Incident Reporting Flow Chart 6g4616

INCIDENT REPORTING AND INVESTIGATION FLOWCHART Hazard observed / Near Miss / Incident occurs

Manager/ Supervisor notified – person or witness submits incident report to manager responsible for area / activity completing: Section A – Report of incident / hazard observed Section B – Description of injuries (if sustained)

I M M E D I A T E A C T I O N

Manager / Supervisor notifies OHS within 48 hours of incident faxing report to OHS 9214-8565

Hazard / work area made safe by manager / supervisor

A C T I O N

O N G O I N G A C T I O N

Manager / Supervisor also notifies • Security if security response required • Their line manager or Head of Management Unit • OHS Consultant (speed dial 3188) • Campus Manager (if outer campus) • Head of Division

If Injury sustained No Treatment required / not injury report

First Aid / Medical Treatment required Appropriate treatment istered or arrangements made to take person to treating health practitioner

Decision to take further action to contain ongoing threat can involve: • Manager / Supervisor • University Warden / Security personnel • Head of Management Unit (or delegate) • OHS consultant University Warden consult with Vice President Student & Corporate Services to determine whether Critical Incident Response Team is to be convened. Refer Emergency Management Policy

If employee injury results in lost time or requires medical treatment Manager / Supervisor notifies RTW Coordinator Manager / Supervisor to assist with alternate duties / return to work options

S E C O N D A R Y

If Incident is also determined to be serious incident / Dangerous Occurrence following actions to be

Manager / Supervisor undertake investigation consulting with relevant personnel. • Identify all root causes that contributed to event. • Assess risk and identify appropriate short, medium and long term corrective actions as required. • Record findings of investigation in Section C of incident / hazard report form and send copy to OHS • Notify management of report as per management unit internal procedure/s. • If corrective actions require FSG action - log work order request through WSM Enterprise

The manager with assistance of security if assistance required, ensures site of the incident is not disturbed until further advice received from WorkSafe.

OHS Consultant conduct investigation in conjunction with Work Safe Inspector, relevant manager / supervisor, and health & safety representative (where requested). Direction given by inspector and / or corrective actions to be implemented agreed to by all parties during investigation.

Manager / Supervisor to implement and / or monitor implementation of all corrective actions

• •

• • • • • •

Reviewed actions to ensure effective and no new hazards introduced to workplace Advise OHS Consultant of implementation of all actions so that incident may be closed in database

Incident report entered into Swinburne Incident / Hazard Database at OHS Original kept at work site becoming of Injuries, available to staff on request and maintained for 5 years. Progress monitored by OHS Consultant OHS send acknowledgement of injury to employee Statistical data on reports received discussed at OHS committees OHS Consultant share relevant information to stakeholders within university Hazard / incident / near miss reports reviewed / analysed / reported by OHS Consultant, to OHS committees