Inventory Management e6h3v

ANKIT JAIN 22062O9 &

GAURAV BHATIA AMIT VIJAY 2206229 2206207

Global Career InfoTech (GCI) S.C.O. 83-84 2nd Floor Sector-34-A Chandigarh. Director-Mr. Manjit Singh

Technology Used  The Technology used in making this project are

the languages C ,C++ and graphics under C and C++ which are the building blocks of many operating systems.

The C language->  C is a general-purpose, block structured, procedural, imperative computer programming language developed in 1972 by Dennis Ritchie.

C contd..  It has since spread to many other platforms. Although predominantly used for system software, C is also widely used for applications. C has also greatly influenced many other popular languages, especially C++, which was designed as an enhancement to C.

Introduction to C++  C++ is a general-purpose programming language with high-level and low-level capabilities.  Since the 1990s, C++ has been one of the most popular commercial programming languages.  C++ is regarded as a mid-level language. This indicates that C++ is comprised of a combination of both high-level and low-level language features.  C++ was developed by Bjarne Stroustrup in 1983 at Bell Labs as an enhancement to the C programming language.

FEATURES OF C++  Objects:-> C++ introduces some object-oriented (OO) features to C. It offers classes, which provide the four features commonly present in OO languages: abstraction, encapsulation, inheritance and polymorphism. Objects are instances of classes created at runtime.

Features contd..  Encapsulation:->

Encapsulation is the grouping together of data and functionality. C++ implements encapsulation by allowing all of a class to be declared as either public, private, or protected.

Features contd..  Inheritance:->

Inheritance allows one data type to acquire properties of other data types. Inheritance from a base class may be declared as public, protected, or private. This access specifier determines whether unrelated and derived classes can access the inherited public and protected of the base class.

 Polymorphism:->

Polymorphism (from the Greek, meaning “many forms”) is the quality that allows one interface to be used for a general class of actions.  It is of two types: 

Compile time Run time

Polymorphism contd… Polymorphism

Compile Time

Operator Overloading

Function Overloading

Run Time

Virtual Functions

What Is Inventory?  A physical resource that a firm holds in stock with the intent of selling it or transforming it into a more valuable state.

What Is Inventory Management

Software?  Inventory management software helps to create invoices, reports, record of various items,

purchase orders, receiving lists, payment receipts and can print bar coded labels.

Types of Inventory Items  Raw materials and purchased parts from outside

suppliers.  Components: subassemblies that are awaiting final assembly.  Work in process: all materials or components on the production floor in various stages of production.  Finished goods: final products waiting for purchase or to be sent to customers.  Supplies: all items needed but that are not part of the finished product, such as paper clips, duplicating machine toner, and tools.

Existing System  The existing inventory system in the company is of manual type. The manual system includes maintaining of various s and ing books manually.  In the existing system, storekeeper with due permission of manager, places purchase orders to the suppliers after examining the stock

and supplier .

Product  Product records a complete list of products available with the firm. It is a ready reference for knowing the detailed list of

inventory items. All products of the company have unique number.

Stock  Stock ledger maintains the record of every receipt and issuance of stock and updates latest balance

of the products. This is used for knowing the updated position of the stocks in the company stores. The updating of this is done with the help of stock receipt note and bill note.

Supplier  In this , company records all the information regarding the suppliers.

Difficulties in the Existing System  Due to manual procedure, existing system does not work according to specifications. The slow processing due to manual procedure leads to

inefficient and delayed managerial decisions and inconsistency of the system.  If the current system some entries are done at more than one place, which leads to wastage of manpower, time and cost.

Difficulties in the Existing System contd…  If any updating has to be done in the present system, the changes have to be done at so many places. Entries have to be done in a number of s, which makes the procedures very cumbersome.

Difficulties in the Existing System contd…  In Existing system, there is no way to restrict unauthorized access to the date except putting the

files under lock and key.  It is very difficult to get up to date information in the existing system. If any information is required for any specific purposes, all these sorting has to be done manually and data is re-entered at some other places in the stored order.

Objectives of the Proposed System  After thoroughly analyzing the existing system,

following objectives of the proposed system have been set: Controlling redundancy in storing the same data multiple items.  Smooth flow of data without many hurdles.  Adequate validation checks for data accuracy.  Facility to update the data from time to time.  Prompt and specific retrieval of data 

Objectives contd… Flexibility in the system according to changing environment.  Adequate security of data.  Application must be most informative to s. 

Objectives contd…  In order to overcome difficulties faced in present system a new system is proposed. The new system involves the complete computerization of

inventory maintenance of the concern. The computerization comprises of development of software, which maintains and updates the complete database of inventory. Software is being developed in Turbo C++ Version 3.0 by Borland International, Inc.

BASIC LAYOUT OF THE PROJECT

MODULES USED IN INVENTORY MANAGEMENT SOFTWARE:  List of applications/Main Menu:

This is the main screen from which the can select the application which he wants to use. If the presses 1 then INVENTORY MANEGEMNT SOFTWARE will be opened and if the presses 2 then he will exit from the program. The screenshot of this is in the next slide.

 When the presses 1 then the following screen will

be opened.

DESCRIPTION OF MODULES 1. ITEMS: The screen of items menu is shown below and it contains the further options:

1.1 ADD: By using Add we can add the information of various items like item code, name of the item, rate, quantity and Re-ordering level (ROL) etc. The screenshot of item description is shown below:

 In item description first we add the item code, name of the item, rate, quantity and re-ordering level. E.g. (shown on next slide): Here item code is 110 Name of the item is noodles Rate is Rs. 45 Quantity in store is 200 Re-ordering level is 20

1.2 MODIFY:

We can also modify the items by pressing 2 in the ITEMS menu. We can modify the rate of the item, Re-ordering level, quantity, name of the item. 1.3 DELETE: If we want to delete any record of the item from the inventory, we can do it by pressing 3 in the ITEMS menu. After pressing 3 following screen will appear and it will ask for the item code whose record is to be deleted:

1.4 INQUIRE:

Inquire is used to see all the records of various items which are left in the inventory. This can be seen by pressing 4 in the ITEMS menu. Following screens will appear after pressing 4 key which are shown in the next four slides.

2. SUPPLIERS:

Inventory Management Software also includes the list of suppliers with their details like name of the supplier, city, address, products they sell and telephone numbers. We can also modify and delete the suppliers in this software. The list of suppliers can be seen via two options either by name of the supplier or by the name of the product. The screenshot is given in the next slide.

2.1 ADD: After pressing 1 key in the SUPPLIERS

screen, the following screen appears:

 In this we can add the information of various supplier’s

with their names, city, address, telephone number and the product they sell as seen in the previous slide.  After adding this information it will ask whether we want to add more supplier’s name or no. Press ‘y’ for yes and ‘n’ for no and then press enter key.

2.2 MODIFY: We can also modify the supplier’s data by pressing key 2 in the suppliers menu and the following screen will appear and it will ask for the name of the supplier whose data is to be modified. The screenshot is shown in the next slide.

 After entering the name of the supplier following

screen will appear asking for city, address, telephone number and product information. At any time we can press the Esc key to exit to the supplier’s menu.

2.3 LIST: This is used to see the list of suppliers

which are already added in the system. List of suppliers further can be seen by two options:

(i) All: If we press key 1 then the system will show the entire supplier’s list as seen in the next slides.

(ii). By Product :If we select the By Product option

then it will ask for the name of the product whose supplier is to be searched.

2.4 DELETE:

If we want to delete any record of the supplier from the inventory, we can do it by pressing key 4 in the SUPPLIERS menu. After pressing key 4 following screen will appear and it will ask for the name of the supplier whose record is to be deleted:

3. Invoice: An invoice or bill is a commercial document issued by a seller to a buyer, indicating the products, quantities and agreed prices for products or services with which the seller has already provided the buyer. An invoice indicates that payment is due from the buyer to the seller, according to the payment .  A typical invoice contains:  A Bill No.  Date & Time  Customer name and address  Description of the product  Unit price of the product and quantity.

 In this software when we press key 3 in the main menu

then following screen will appear asking for the details of customer and the no. of items customer bought.

After adding the required detail press the enter key to generate the invoice as follows:

4. Reports: Inventory management software also includes the option of report in which we can get the details of all items (item code and name of the item) which are their in the inventory with their rate and the name of their supplier’s. When we press key 4 in the main menu then following screen will appear.

Applications of Inventory Management  The proposed system with its efficiencies in reducing

processing speeds, better quality services and superior decisions will be worth implementing for future applications. This system will be used to handle a lot of works which in turn will save Energy; Time & Provide better services to the customers. This software can be easily used by them as it aims at providing them with a record of all the items and suppliers and also helps them in feeding relevant information about them which can be recalled whenever required. It also generates relevant reports and invoices, which may be required by them

Various applications of Inventory Management System are:  It is used in warehousing.  Inventories are a component of the firm’s working capital and, as such, represent a current asset.  Another purpose of holding inventories is to allow the firm to separate the processes of purchasing, manufacturing and marketing of its primary products.  Inventories are used to hold the stock, raw materials, stores and spares etc.