Inventory Voucher Types 1r6v4k

Inventory Voucher Types

There are 18 different pre-defined Voucher types in Tally.ERP 9. Voucher type pertains to both ing and Inventory. These are used for recording various transactions according to the needs. Examples include Cash Payment Vouchers and Bank Payment vouchers where the relevant predefined voucher is Payment Voucher. You may have two or more sets of Sales Vouchers for different kinds of sales transactions e.g. Credit Sales, Cash Sales, etc. If a voucher type is created, you can:

•

Have the different Voucher numbering methods.

•

Give own prefix and suffix details for the voucher numbering.

•

Use the Effective Dates for the vouchers.

•

By default make some vouchers optional if required.

•

Decide to have the Common Narration or Narration for each entry

•

Automate the printing immediately after saving the vouchers.

•

Get separate reports for each type of voucher.

Creating an Inventory Voucher Type

Tally.ERP 9 is pre-programmed with a variety of inventory vouchers, each designed to perform a different job. You can alter these vouchers to suit your company, and also create new ones. Pre- defined voucher types: There are 18 pre-defined Voucher types in Tally.ERP 9. Voucher type pertains to both ing and Inventory. These are used for recording various transactions according to the needs. Examples include Cash Payment Vouchers and Bank Payment vouchers where the relevant predefined voucher is Payment Voucher. You may have two or more sets of Sales Vouchers for different kinds of sales transactions e.g. Credit Sales, Cash Sales, etc. To create a voucher type, Go to Gateway of Tally > Inventory info > Voucher types > Create

Display/Alter a predefined voucher type Selecting these options brings up a List of Voucher Types, from which you can select the one you want to view or work on. Apart from the heading, the Voucher Type Display/Alter screens are identical to the Creation screen. To alter a voucher type, From Gateway of Tally > Inventory info > Voucher types > Alter

Even if you do not need extra voucher types, you would normally alter the predefined voucher types to customize them according to your needs, e.g., to control their numbers.

Creating a Manufacturing Journal Voucher Type

In Manufacturing/Assembling organisations, there are number of components that go into the manufacturing/ assembling of finished Goods. Once, the Bill of materials is created, you can use Manufacturing Journal and specify the quantity of finished goods that are to be manufactured.

To create a Manufacturing Journal Voucher Type, Go to Gateway of Tally > Inventory Info > Voucher Types > Create

Name Enter the name of the Voucher for ex: Manufacturing Journal Type of Voucher Select Stock Journal from the List of Voucher Types

Method of Voucher Numbering You can select the method of voucher numbering as required. Use Advance Configuration Enable the options as required. For more details refer Creating a Voucher Type with Advanced Configuration Use a Manufacturing Journal Set this option to Yes. Once this option is set to Yes, you will be able to record Manufacturing Journal. You can also alter the existing Stock Journal Voucher type and set Use as a Manufacturing Journal to Yes. Go to Gateway of Tally > Inventory Info > Voucher type > Alter > Stock Journal Not e : On ce th e S to ck Jo ur na l is alte red to en abl e t he opt io n Us e a s a M an ufa ct ur i n g Jou rn a l , a ll sto ck jo ur na l vou ch er s w ill be trea ted as Ma nu fa c tu r in g jo ur na ls .

Inventory Voucher Class

Inventory Voucher Classes are used to automate Inventory Allocations in transactions. It is a table for predefining the entries to make Invoice entry a simple task. This is particularly useful in Stock Journals where the transfer of materials from one godown to another and vice versa has to be updated without updating the books of s.

Creating Stock Journal Voucher Class

Stock Journal classes allow you to handle transfers from one location (Godown) to another, for companies having Multi-Location Inventory and at least two location/Godowns. Once the class is selected, you will need to specify the Destination and provide the list of items to be transferred. Through this class all items/batches thus selected will be exactly mirrored to the destination, including Batch Number, Rate and Value. The can either alter the existing Stock Journal or create a new voucher type based on the requirements. Go to s Info > Voucher Types > alter > Stock Journal Enter a name in the field Name of Class. (Eg: Transfer)

Class: The Transfer screen is displayed. To create a class for inter-godown transfer, set the option Use Class for Inter-Godown Transfer to Yes.

ing Vouchers

ing Vouchers are used to record all s related transactions in Tally.ERP 9. You can selectively set the configuration for entry to allow only those features, which you require while entering vouchers. Go to Gateway of Tally > F12: Configure > Voucher Entry

For more information refer F12: Configurations for voucher entry.

Predefined Vouchers in Tally.ERP 9

Tally comprises of the following predefined Vouchers, to suit different business requirements for recording various transactions. Tally also allows you to create -defined Vouchers (Voucher Types) as per your requirements.

•

Contra Voucher

•

Payment Voucher

•

Receipt Voucher

•

Journal voucher

•

Sales Voucher / Invoice

•

Debit Note Voucher

•

Credit Note Voucher

•

Purchase Voucher / Invoice

Voucher Entry

The Voucher Entry screen is divided into three parts:

•

The Main Voucher Entry

•

Button Bar

•

Calculator

Voucher Entry Screen components

Main Voucher Entry Area The Main Voucher Entry Area is where you enter all your transactions. This area has fields for Date, Ledger Name and Amount as well as additional pop-up screens that are dependent on your voucher configuration and the nature of transaction you make. Button Bar The Button Bar area displays buttons that provide quick links to various functions and features of Tally.ERP 9. Buttons that are relevant to the current task are enabled and the other buttons are disabled. Calculator Area The Calculator area provides a working space where you can enter any number of mathematical formulae for complex calculations. Switching between Screen Areas The Main Voucher Entry Area is the active area by default on the Voucher Creation screen. Press Ctrl+N to navigate to the Calculator Area and press Ctrl+Mto toggle back to Main Voucher Entry Area. A green bar highlights the active area of the screen. Not e: Pre ss A lt +C to u se ca lc u la to r wh en at a mo un t fi eld.

Special Keys for Voucher Narration Field ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Checking the accuracy of the vouchers To check the accuracy of the vouchers that you have entered: Go to Gateway of Tally > Display > Day Book 1.

Select F2: Period from Button Bar and enter the period for which you want to view Vouchers. Not e: It def au lts to th e cur ren t dat e on ly but yo u ma y di spla y a ll the tra ns act io ns f or a part ic ul ar perio d.

Select F1: Detailed You can check the vouchers for correctness. To correct a mistake, position the cursor on the item where you have found the error and press Enter. Tally.ERP 9 displays the voucher details for alteration. The alteration facility is subject to security and access rights. All alterations are available for audit.

