Mail Merge Using Symphony 3e6p5n

How to do Mail Merge in lotus Notes 8.5.2 with Notes symphony

Pre Requisite: 1. Lotus Notes client 8.X 2. Lotus symphony 3. Local copy of mail db 4. Local Address book should contain required Address of MRF Directory and other required mail address

Preparing Local Address Book: Open the Local Address book from Workspace

Browse for from MRF Directory

Add Mail ids from the list

Open Lotus symphony Document

Click - Tools>Mail Merge

Select the local address book by Browse

Insert the required fields from the menu “Insert Fields” After each selection of field press Insert button found below

Check the composed mail through preview option available under “Finish Merge” option

Close Preview

The Document can be saved using “save” option under Finish Merge

You can save all incident as one or different files

Save always as Doc file only. Note: do not save as odt file because recipient system might not have the Symphony or open office

The Document can be mail using “send E-mail” option under Finish Merge

File the required fields such as “Business E Mail” “Subject of E Mail” , Select document type only as pdf, also provide file name.

Press ok for send the mail

You can check Your mail id for the mail if you have selected your mail address or put yourself in CC

You can view the attachment pdf