Bar From 100000 To 200999 Save View P/L Tr Code: - S_ALR_87009689

Balance Sheet

Code: -S_ALR_87013355

5. PRODUCT COST CONTROLLING 1. Creation Of Plant

Tr Code: - OX10

Path: - Spro Img Enterprises Structure Definitions Logistic General Define/copy/Delete/check Plant Double click on Define Plant Go to New Entries Give Plant DRLI Save Fill All Address Fields Enter Save 2. Assign Company Code to Plant

Tr Code: - OX18

Path: - Spro Img FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience

FICO Notes by SAI ANAND Enterprises Structure Assignments Logistics General Assign Plant to company code Select DRLI Select Assign on Application Bar Select DRLI Continue

106

Save

3. Copy Plant 1000 To Plant DRLI Tr Code: - EC02 Path: - Spro Img Enterprises Structure Definitions Logistic General Define Copy/Delete/Check Plant Double Click Copy/Delete/Check Plant Go to Organization Object on Menu Bar Copy Organization Object on Menu Bar From Plant – 1000 To DRLI Enter System gives message Yes

4. Creation of Material Master Tr Code: - MM01 Path: - Logistics Material Management Material Master Material Create General Immediately FG-1 Mechanical Engineer Finished Product Select – 1 Select Costing – 1,Costing – 2 Give Plant DRLI Enter Give product Scoda Give Base Units – No Valuation Class – 7920 Standard Price – 2200000 Price Control – S Select Costing – 1 Select with Quantity Structure Select Costing – 2 Give Planned Price 2100000 Save

Enter Enter

Trouble Shooting: - Go to Transaction Code OMSY Give Year 2007 Month – 5 RM – 1 Mechanical Engineering Raw material Select – 1 Select Costing – 1,Costing – 2 Give Plant DRLI Enter Raw Material For Scoda Base Unit – No

Save Enter Enter



107

Valuation Class – 3000 Price control – V Moving Price – 1900000 Select Costing – 1 Select Quantity Structure Select Costing – 2 Give Planned Price 1850000

Save

5. Bill Of Materials Creation Tr Code: - CS01 Path: - Logistics Production Master Data Bill Of Materials Bill Of Material Material BOM Create Give- FG – 1 BOM – 1 (Production) RM-1

Plant – DRLI Enter

Quantity – 1

Unit – No

Save

6. Creation of Secondary Cost Elements Tr Code: - KA06 Give Cost Element – 500010 From 1-4-2007 Enter Name – Labor Hours Description – Labor Hours Cost Element Category – 43 (F4) Save Give Cost Element - 500015 Enter Name – Machine Hours Description – Machine Hours Cost Element Category – 43 (F4) Save 7.Create Activity Type Tr Code: - KL01 Path: - Spro Img Controlling Cost Center ing Master Data Activity Types Create Activity Types Double click on Create Activity Type Give L001 Valid From 1-4-2007

Enter

Labor Hours Activity Units – H (Hours) Cost Center Category - * At Type Category – 1 Give Allocation Cost Element – 500010 Assign Create

M001

Save

Enter



108

Machine Hours Activity Units – H (Hours) Cost Center Category - * At Type Category – 1 Give Allocation Cost Element – 500015 Save 8. Planning Activity Hours Tr Code: - KP26 Path: - ing. Controlling Cost Center ing Planning Activity Output/Prices Change Version – 0 Period 1 – 12 Give Fiscal Year – 2007 Cost Center Dep – A L001 M001 Select Form Bases Select Overview Screen L001 Planning 1800 Distribution Key – 1 M001 Machine Hours 2400 Distribution Key – 1 Save 9. Price Calculation Tr Code: - KSP1 Path: - ing Controlling Cost Center ing Planning Allocations Price Calculations Give Cost Center Group – F4 Select All Business Process Version – 0 Period – 1 – 12 Fiscal Year – 2007 Select Text Run Select Details List Execute (F8) Go to Price Calculations & Post Menu Bar System Gives Message Results of Interactive Activity Price Calculation Name Been Posted

Creation Of Work Center 1. Work Center Creation

Tr Code: - CR01

Path: - Logistics Production Master Data Work Centers Work Center Create Plant DRLI Work Shop – Work Center Work Center Category – 0001 Machine Description – Work Center For DRLI Person Responsible - 001 Usage – Only Routings – 001 Select Back Flush Standard Value Key Sap – 1 Select Costing Tab – 1-4-2007 Cost Center – Department – A Activity Type – M001 Machine Hours

Enter


FICO Notes by SAI ANAND L001

109

Labor Hours

Unit – H (Hour) Formula – F4 SAP – 001,SAP – 002, SAP – 003

Save

2. Creation of Routing Tr Code: - CA01 Path: - Logistics Production Master Data Routings Routing Standard Routings Create Give Material FG – 1 Group 50000010 8 Digits Number Go to New Entries Usage – F4 1 Production Select Operation Button Give Work Center PD01 Production Control Key Double click on Work Shop Give hours – Machine – 5 Labor – 5

Save

3. Define Cost Sheet

Tr Code: - KZS2

Path: -Spro Img Controlling Product Cost Controlling Product Cost Planning Basic Settings For Material Costing Overhead Defined Costing sheet Select COGS Select Copy as Button DRLI Cost Sheet For NACH Enter Save Select DRLI Double click on Costing Sheet Rules Select 10 Double click on Base Give Controlling Area DRLI Go to New Entries Give Raw Material Cost Elements Give Raw Material G.L s From To Save Select 20 Double click on Overhead Rate Go to New Entries Valid From 1-4-2007 To 31-3-2008 Overhead Type – Actual Overhead Type General Percentage – 15% Save

System gives Message

Enter

Controlling Areas DRLI Overhead Key – SAP – 10

6. PROFITABILITY ANALYSIS Tr Code: - KEA0 FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


110

1.Maintain Operating Concern Path: - Spro Img Controlling Profitability Analysis Structure Define Operating Concern Maintain Operating Concern Give Operating Concern DRLI Select Create Button System Gives Message Description – Operating Concern For DRLI Select Costing Based Select Based Select Attributes Tab Give Operating Currency – INR Fical Year Variant – V3 Save

Enter

Select Data Structure Tab Select Create Data Structure Tab on Screen Select KDGRP – Customer Group Select MATKL – Material Group Select Left side Arrow Transfer Field Select Value Fields Tab Select VV010 – Revenues Select VV140 – Cost of Goods Sold Select left side Arrow Transfer Field Select Activate Button Go Back System Gives Message Say Yes

Save Enter

2. Define Profitability Segment Characteristics Tr Code: - KEQ3 Path: - Spro Img Controlling Profitability Analysis Structures Defined Profitability Segment Characteristics Give Company Code DRLI Enter Select Cost Based + Actual Bases Select Customer Select Sales Order Select Plant Save 3. Assignment of Controlling Area To Operating Concern

Tr Code: - KEKK

Path: - Spro Img Enterprises Structure Assignment Controlling FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


111

Assign Controlling Area To Operating Concern Give Company Code DRLI

Enter

4. Maintaining of SD Condition Types To Profitability Tr Code: - KE41 Path: - Spro Img Controlling Profitability Analysis Flows Of Actual Values Transport Billing Documents Assign Value Fields Double Click on Maintain Assignment of SD Condition To Co – Pa Value Fields Give Co-Pa Controlling Profitability Analysis DRLI Enter Go to New Entries Con Type – PR00 Price VV010 - Revenue (Val Field) EK01 - Costs VV140 – Cost Of Goods Sold Save 5. Define Number Ranges For Actual Postings Tr Code: -KEN1 Path: - Spro Img Controlling Profitability Analysis Flow of Actual Values Initial Steps Defined Number Ranges For Actual Postings Give Company Code DRLI Select Change Interval

1 – 1000

6. Activate Profitability Analysis

Save Tr Code: - KEKE

Path: - Spro Img Controlling Profitability Analysis Flows Of Actual Values Activate Profitability Analysis Give Select – 2 (F4) Save

System gives Message Enter

CLOSING ENTRIES 1. Carry Forward Balances of Customers/Vendors Path: - ing Financial ing s Payables Periodic Process Closing Carry Forward Balances Carry forward Give Company code DRLI

Tr Code: - F.07

Forward Year 2008


FICO Notes by SAI ANAND Select vendors To Select Test Run

112

XXXX Execute (F8)

2. Closing Of Fiscal Year For Assets Tr Code: - AJAB Note: - To Carry Forward to Amount Balances Path: - ing Financial ing Fixed Assets Periods Processing Year end Closing Execute Company code DRLI Select Test Run

Give Fiscal Year 2007 Execute (F8)

3. Carry Forward G.L Balances Tr Code: - F.16 Path: - ing Financial ing General Ledger Periodic Processing Closing Carry Forward Balances Carry Forward Ledger – 0 Company Code DRLI Select Test Run Fiscal Year – 2007

Execute (F8)

4. Carry Forward the Number Ranges Tr Code: - OBH2 Path: - Spro Img Financial s Financial s Global Settings Documents Documents Number Ranges Copy To Fiscal Year System Gives Message Enter Fiscal Year 2007 Company Code DRLI System gives Message Say Yes

Fiscal Year 2008

Execute

How To Release Transport Request Tr Code: - SE10 Select Modifiable Select Display Expand the 900028 Select 900028 Select Release Directly (Transport Root Icon) Select 900027 Again Release Directly FICO Notes By Sai Anand, Chartered ant, More than ten years of SAP Projects Experience


113

FINANCIAL STATEMENT VERSION Tr Code: - OB58 Go to New Entries Give Financial Statement Version DRLI Maintain Language – English Select Item Key Auto Chart of s – DRLI Save Financial Statement Items Double click on Assts Give Item Assets Double click on Liabilities Give Item Liabilities Select Assets Select Create Items Fixed Assets Current Assets Select Liabilities Select Create Items Share Capitals Reserves & Surplus Secured Loans Unsecured Loans Current Liabilities Enter Select Share Capital Select Create Items Preference Share Capital Select Run SWPU Select Create Profit & Loss Select Equity Share Capital Select Assign s 100005 To 100005 Select Debit Credit Enter Select Preference Share Capital Select Assign s 100010 To 100010Select Debit Credit Enter To Find Un Assign G.L s Check Button On Application Bar Select Non Assign G.L s Save To View Balance Sheet Balances Tr Code: - F.01 Chart of s Give Company Code DRLI

Enter

INTEGRATION Integration With M.M BSX Is Inventory Posting

Tr Code: - OBYC



114

GBB Consumptions Integration With S.D

Tr Code: - VKOA SL 1 2

TC CODE OBYC VKOA

PARTICULARS Integration with MM SD Flow

GL links with other modules is called Integration. When goods received and accepted the following are the entries SAP NON-SAP Inventory debit GR/IR Debit vendor credit GR/IR credit (Goods received) GR/IR Debit Inventory Debit GR/IR Credit Vendor Credit (When material accepted) MM people will categorize the materials based on their class and FICO will create GL a/c and assign proper s to proper class of material

INTEGRATION WITH MM Go to Transaction code is OBYC Note: Material master will be created with reference to material types 1. Raw material ROH 2. Stores and spares ERSA 3. Packing material VERP 4. Finished goods FERT 5. Semi finished goods HALB 6. Trading goods HAWA 7. Services DIEN These are similar to groups in FI

MM FLOW MRP Material requirement planning> Product catalog> Physical Inventory> Valuation> Purchasing> Inventory management> Invoice verification> Consumption based planning For inventory posting take BSX For consumption GBB

SD FLOW Sales , Sales, Credit management, Transport, Sales information Transaction code VKOA for SD integration Sales revenues ERL Sales deductions (Sales Returns) ERS Freight Revenue ERF Rebate Sales Deduction ERP Sales in Transit BSD Output Tax MWS Maximum 10 s are created in SD and assigned


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