Contra Entry

As per the ing Principles, a Contra entry is a transaction involving transfer of cash between one Cash A/c to another or one Cash A/c to another Bank A/ci.e., is a transaction indicating transfer of funds from:

•

Cash to Cash

•

Cash to Bank

•

Bank to Cash

•

Bank to Bank

To view the Contra Voucher Entry Screen: Go to Gateway of Tally > ing Vouchers

•

Select F4: Contra from the Button Bar or press F4

Creating Contra Entry in Single Entry Mode

The Contra Voucher can be recorded using Single entry mode or Double Entry mode. To toggle between Single Entry and Double Entry mode, we need to change the setting Use Single Entry mode for Pymt/Rt/Contra to Yes/No in F12: Configure.

Refer to F12: Configuration in Tally.ERP 9 for more details. To view Contra Voucher creation screen in Single Entry mode: Go to Gateway of Tally > ing Vouchers > Select F4: Contra For example, to transfer funds from Cash to Bank : 1.

Debit the Bank

2.

Credit the Cash

The entry will be displayed as shown.

In the Bank Allocation screen, s can select the mode of transaction from the List of Transaction Type as shown:

By default, Cheque/DD will be selected. When Cash is selected as a Transaction Type, can specify the cash denominations for the transaction in the voucher entry screen, if the option Show Cash Denomination Details set to Yes in F12: Configuration (By default, this option is enabled)

During Bank Allocation, a new screen – Cash Denominations will appear for Cash Transaction Type.

The cash denominations entered here will be captured in the Cash Denomination details while printing a Cash Deposit Slip for this transaction. The Difference field will give the difference between the total and the sum of amounts specified for the Denominations.

Advantages of Single Entry Mode:

•

Faster data entry.

•

When there is a Single Debit and Multiple Credits in the entry.

Creating Contra Entry in Double Entry Mode

The Contra voucher can be recorded using Double Entry mode where we have the option to select multiple Debits and multiple Credits. To select multiple Debit and Credit ledgers in the Double entry mode, set Use Single Entry Mode for Payment/Receipt/Contra to No in F12: Configure.

Refer to F12: Configuration in Tally.ERP 9 for more details. Entering in Double Entry Mode Go to Gateway of Tally > ing Vouchers

1.

Select F4: Contra from the Button Bar or press F4.

If you record the same entry (ed in single entry mode) in Double Entry Mode, it will be displayed as shown:

Similar to the Contra entry in Single Entry Mode, In the Bank Allocation screen, s can select the mode of transaction from the List of Transaction Type as shown:

By default, Cheque/DD will be selected. When Cash is selected as the Transaction Type, a new screen – Cash Denominations

The cash denominations entered here will be captured in the Cash Denomination details while printing a Cash Deposit Slip for this transaction. The Difference field will give the difference between the total and and the sum of amounts specified for the Denominations.

Not e: 1 . I f yo u requ ire C r/ Dr in stead o f T o/B y, as expl ain ed in the Co nfigu r at io n se cti on , acti va te th e o pti on Use Cr /D r i nst ea d o f To /B y du ri n g en tr y i n F1 2: C on fi gu r e . 2 . If th e c as h is tran sf erred t o m or e th an o ne ba nk, th en f or eac h ban k a s epar at e C as h D en omi na ti on s sc ree n wi ll appea r.

Use Payment / Receipt Voucher as Contra The Contra Voucher is used to indicate transfer of funds from

•

Bank to Cash

•

Bank to Bank

•

Cash to Bank .

•

Cash to Cash .

When you are ing a Payment voucher, you do not get the Cash and Bank Ledgers for selection in the list of Ledger s on the Debit side and when you are ing a Receipt voucher, you do not get the Cash and Bank Ledgers for selection on the credit side. However, for s who wish to use the Payment and Receipt vouchers for this nature of transaction, Tally.ERP 9 has the flexibility of defining Payment and Receipt behaviour as per Contra voucher. Go to Gateway of Tally > ing Vouchers 1.

Select F5: Payment from the Button Bar or press F5.

2.

Set the option Use Payment as Contra to Yes in F12: Configuration screen.

3.

Click Accept to save.

Refer to F12: Configuration in Tally.ERP 9 for more details. If the option Use Payment as Contra is set to Yes in the F12: Configure screen, the cash and bank s will be displayed for selection.

If the option Use Payment as Contra is set to No in the F12: Configure screen, the cash and bank s will not be displayed.

Payment Entry Payment voucher is used to all the payments made by the company by way of Cash/Bank. . Payment voucher can be ed using Single Entry or Double Entry mode by configuring the setting Use Single Entry mode for Pymt/Rt/Contra in F12 configuration.

Creating a Payment Entry Payment Voucher is used to record all bank and cash payments, For example: company settles a creditor's bill by cheque. To view the Payment Voucher entry screen: Go to Gateway of Tally > ing Vouchers

•

Select F5: Payment from the Button Bar or press F5.

Payment voucher can be ed using Single Entry or Double Entry mode by configuring the setting Use Single Entry mode for Pymt/Rt/Contra inF12 configuration. For example: the company settles expenses of Conveyance, Staff Welfare, Postage and Stationery through Cash in one voucher. This entry can be ed in single entry mode where you will be crediting the Cash Ledger only once and the entry appears as shown below.

Not e : S im il arl y th e tran sa cti on s ca n be re co rded in si ngl e e ntr y m ode e ve n in R eceip t a nd Co nt ra vo uc he rs .

Payment entry in Voucher entry mode: When you have multiple Debits and Credits in an entry, Double Entry mode is the suggested way of ing the entry.

Creating a Payment Entry with Narration for each Entry If you want the narration details for every ledger you debit or credit (Single narration), you can configure Tally.ERP's Narration details accordingly.

To activate the option Narration for each entry, Go to Gateway of Tally > s Information > Voucher Types > Alter 1.

Select the required Voucher Type.

2.

Enable the option Narrations for each Entry and accept the details.

3.

Return to ing Vouchers in Gateway of Tally and select the voucher type and the entry.

Narration for each entry option is available for all ing Voucher Types. Given below is an example of a Payment transaction with narrations for each entry enabled:

The above entry consists of both common narration and narrations for each entry. In case of multiple debit/credit entries, you can give single line narration separately for every ledger selected.

Special Keys for Voucher Narration Field

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Warn on Negative Cash Balance

You can configure Tally.ERP 9 to prompt you with a warning when the Cash ledger reaches a negative balance. To activate Warning on Negative Cash Balance, Go to Gateway of Tally > ing Vouchers

•

Set the option Warn on Negative Cash Balance to Yes in F12: Configure screen.

•

Accept the screen to save.

For Example: Let us assume there is a cash balance of Rs.25000 and you need to make a payment of Rs.26000 towards Advertising expenses. This results in a negative cash balance. The Payment entry is displayed as shown:

Tally.ERP 9 prompts you with a negative cash warning message and the credit cash balance in RED Colour. This will help you to decide whether to proceed with the entry or not.

Pre-Allocate Bills for Payment/Receipt

By enabling this option in F12: Configure, you can pre-allocate the bills before specifying the Ledger amount. This Configuration enables the to select the bills first before the total amount can be updated in the amount field. For Example: The company pays against the Purchase bills. Here set the option Pre-Allocate Bills for Payment/Receipt as Yes. Now while making the entry immediately after selecting the party the Bill-wise details screen for the party appears.

Here on selecting Agst Ref the List of Pending Bills for the party are displayed. Note : Fo r the P en di ng Bi ll s table t o be displ ayed the F 12 o pti on Sh ow Ta bl e of B il l Det ai ls for Se le ct io n sh ou ld be se t t o Yes . I f it is set to No t hen the li st of pe ndin g bill s a re no t displ ayed

After selecting the Bills press Enter to obtain the voucher entry screen

In the above screen it can be seen that the Bill-wise details are also appearing in the voucher entry screen.

• •

To obtain this Billwise details, the F12:Configure option Show Bill-wise Details should be set to Yes. To obtain the Credit period, the F12:Configure option Expand into multiple lines should be set to Yes.

Receipt Entry Any money received from debtors against sales Invoices or on and for all transactions where money is received are ed or entered into Tally.ERP 9 using the Receipt Voucher.

Creating a Receipt Entry

Any money received from debtors against sales Invoices or on and for all transactions where money is received are ed or entered into Tally.ERP 9 using the Receipt Voucher. To view the Receipt Voucher screen: Go to Gateway of Tally > ing Vouchers

•

Select F6: Receipt from the button bar or press F6.

For example, if your company receives money from a customer for an earlier transaction say sales, and the same is ed through a Receipt Voucher:

•

Credit the customer and debit the Cash , if you receive cash or

•

Debit the Bank where you need to deposit the money, if you receive Cheques.

The entry in double-entry mode is displayed as shown:

Not e: Si mi la r to Pa ym en t a nd Co nt ra v ou ch er s, th e Rec eipt vo uc he r c an be mad e u si ng Si ng le entr y m od e o r Vo uc he r m od e.

Special Keys for Voucher Narration Field

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Printing Receipt Voucher as Formal Receipt

Suppose the company receives a payment from a customer against a particular invoice and a Formal Receipt has to be issued acknowledging receipt of the same. To activate this facility: Go to Gateway of Tally > s Info > Voucher Types > Alter 1.

Select the Voucher Type Receipt.

2.

Set the option Print Formal Receipt after saving to Yes.

3.

Click Accept to save.

The printed Formal Receipt is shown as below after making the Receipt Entry:

Not e: An additi on al field Na me o n R ec ei p t appea rs in th e Re ce ipt Vou ch er sc ree n. Th e rece ipt wil l be pri nted eit her w ith t he L edger Na me or t he na me gi ve n in th e Nam e o n R ece ipt field .

To print the Receipt voucher, Go to Gateway of Tally > s Info > Voucher Types > Alter 1.

Select the Voucher Type Receipt.

2.

Set the option Print after saving voucher to Yes.

3.

Enter a receipt voucher and Tally.ERP 9 prompts to print the Formal Receipt (to be issued) and then the Receipt Voucher (for the company's records).

4.

In F12:

The Receipt voucher for the same information is printed as shown:

Not e: Th e inf or ma ti on requ ired ca n be c on fi gur ed und er F1 2: C on fi gu r e a fter gi vi ng the Pr in t C om ma nd .

Purchase Entry

Purchase voucher is used to record the Purchase transactions of the company. The entry can be ed using the Voucher mode or the Invoice mode where the calculations can be automated and the can experience the ease of feeding the transactions into the system.

Creating a Purchase Entry

When a company buys goods on credit or cash, Purchase voucher is used to record all the Purchase transactions of the company. To a Purchase Voucher: Go to Gateway of Tally > ing Vouchers

•

Click on F9:Purchase on the Button Bar or press F9.

For example, if you are purchasing goods from Supplier A for a value of Rs. 10000/a) Debit Purchase b) Credit Party

To a Purchase entry in the Invoice mode, you need to enable the option Allow Invoicing option in F11:Features (F1: ing or F2:Inventory Features). Invoice mode is of two types, namely

•

An Invoice

•

An Item Invoice

Invoice: You will be directly selecting/debiting the Ledger in case you are ing an Invoice. This is useful especially when a Service Bill is entered and does not include Inventory. a purchase Invoice for Service availed from XYZ Couriers.

Item Invoice: You will be first selecting the Inventory and then allocating the same to the relevant Ledger . This is useful to record all the Inventory movements in books of . a Purchase Invoice against purchase of Item A – 100 Nos. @ Rs. 10/= per quantity from LMN & Company.

Configuring a Invoice Before creating the Purchase Invoice, you can set your Invoice Configurations from F12 configure:

Go to Gateway of Tally > ing Vouchers > F9: Purchases (As Invoice)

•

Select F12 Configure.

•

Set the options, as required.

Purchase Invoice Configuration

1. 2.

Accept Supplementary Details: Set this option to Yes to specify the Despatch Details. If this option is set to No, Print Default Name and Address of Party will be enabled for configuring. Here it captures the default name and address present in the ledger. Allow separate Buyer and Consignee names: Customers who are into consignment business and would like to have the Consignee details on the Invoice, have to set this option to Yes.

3.

Use Common Ledger A/c for Item Allocation: If you would like to allocate all the Items to a single Purchase Ledger in the Invoice, you need to set this option to Yes for faster data entry.

4.

Allow Expenses/Fixed Assets for ing Allocation: If you want to use Expense or Fixed Assets ledgers while recording a Purchase entry, set this option to Yes.

5.

Use Defaults for Bill Allocations: Setting this option to Yes will allocate the Bill Numbers automatically as defined in voucher type master in ascending order.

6.

Use Additional Description(s) for Item Name: If you would like to specify any additional description for item during entry, this option has to be enabled.

7.

Use Additional Description(s) for Ledger Name: If you would like to specify any additional description for ledger during entry, this option has to be enabled.

8.

Consolidate Stock Items with same rates: If you would like to consolidate the stock items having same rates in Invoice, set this option to Yes.

9.

Show Compound Unit of Item based on Rate: By enabling this option, you will be allowed to show the compound unit of item based on the unit provided in the Rate Per column. For more details, click here.

10. Show Full Details of Compound Unit: Enabling this option will display full details of compound unit in the Quantity field. For more details, click here.

11. Confirm each Cheque before Print: When you set this option to Yes, a conformation screen will appear for every cheque used for the transaction before it is printed.

12. Use Defaults for Bank Allocation: Setting this option to Yes, the Bank Allocations will have default allocations in which, the Transaction type is Cheque, Voucher date as Instrument Date. the Cheque Range and Cheque Number will be Blank if it is not defined.

13. Use Auto Cheque Numbering: To fetch cheque numbers automatically to the Bank Allocation, set this option to Yes. The first Cheque Range defined for the Bank ledger will be taken as default.

14. Allow Selection of Cheque Ranges: Setting this option to Yes, allows you to select any cheque range defined for a bank. 15. Show Remarks in Bank Allocation Details: A new field - Remarks, will appear in the Bank Allocation screen where you can enter your remarks, when this option is set to Yes.

16. Importer’s Options: This is useful for import transactions. 17. Show turnover achieved with Customer: This option will help to view the turnover details during entry. 18. Allow modification of ALL fields during entry: Default order/delivery note entries appearing in the Invoice can be changed during Invoice entry. Set this option to Yes to permit modification of all fields. 19. Warn on Negative Stock Balance: Tally.ERP 9 will display a warning message Negative Stock with quantity details. You can then check which item is having negative stock balance. 20. Honor Expiry Dates usage for Batches: You can restrict or allow the usage of Expired stocks for selection during entry by configuring this option. 21. Show batches with Zero Quantity: On setting this to Yes the batches with zero quantity will be available for selection during entry. 22. Calculate Tax on current Sub-Total: This option should be enabled if the tax needs to be calculated after considering the additional Expenses. For more details on Purchase Voucher mode configurations refer Voucher Entry Configuration Special Keys on the Button Bar: When you are ing an Item Invoice in Invoice mode, the following options will be available in the Button Bar. Alt+I – Acct Invoice – You can toggle between Item Invoice and Invoice, by clicking on this option on the Button Bar or pressing Alt+I or vice-versa. Ctrl+V – As Voucher – You can toggle between Invoice mode and Voucher mode, by clicking on this option on the Button Bar or pressing Ctrl+V or vice-versa.

Special Keys for Voucher Narration Field

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Creating Purchase Entry for Expenses/Fixed Assets

In the normal scenario when a Purchase voucher is entered, only the Ledgers created under Purchase s are displayed for selection. In certain cases if the would like to the Expenses incurred or Fixed Assets purchase through a Purchase voucher which are normally entered using Journal voucher, the same is possible by enabling the option Allow Expenses/Fixed Assets in Purchase Vouchers in F12: Configure ( Voucher Entry Configuration) in voucher mode.

For Example: a purchase entry towards purchase of Computers from Supplier A. 1) Debit Computer (Grouped under Fixed Assets). 2) Credit Supplier A .

Not e : 1 . On e nab lin g A ll ow Ex pe nse s / Fi xe d As sets i n Pu rc ha se vo uc he rs i n In vo ic e m od e the Fi xe d As set an d E xp en se ledger s app ear f or Ac co un ti ng A ll oc ati on fo r item s. 2 . Th e C ur re nt As set ledge rs appe ar by def au lt. In vo uc he r mo de th e Cu rre nt As set ledg ers appe ar afte r the Dr a nd Cr fr om t he 3rd li ne. I n in vo ic e m od e t he sa me appe ars as add itio na l ledg ers.

Sales Entry

Sales Voucher is used to record the Sales transactions of the company. You can an entry using the Voucher mode or the Invoice mode where the calculations can be automated and the transactions can be fed into the system easily.

Creating a Sales Entry

When a company sells goods on credit or cash, Sales voucher is used to record all the Sales transactions of the company. To a Sales Voucher: Go to Gateway of Tally > ing Vouchers

•

Click on F8:Sales on the Button Bar or press F8.

For example, if you are selling goods to Debtor A for a value of Rs. 10000/a) Debit Customer’s b) Credit Sales

Creating a Sales Invoice

When a sales transaction is made, a document detailing the transaction (item name, tax, etc) has to be given to the buyer or debtor as proof of purchase by him. This document is called Invoice or Bill or Cash Memo. Tally.ERP 9 provides the option of creating Invoices. Invoice mode is of two types. It may be:

•

An Invoice

•

An Item Invoice

Invoice: Sales Invoice is generally used by professionals such as doctors and consultants who require to issue an invoice for certain services provided such as consultancy charges, professional fees, etc. Trading and manufacturing organizations also use the Invoice for invoicing service charges. On the Sales entry screen, click on Acct Invoice button, which is displayed on the Button Bar on the right-hand side of the screen to display the Sales Invoice screen as shown. a Sales Invoice for Service provided to Debtor B:

Tally.ERP's Invoice mode displays the list of ledger s, which can be invoiced as required. This is unlike Item Invoice where Tally.ERP 9 displays the list of stock items.

Item Invoice: Invoicing is generally used for sale of stock where the details of the items sold are listed. Selecting the Item Invoice allows you to select the stock items that need to be invoiced. Trading and manufacturing organizations commonly use this format. On the Sales invoice screen, click on the button Item Invoice, which is displayed on the Button Bar on the right side of the screen and the Sales Item Invoice appears as shown below: a Sales Invoice against sale of Item A – 50 Nos. @ Rs. 15/= per quantity to Debtor C:

Tally.ERP's Item Invoice mode displays the list of stock items, which can be invoiced as required. Special Keys for Voucher Narration Field

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Configuring a Invoice

Before creating the Invoice, you can set your Invoice Configurations from F12 configure: Go to Gateway of Tally > ing Vouchers > F8: Sales/F9: Purchases (As Invoice)

•

•

Select F12 Configure.

Set the above options, as required.

Sales Invoice Configuration 1.

Accept Supplementary Details: Set this option to Yes to specify the Despatch Details. If this option is set to No, Print Default Name and Address of Party will be enabled for configuring.

2.

Allow separate Buyer and Consignee names: Customers who are into consignment business and would like to have the Consignee details on the Invoice, have to set this option to Yes.

3.

Use Common Ledger A/c for Item Allocation: If you would like to allocate all the Items to a single Sales Ledger in the Invoice, you need to set this option to Yes for faster data entry.

4.

Allow Income s in Sales Voucher: Set this option to Yes if you would like to select Income Ledgers for ing allocation and also as additional ledger.

5.

Use Defaults for Bill Allocations: Setting this option to Yes will allocate Bill Numbers automatically as defined in voucher type master in ascending order.

6.

Voucher No. as Bill Ref. No. for Bill Allocations: the Voucher Number will be taken as the bill reference number during Bill Allocations, when this option is set to Yes.

7.

Use Additional Description(s) for Item Name: If you would like to specify any additional description during entry, this option has to be enabled.

8.

Use Additional Description(s) for Ledger Name: If you would like to specify any additional description for ledger during entry, this option has to be enabled.

9.

Consolidate Stock Items with same rates: If you would like to consolidate the stock items having same rates in Invoice/Challans, set this option to Yes.

10. Show Compound Unit of Item based on Rate: By enabling this option, you will be allowed to show the compound unit of item based on the unit provided in the Rate Per column. For more details, click here. 11. Show Full Details of Compound Unit: Enabling this option will display full details of compound unit in the Quantity field. For more details, clickhere. 12. Confirm each Cheque before Print: When you set this option to Yes, a conformation screen will appear for every cheque used for the transaction before it is printed. 13. Use Defaults for Bank Allocation: Setting this option to Yes, the Bank Allocations will have default allocations in which, the Transaction type is Cheque, Voucher date as Instrument Date. the Cheque Range and Cheque Number will be Blank. 14. Show Remarks in Bank Allocation Details: A new field - Remarks, will appear in the Bank Allocation screen where you can enter your remarks, when this option is set to Yes. 15. Exporters Options: This is useful for exporting and importing transactions. 16. Show turnover achieved with Customer: This option will help you see the turnover details during entry. 17. Allow modification of ALL fields during entry: Default order/delivery note entries appearing in the Invoice can be changed during Invoice entry. Set this option to Yes to permit modification of all fields. 18. Warn on Negative Stock Balance: Tally.ERP 9 will display a warning message Negative Stock with quantity details. You can then check which item is having negative stock balance. 19. Honor Expiry Dates usage for Batches: You can restrict or allow the usage of Expired stocks for selection during entry by configuring this option. 20. Show batches with Zero Quantity: On setting this to Yes the batches with zero quantity will be available for selection during entry. 21. Calculate Tax on current Sub-Total: This option should be enabled if the tax needs to be calculated after considering additional Income/Expenses.

Printing a Sales Invoice

To print any Invoice/voucher, press ALT+P or click on the button Print. You can configure the voucher type to print automatically after saving the voucher for which, the option Print after saving Voucher must be set to Yes.

Not e: Yo u c an c on fig ure th e pr int ing o ptio ns , by se lect ing th e app ro pri ate butt on s. Y ou can gi ve add iti on al i nf or ma tio n, c ha nge titl es, pri nt additi on al pages, a nd ch ang e pr int er setti ngs.

Buttons specific to sales invoice printing options

Button

Shortcut Keys

Behavior

L

Alt+L

To select the language in which the Invoice is to be printed.

I

Alt+I

To preview the Invoice

T

Alt+T

To change the Report Titles

G

Alt+G

To select the Page range for printing

R

Alt+R

To change the method of printing

F

Alt+F

To change the print format/mode

C

Alt+C

To increase/change the number of copies to print

S

Alt+S

To change/select the Printer

The buttons Pre-Printed and Quick Format toggle between Plain Paper and Neat Format respectively. These are print specifications that you set. Pre-printed is for pre-printed stationery. Quick Format does not give fonts or other niceties but is ideal for fast printing. The Invoice Printing Configuration appears as shown.

Set the print options as desired. You can configure the invoice as per your requirement. The options depend on the various F11: Features and F12: Configureparameters, that have been set for your company and for the voucher either by you or by the . The printed Sales Invoice will appear as shown:

Show Allow Income s in Sales Vouchers

Generally, all the Sales made by the Company are recorded using Sales Voucher. In certain cases, the would like to record the Income ledgers also in the Sales Voucher, the same is possible by enabling the option Allow Income s in Sales Vouchers in F12 configuration in voucher mode.

For Example: a sales entry towards Professional Income from Customer A. 1.

Debit Customer A

2.

Credit Professional Income grouped under Indirect Income

Not e : 1 . On e nab lin g A ll ow In co me Ac co un ts in Sa le s Vo uc he rs th e In co me ledger w ill be avai lab le fo r sele ctio n i n vo uc he r m od e f or cr edit in th e seco nd l ine . 2 . In i nv oi ce mo de the i nc om e ledger w ill be avai lab le fo r Ac co un ti ng al lo cat io n a nd als o as add iti on al ledg er.

Inventory Allocations & Other features in Purchase / Sales Vouchers

If the Purchase and Sales vouchers are to be considered in financial transactions along with Inventory details, you need to enable the option Inventory Values are affected in Ledger Master. The inventory details that you give in an ing voucher (like Sales and Purchase Voucher), affects stocks by immediately updating them, only if Tracking Numbers is not activated in F11: Features. The information that you need to give in the inventory allocation sub-screen depends on the features enabled for the company. A typical inventory allocation sub-screen appears as shown.

Name of Item Select item from the list of items or create a new item by pressing Alt+C Location If you have more than one location you must specify the location to which this item is related.

1.

Set Maintain Multiple Godowns to Yes in the F11: Inventory Features.

2.

Specify the Godown, Quantity, Rate and Amount for the item.

You can have different Godown locations. The default godown available is Main Location.

Quantity We have to specify the quantity of stock item which is purchased/sold. Enable the option Actual and Billed Quantities to Yes from F11:F2 Inventory features. The actual quantity updates stock and the billed quantity affects the s. Give the quantity either in the main unit or the alternate unit. You may even specify quantities in both units (i.e., with alternate units), for example 1 dozen = 12 Nos. Rate Enter the rate for the Stock Item. If you have entered Standard Rate for the item (Standard Cost and Standard Selling Price – see Item Master), the voucher will select the relevant standard rate for that date by default. You can modify it while entering the voucher.

Per Enter the unit of measure for the quantity of the item here. This can be the main unit or even the alternate unit. Amount The quantity multiplied by the rate per unit is the amount. End of List In all multiple allocations or selections, you have to select the option End of List or press Enter, at the first blank field. This would accept the multiple allocations and take you back to the parent screen. For example, Multiple Locations, Batches or Items. Batch Wise Details If you wish to maintain the Inventory in Batches, you need to set the option Maintain Batch-wise Details to Yes in F11:F2: Inventory Features. If required, you can also set the option Set Expiry Dates for Batches to Yes. Once you do this, you will see the option Maintain in Batches in the Stock Item Creation Screen. If you set this to Yes, you will find the following in the Item Allocation screen:

•

Track Date of Mfg

•

Use expiry dates

Batch Number Select a batch number from the list of existing batch numbers, or create a new number for a new batch. Mfg. Date Mfg Date appears only if it is activated. Enter the date of manufacture. This enables you to set the expiry date for the batch as a period from the date of manufacturing. For example, three months from the date of manufacture. Expiry Date This field appears, only if it is activated. Enter the date of expiry or a period from the date of manufacture.

F12 Configuration – Other Options

Honor Expiry Dates usage for Batches If you would like to select the Item having the Batch which is already expired, you have to set this option to No. If you have to restrict selection of expired batches this option is to be set to Yes.

Separate Discount column on Invoices To the Trade discounts, you can enable the option Separate Discount column on Invoices in F11:F2 Inventory features which will calculate the discounts automatically during Invoice entry.

Use Common Ledger A/c for Item Allocation When you start entering the voucher, Tally.ERP prompts you for the Sales Ledger to be allocated. Any number of stock items or ledgers can be selected one after another to enable faster data entry. To activate this:

1.

2.

Set Use Common Ledger A/c for Item Allocation to Yes in F12: Configure on the invoice entry screen.

Accept the screen to save the voucher.

If you have to allocate different Items to different Sales Ledgers, you have to set the above option to No. Calculate Tax on Current Sub-total To enable automatic calculations of taxes and duties on sub totals: 1.

Set Calculate Tax on Current Sub-total to Yes in F12: Configure (Sales Invoice Configuration) on the sales invoice screen

2.

Accept the screen to save.

a Sales entry as shown:

In the above scenario, the Duty is calculated after deducting Labour charges from the Item value.

Refer Batchwise details and Mfg. and expiry dates for more details on activating batch-wise details and Setting manufacturing date and Expiry dates.

Journal Entry

Journal Vouchers are used to adjust the debit and credit amounts without involving the cash or bank s. Hence, they are referred to as adjustment entries.

Creating a Journal Entry

Journal entries are usually used for finalization of s. To a Journal Voucher, Go to Gateway of Tally > ing Vouchers

•

Click on F7: Journal on the Button Bar or press F7.

For example, there may be entries made for interest accrued or interest due. If you have to receive Interest from a party, the same can be entered using Journal Voucher.

1.

Debit the Party

2.

Credit the Interest Receivable

The Journal entry is displayed as shown:

Special Keys for Voucher Narration Field:

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Allowing Cash s in Journals

Journals are adjustment entries, which do not involve Cash and Bank . However in exceptional cases where the would like to Journal entries involving Cash/Bank , Tally.ERP 9 has the flexibility of ing such entries by enabling the option under F12 configuration.

To enable Cash s in Journal voucher,

•

Set Allow Cash s in Journals to Yes in F12: Configure (Voucher Entry Configuration).

To a Journal voucher with Cash/Bank Ledger,

1.

Go to Gateway of Tally > ing Vouchers > Select F7: Journal

2.

Press the spacebar at the Debit or Credit field.

The Journal Voucher Screen with Cash/Bank Ledger selection will appear as shown :

Not e: Al l Ca sh ac co un ts and B an k ac co un ts are disp la yed i n the Li st of L edger Ac co un ts . Ac co rdi ngl y th e j ou rn al en try ha s t o be m ade.

Special Keys for Voucher Narration Field

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Debit Note Entry

Debit Note is a document issued to a party stating that you are debiting their in your Books of s for the stated reason or vise versa. It is commonly used in case of Purchase Returns, Escalation/De-escalation in price, any other expenses incurred by you on behalf of the party etc. Debit Note can be entered in voucher or Invoice mode. You need to enable the feature in F11: ing or Inventory features.

• •

To use it in Voucher mode you need to enable the feature in F11 :ing Features - Use Debit / Credit Notes. To make the entry in Invoice mode enable the option F11: ing Features - Use invoice mode for Debit Notes.

To go to Debit Note Entry Screen, Go to Gateway of Tally > ing Vouchers

•

Click on Ctrl+F9: Debit Note on the Button Bar or press Ctrl+F9.

You can toggle between voucher and Invoice mode by clicking Ctrl+V. an entry for the goods purchased returned to Supplier A:

Special Keys for Voucher Narration Field:

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Credit Note Entry

Credit Note is a document issued to a party stating that you are crediting their in your Books of s for the stated reason or vise versa. It is commonly used in case of Sales Returns, Escalation/De-escalation in price etc. A Credit Note can be entered in voucher or Invoice mode. You need to enable the feature in F11: ing or Inventory features.

• •

To use it in Voucher mode you need to enable the feature in F11 :ing Features - Use Debit / Credit Notes. To make the entry in Invoice mode enable the option F11: ing Features - Use invoice mode for Debit Notes.

To go to Credit Note Entry Screen: Go to Gateway of Tally > ing Vouchers

1.

Click on Ctrl+F8: Credit Note on the Button Bar or press Ctrl+F8.

You can toggle between voucher and Invoice mode by clicking Ctrl+V. an entry for goods sold returned from Customer A:

Special Keys for Voucher Narration Field:

•

•

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

•

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Inventory Vouchers

• •

Inventory Vouchers perform the function in the inventory system that ing vouchers do in the ing system. Inventory Vouchers are also means of entering transactions. ing vouchers will update only s, but Inventory vouchers will update both s and Inventory. Inventory vouchers record the receipt and issue of goods/stock (Movement of goods), the transfer of stock between locations and physical stock adjustments.

•

If you have not integrated s with inventory, inventory vouchers will not have any impact on the Balance Sheet stock figures. The stock balances will be maintained separately.

•

Set the option Integrate s and Inventory to Yes in F11: Features : F1: ing Features/Inventory Features.

• •

You can trace a transaction from the beginning i.e., goods transfer stage to the financial ing stage irrespective of integration status.

•

For example, the purchase of stock can be tracked from the purchase voucher through the receipt note, through invoice from the supplier and also through eventual payment.

Predefined Inventory Vouchers in Tally.ERP 9

Tally.ERP 9 comprises of the following predefined Vouchers, to suit different business requirements for recording various transactions. Tally also allows you to create -defined Vouchers (Voucher Types) as per your requirements.

•

Purchase order

•

Sales order

•

Job Work Out order

•

Job Work In order

•

Receipt note

•

Delivery note

•

Rejections Out

•

Rejections In

•

Material Out

•

Material In

•

Stock Journal

•

Manufacturing Journal

•

Physical Stock

Receipt Note Voucher (GRN)

This voucher type is used for recording goods received from the supplier. To enter the Receipt Note Voucher,

1. 2.

From F11: Inventory Features, Enable the option Use Tracking Numbers (Delivery / Receipt Notes).

3.

Press the button Alt+F9 or Select the button F9: Rt Note from the button bar.

Go to Gateway of Tally > Inventory Vouchers

Under F12: Configure (Receipt Note Configuration) set the option Accept Supplementary Details to Yes.

For more details on Receipt Note configurations refer Voucher Entry Configuration For example, consider the situation where a company receives Item A from a supplier B, if a Purchase Order exists for that Supplier B, select the Order Number from the List of Orders pop up menu to bring up the order particulars automatically.

Once you accept the Order details, the cursor will move to the column Name of Item. On pressing Enter, the Item Allocations screen is displayed. You can select existing Tracking number or create a new Tracking Number. Tracking number is the reference to have a link between transactions. For eg: if Tracking Number is selected in the Receipt Note, the details of the items are automatically displayed in the Purchase Invoice.

The Receipt Note after completion will appear as shown :

Party’s A/c Name Select the Party Ledger from the List of Ledger s from whom the goods have been received. Name of Item Once you select the Order Number from the List of Orders, the item name will be displayed automatically. Quantity, Rate and Amount Since the Order number is selected from the List of Orders, quantities, rate and amount will be displayed automatically.

For more details on F12 configurations refer Invoice/Order Entry Configuration

Rejections In Voucher (Sales Returns)

A Rejections In Voucher is used to record goods that are rejected and returned by the customer. To enter the Rejections In Voucher,

1. 2.

From F11: Inventory Features, Enable the option Use Rejection Inward / outward Notes.

3.

Press Ctrl+F6 or select the button F6: Rej. In from the Button Bar

Go to Gateway of Tally > Inventory Vouchers

For example, Customer A returns Item A delivered by the company.

Ledger Select the Party’s name from the List of Ledger s, from whom the goods have being returned. Customer’s Name and Address Once Party’s name is selected under Ledger , this column will be automatically populated with address, if provided in the Ledger Master creationscreen. Name of Item Select the Item from the List of Stock Items. Press Enter button on the Item, it will display the Item Allocations screen.

Under the List of Tracking Numbers, the details of Delivery note along with Tracking number will be displayed, select the same. Mention the quantities returned. Narration Give the narration, if required. Not e : In F1 2 co nf ig u r at io n , Sh ow B atc h Wi se Det ai ls and S ho w Godown – w ise Det ai ls wi ll sh ow the batc h an d g odo wn det ail s i n the v ou ch er entr y sc ree n, if set to Y es .

Delivery Note Voucher

The Delivery Note Voucher is used for recording goods delivered to a customer. To the Delivery Note voucher,

1. 2. 3.

From F11: Inventory Features, Enable the option Use Tracking Numbers (Delivery / Receipt Notes). Go to Gateway of Tally > Inventory Vouchers Press Alt+F8 or select the button F8: Dely Note from the button bar.

Under F12: Configure (Delivery Note Configuration) set Accept Supplementary Details to Yes.

For more details on Delivery Note configurations refer Voucher Entry Configuration For example, the company delivers goods to Customer A. If a Sales Order exists for that customer, selecting the appropriate Order Number from the List of Orders pop-up menu will automatically bring up the relevant particulars.

Once you accept the Order details, the cursor will move to Name of Item column. On pressing Enter, the ‘Item Allocations screen is displayed. You may select an existing Tracking number or create a new Tracking Number. Tracking number is the reference to have a link between transactions. For eg: if Tracking Number is selected in the Delivery Note, this will automatically display the details of the items in the Sales Invoice.

The Delivery Note Voucher after completion will appear as shown :

Party’s A/c Name Select the Party Ledger from the List of Ledger s to whom goods are delivered. Name of Item Once we select the Order Number from the List of Orders, the item name will be displayed automatically. Quantity, Rate and Amount Since the Order number is selected from the List of Orders, quantities, rate and amount will be displayed automatically.

Rejections Out Voucher (Purchase Returns)

The Rejections Out Voucher records goods that are rejected and returned to a supplier. To view Rejections Out Voucher:

1. 2. 3.

From F11: Inventory Features, Enable the option Use Rejection Inward / outward Notes. Go to Gateway of Tally > Inventory Vouchers Press Alt+F6 or Select the button F6: Rej. Out from the Button Bar

For example, the company returns Item A received from Supplier A.

Ledger Select the Party’s name from the List of Ledger s, to whom you are returning the goods. Supplier’s Name and Address Once Party’s name is selected under Ledger , this column will be filled up automatically with the address, if provided in the Ledger Master creation screen. Name of Item Select the Item from the List of Stock Items. Press Enter on the Item, it will display the Item Allocations screen.

Under the List of Tracking Numbers, the details of Receipt note along with Tracking number will be displayed, Select the same and mention the quantity rejected. Narration Give the narration, if required. Not e : In F 12 c on fig ur ati on , Sh ow Bat ch W ise D eta ils a nd Sh ow G od ow n – wis e Deta ils w ill s ho w th e batch a nd god ow n det ail s i n the vo uc he r e ntr y scr een , if set to Yes .

Material Out

The Material Out Voucher is used to record the material transfer out. In case of Job Work - Material Out voucher can be used by the Job Worker as well as Principal Company. Principal Company: Can use this Voucher to transfer the Raw Materials to the Job Worker. Job Worker: Can use this voucher to transfer the Finished goods to the Principal Company. This voucher can also be used for any other purpose other than Job Work. To the Material Out voucher,

•

From F11: Inventory Features, Enable the option Use Material In/Out Not e: Th is op tio n w ill a ut om at ica ll y be set to Y es in ca se All ow Job O rder Pro ce ss in g is en abled i n F1 1: Inv e nt or y F ea tu re s , as the M ate ri al I n/ Ou t is a sso ci ated w ith J ob Orde r P ro ce ssi ng.

•

Go to Gateway of Tally > Inventory Vouchers.

•

Press Ctrl+J or click on Ctrl+J: Material Out

Party's A/c Name Select the Supplier’s (Job Worker) / Customer's (Principal Company) name from the List of Ledger s. Use Alt + C to create a new . The Party Details screen is displayed.

Select the required Order No(s) / option from the List of Orders. Provide the other details as shown above and Save to return to Inventory Voucher Creation screen.

Destination Godown Select the required Godown from the List of Godowns. Not e: Se lect t he appro pri ate G od ow n ba sed on the t ype of J ob Orde r. I n ca se the Jo b W or ke r is is su ing t he fin is hed go od s t o the P ri nc ipa l Co mpan y , t he Des ti na ti on Godown sh ou ld be set t o NotA pp l i ca b l e . I n ca se the P ri nc ip a l Co mp an y is is su ing r aw m ater ia ls to th e Job Wo rk er , the G od ow n enab led wit h O ur S toc k wit h T hi r d P ar ty in G od ow n ma ster s s ho ul d be se lect ed.

Name of the Item Select the Stock Item which is issued, from the List of Stock Items. The Item Allocations sub-screen is displayed. Select the Order No, Component of, Godown, Quantity, Rate and Amount as shown:

Not e: Th e Com po ne nt of w ill a ut om at ica ll y displ ay the P ri ma ry Ite m of t he sele cted co mp on en t.

•

Press Enter to return to Inventory Voucher Creation screen.

Narration This field is optional. Enter the required particulars concerning the material transfer.

