Sap Sd Sales Order Fields 644n1f
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Sales Order Fields
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General........................................................................................................................... 2 Overview........................................................................................................................ 2 2.1 Overview – Sales Tab............................................................................................... 2 2.2 Overview – Item Overview...................................................................................... 7 2.3 Overview – Item Detail............................................................................................ 8 2.4 Overview – Ordering Party.................................................................................... 10 2.5 Overview – Procurement....................................................................................... 12 2.6 Overview – Shipping.............................................................................................. 14 2.7 Overview – Reason for Rejection...........................................................................16 3 Header.......................................................................................................................... 17 3.1 Header – Sales...................................................................................................... 17 3.2 Header – Shipping................................................................................................. 19 3.3 Header – Billing..................................................................................................... 20 3.4 Header – ing............................................................................................. 21 3.5 Header – Conditions.............................................................................................. 22 3.6 Header – Assignment..............................................................................23 3.7 Header – Partners.................................................................................................. 24 3.8 Header – Text........................................................................................................ 26 3.9 Header – Order Data............................................................................................. 27 3.10 Header – Status..................................................................................................... 28 3.11 Header – Additional Data A................................................................................... 29 3.12 Header – Additional Data B................................................................................... 30 3.13 Header – Interest................................................................................................... 31 4 Item Data..................................................................................................................... 32 4.1 Item – Sales A....................................................................................................... 32 4.2 Item – Sales B....................................................................................................... 33 4.3 Item – Shipping..................................................................................................... 34 4.4 Item – Billing Document........................................................................................ 36 4.5 Item – Tax Exemption License...............................................................................38 4.6 Item – Excise Duty................................................................................................ 39 4.7 Item – Conditions.................................................................................................. 40 4.8 Item – Assignment...................................................................................41 4.9 Item – Schedule Lines........................................................................................... 42 4.9.1 Schedule Lines - Sales....................................................................................... 43 4.9.2 Schedule Lines - Shipping.................................................................................. 44 4.9.3 Schedule Lines - Procurement........................................................................... 45 4.9.4 Schedule Lines – Dangerous Goods...................................................................46 4.10 Item – Partners...................................................................................................... 47 4.11 Item – Texts........................................................................................................... 49 4.12 Item – Order Data................................................................................................. 50 4.13 Item – Status......................................................................................................... 51 4.14 Item – Structure.................................................................................................... 52 4.15 Item – Additional Data A....................................................................................... 53 4.16 Item – Additional Data B....................................................................................... 54
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Sales Order Fields
1 General This document outlines the fields contained on all sales orders created through transaction VA01 in SAP. All data at the header level applies to all items on the order. The item data only applies to the specific item being viewed. Additionally, much of the data comes from master date (Customer, Material, Contract). However, if the data isn’t on the master, it will not be copied into the order. The data can be added manually to the order. This may require approval from another department (sales, credit, etc.). When in doubt, check with the customer service manager for guidance.
2 Overview Much of the data outlined in the header and item sections below can also be found in the overview screen for easy access. The table section within the each tab of the overview screen can be modified to each person’s preferences by using the Configuration button on the upper right hand corner of the table. It is important to note that the overview does not contain all data, but a select set of fields related to the order.
2.1 Overview – Sales Tab
Field Sales Doc Type
Description A classification that distinguishes between different types of sales document: -- DOM (Domestic) -- EXP (Export) -- DEXP (Domestic for Export) -- EXCH (Exchange) -- FD (Sample) -- KB (Consignment Fillup) -- KE (Consignment Issue) -- KA (Consignment Pickup) -- KR (Consignment Return) -- RE (Return) -- CR (Credit Request) -- DR (Debit Request)
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Source Manually populated
Other Location Header - Sales
Sales Order Fields Field Req deliv.Date Complete dlv
Delivey block Billing block Payment Order reason Sales Area
Deliver.Plant Total Weight Volume Pricing date Inco Inco (Part 2)
Description First entered requested delivery date for entire order Indicates whether a sales order must be delivered completely in a single delivery or whether the order can be partially delivered and completed over a number of deliveries. Indicates if the entire document is blocked for delivery. Indicates if the entire sales document is blocked for billing.
Source Manually populated Sold-to Customer
Key for defining payment composed of cash discount percentages and payment periods. Indicates the reason for creating the sales document. This is required for returns, credit requests and debit requests but can be added to the other order types Sales Org / Distribution Channel / Division The sales org defines the organization responsible for the sale: -- 4630 (Sun Petrochemical Company) -- 5700 (Sunoco R&M) -- 5760 (Epsilon: This should never appear on a customer order. This is for internal processing only)
Payer
Distribution Channel and Division will alwasy be 99. Not Being Used Total gross weight of all the items in the order in lbs Total volume of order (for liquid products only) By default the header pricing date the header requested date. See item pricing date for additional information Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2).
Other Location Header - Shipping
Entered by
Header - Billing Document Header - Billing Document Header - Sales
Contract - Header
Header - Sales
Material Master Material Master Auto
Header - Shipping Header - Shipping Header - Sales
Contract - Header
Header - Billing Document
- Item
Item - Billing Document
The following fields appear in the table on the tab. Each can modify the way the fields appear on their individual screen and then save the setting using the configuration button on the top right corner of the table. These fields appear in the exact same manner in the Overview on the Sales, Item Overview and Item Detail tabs. Item Item Number Material Material number of item Contract - Item Order Quantity Order Quantity Manually populated Item - Sales A SU Sales Unit of Measure: This will also drive the billing Unit Contract - Item Item - Sales A of Measure ServiceableMat Not Being Used Serv. Matl qty Not Being Used S Indicates if more than one schedule line exists for the item. Description Material description Material Master Item description Not Being Used Customer Material Description used by the customer to refer to the material Contract - Item Item - Order Data Numb ItCa Item Category: A classification used to drive processing for the item within SAP. DGIndProfile Key that uniquely identifies the dangerous goods profile. Material Master HgLvlt The number of the higher-level item to which this item Manually populated belongs in a hierarcy. Used to connect items that are shipped together in a split truck. Populate the second item with the item number of the first item. Deliv.date Always "D" by default. Item - Sales A
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Sales Order Fields Field First date Plnt Batch
Source Manually populated Contract - Item Manually populated
Other Location Item - Sales A Item - Shipping Item - Sales A
Ship-to Customer
Item - Sales A
Doc. Currency Next scale Catalog PayG GV% Reason for rejection PO details Poitem Engin.Change BOMexpNo ATP quantity Delivery block stat. Billing block status CS A Delivery time Material group 1
Description The first requested delivery date Plant number from where the material is being sourced Field only appears for batch managed materials. If an order is batch specific, batch number can be entered. Not Being Used Not Being Used Document currency The net price that results from the net value divided by the order quantity The quantity on which net price is based. Always equal to "1". (For example, Net Price = value per "1" UoM) Quantity unit to which the condition rate refers. The net value of the item, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Document currency Not Being Used Not Being Used Not Being Used Not Being Used Reason for rejecting item -- this cancels the line item Sold-to PO number for the item Sold-to PO item number for the item. Not being used. Not Being Used Not Being Used Quantity used during ATP processing. Status of item in relation to the delivery block Status of item in relation to the billing block Not Being Used Not Being Used Not Being Used Grouping used for tax reporting
Material group 2
Indicator of DEA regulated products
Material Master
Material group 3
End Use Code
Contract - Item
Material group 4
Not Being Used
Material group 5
Not Being Used
Condition group 1 Condition group 2 Condition group 3 Condition group 4 Condition group 5 Product hierarchy Material group 1
Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Product hierarchy for reporting purposes Grouping used for tax reporting
Material Master Material Master
Material group 2
Indicator of DEA regulated products
Material Master
D WBS Element Order Profit Center
Division Not Being Used Not Being Used Profit Center used in financial entries for reporting
Material Master
Material pricing grp
Material Group used for pricing
Contract - Item
CnTy Amount Crcy Net price per UoM Net Value
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Item - Conditions Item - Conditions
Ship-to Customer
Item - Sales A
Manually populated
Item - Sales A Item - Order Data Item - Order Data
Material Master
Item - Additional Data A Item - Additional Data A Item - Additional Data A Item - Additional Data A Item - Additional Data A
Material Master
Item - Sales B Item - Additional Data A Item - Additional Data A Item - Sales B
Item - Assignment Item - Sales B
Sales Order Fields Field Customer group Price group Price List Sales district Purchase order date Purchase order type Purchase order no. Purchase order date Purchase order type Purch. Order item no Storage Location Delivery Priority Description Shipping Point/Recei Part.dlv/item Route
Net weight Weight Unit Gross weight Volume Volume Unit Inco Inco (Part 2)
Payt
Billing block BilRI HeadBilPln Billng block Overall status Description Exchange Rate Pricing date Material entered Substitution reason Usage Pricing Ref. Matl
Description Identifies a particular group of customers (for example, wholesale or retail) for reporting Not Being Used Not Being Used Not Being Used Date of Sold-to item Purchase Order (by default, the current date) Manner in which the purchase order was received (by default the same as the header) Customer's Customer PO Number Date of Customer's Customer Purchase Order (by default, the current date) Manner in which the customer received the PO from their customer Not Being Used Storage location where the product is being sourced. For the majority of orders this will be left blank unless it is known. Not Being Used Not Being Used Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Specifies whether the customer requires full or partial delivery for the item. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Total net weight of all the items in the order in lbs UoM of net and gross weight (Always "lbs") Gross weight of item in lbs Total volume of order (for liquid products only) UoM of volume (always "GAL") