Sample Clarification Letter 34695e

Logo of the Organizaiton 16th July, 2009 Ref:

………

To, Name and details of bidder Sir/Madam SUB: Request for Clarification Name and Reference Number of Bidding Process The evaluation of the subject project procurement activity is in progress and in this regard we would like to request a few clarifications with respect to your quotation to facilitate evaluation. The questions are as follows: 1. As per annex 2, your total bid price (excl. VAT) is R170, 084.46, while our calculations indicate that the total bid price should be R170,184.46, The detailed calculation are shown below. please confirm and accept the arithmetic correction made to your price .

Name of Bidder

Item #

Description of Goods

Quantit y

Units

1800

Each

4500

Each

2 Banners

6

Each

3 Sign Boards

7

Each

1000

Each

2000 100

Each Each

1 Posters

Booklet 4 s 5 Playing

English Sesoth o

English Sesoth o English

Address Telephone Numbers

Unit Rate 6.73

Amounts in Maluti or USD 12 114.00

6.73

30 285.00

2661.87

15 971.22

8384.32

58 690.24

12.26

12 260.00

12.26

24 520.00

54.48

5 448.00

Name of Bidder Item #

Description of Goods Sesoth Cards o

Quantit y 200

Unit Rate

Amounts in Maluti or USD

54.48

10 896.00

Units Each

Total Excluding VAT Value of VAT Value of Other Tax, if any (State the name of tax) Grand Total

170 184.46

2. Please clarify why you have not included the following: a. Total cost excluding VAT b. Value of VAT c. Value of custom duty 3. Please also provide us with the power of attorney. 4. Provide design samples in of your submission to consistency with the required specifications. 5. Please indicate whether posters will be printed in full colour. 6. Please indicate whether banners will be semi-glossy and printed in full colour. 7. Please indicate whether you included direction signs.

You are requested to provide the above-mentioned clarifications on or before Wednesday 22ND July 2009 at 11:00 AM.

Yours sincerely, _________________ Name of the Authority Requesting Clarification Designation of the Authority requesting clarification Address Telephone Numbers

Address Telephone Numbers