Press F12 configuration to enable/disable other options as shown:

Material In

The Material In Voucher is used to record the material transfer in. In case of Job Work - Material In voucher can be used by the Job Worker as well as Principal Manufacturer. Principal Manufacturer: Can use this Voucher to record the receipt of Finished goods/ Scrap/By-Product/Co-Product from the Job Worker. In this voucher Principal Manufacturer can record the consumption of components used (own consumption like- wax, screw etc.) by the Job Worker Job Worker: Can use this voucher to the receipt of Raw material from the Principal Manufacturer. This voucher can also be used for any other purpose other than Job Work. To the Material In voucher,

•

From F11: Inventory Features, Enable the option Use Material In/Out Not e: Th is op tio n w ill a ut om at ica ll y be set to Y es in ca se All ow Job O rder Pro ce ss in g is en abled i n F1 1: Inv e nt or y F ea tu re s , as the M ate ri al I n/ Ou t is a sso ci ated w ith Jo b Or de r P roc es si ng .

•

Go to Gateway of Tally > Inventory Vouchers.

•

Press Ctrl+W or click on Ctrl+W: Material In.

Party's A/c Name Select the Supplier’s (Job Worker) / Customer's (Principal Company) name from the List of Ledger s. Use Alt + C to create a new . The Party Details screen is displayed.

Select the required Order No(s) / option from the List of Orders. Provide the other details as shown above and Save to return to Inventory Voucher Creation screen.

Destination Godown Select the required Godown from the List of Godowns. Not e: Se lect t he appro pri ate G od ow n ba sed on the t ype of J ob Orde r. I n ca se the Jo b W or ke r is re cei vi ng th e r aw m ater ia l f ro m th e Pr in ci pal Ma nu fa ctu rer, th e Des ti na ti on Godown sh ou ld be set t oNot A pp l ic a b l e . I n ca se the P ri nc ip a l M an uf a ct ur e r is re cei vi ng th e f in ish ed go ods fr om the Jo b Wo rke r , t he Go do wn en abl ed w ith O ur S to ck wit h Th ird P art y sh ou ld be sele cted fo r Co ns um pt io n G od ow n. T he S ou rc e God own in M ate ri al I n is disp la ye d a s Con su mpti on Godown wh en t he Pr in ci pal Ma nu fa c tu re r rece ives th e fi ni sh ed goo ds fr om the Jo b W or ke r u si ng Go do wn en abl ed w ith Ou r Sto ck w ith Th ir d Pa rt y a nd co nf igu red to All ow Co ns um pt io n i nM ate ri al I n v ou ch er typ e.

Name of the Item Select the Stock Item which is received / issued, from the List of Stock Items. The Item Allocations sub-screen is displayed. In case the finished goods/scrap is received from a Job Worker, the Item Allocation for the selected item is displayed as follows: Consider as Primary Item Set this option to Yes, in case the selected item is the Primary Item for which the consumption has to take place. BoM Name Tally.ERP 9 will list the BoM created for the selected item in the List of BoM. Select the required BoM. Consider as Scrap Set this option to Yes, in case the selected item is a Scrap Item. Not e: Th is op tio n w ill s kip w he n Co ns id er as P ri ma ry It em is set t o Yes .

Select the Godown, Quantity, Rate and Amount as shown:

Not e: Wh en Pr im ar y It em is se lect ed t he Com po ne nt of w ill be set to Not Appl i c a bl e and w he n the S cr ap It em is se lect ed t heCo mp on en t o f wi ll sele ct the P ri ma ry I te m.

T he Go dow n se lect ed i n the I te m Al lo ca ti on s ho ul d no t be e nabl ed w it h opti on s O ur S toc k wit h T hi r d P ar ty and T hi rd P ar ty Sto ck w ith us i n Go do wn m aste rs.

•

Press Enter to return to Inventory Voucher Creation screen.

Narration This field is optional. Enter the required particulars concerning the material transfer.

Press F12 configuration to enable/disable other options as shown:

Stock Journal Voucher

Stock Journal is a Journal in which all types of Stock Adjustments are entered. The stock adjustment may be due to:

Inter-Godown Transfer This is useful to transfer the goods from one location to another. The quantity of Stock remains the same, but the Location changes. Additional Cost/Expenses involved in the Transfer of goods. You can also the additional cost incurred in connection of transfer of materials from one location to another. ing for Wastage of stock or shortage of stock There may be a shortage or wastage of stock items, the quantity may have got changes. In such cases, you have to enter a stock journal to for the increase or decrease in the Stock Item.

Manufacturing Process If you are involved in the manufacturing process in which raw materials are consumed and finished goods are produced, then you can create a manufacturing Journal Voucher also. To view the Stock Journal Voucher:

Go to Gateway of Tally > Inventory Vouchers

1.

Press the buttons Alt + F7 or Select the button F7: Stk Jrnl from the Button Bar

For example, the company transfers Item B from the warehouse to the shop. Not e: To get t he Go do wn deta ils e nabl e the fea tur e Ma in ta in Mu lti pl e Go dow ns i n F1 1: F ea tu re s: F2 : In ve nt or y F ea tu re s .

Date Enter the Date of Stock Journal entry. Ref Enter the reference number, if any, or leave it blank. Not e: To get t he refer en ce co lu mn in th e S to ck J our na l, in F 12 : Co nfigu r at io n scre en set Y es to Us e R ef. Nu mber i n Sto ck Jo ur na l .

Following are the two parts of a Stock Journal voucher:

Source (Consumption)

Name of Item Select the name of the Item from the ‘List of Items’, which needs to be transferred under ‘Source’. Godown Select the Godown from the List of Godowns, from which goods are getting transferred. Quantity, Rate and Amount Enter the quantity of the items that is getting transferred and rate, amount will popup automatically. Not e : T he rat e t hat is capt ur ed h ere is o bta ined fr om the G od ow n su mm ar y.

Destination (Production)

Name of Item Select the name of the Item from the List of Items under the column Destination. Godown Select the Godown from the List of Godowns, to which goods are being transferred. Quantity, Rate and Amount Enter the quantity of the items that is being transferred. The rate and amount will be displayed automatically. Not e: Yo u c an h av e a diffe ren t R ate f or S ou rc e (C on su mp tio n) a nd fo r Dest in ati on (Pr od uct io n) co lu mn fo r the sa me S to ck I tem .

When there are some Additional Cost/Expenses incurred, then you can the same in the Stock Journal. After mentioning the quantity, rate and amount under Destination (Production), the ‘Additional Cost Details’ screen will be displayed. Enter the additional cost/expense incurred. Not e: To get t he additi on al co st detai ls in th e S to ck J our na l vo uc he r, e nab le Tr ac k addi ti on a l costs o f P ur ch as e in F 11 : F ea tu re s: F2 : I nv e nt or y F ea tu re s .

Narration Enter the narration, if required.

Printing Stock Transfer Select the option Destination Godown on Top of Voucher in Printing Configuration While printing Stock Transfer Voucher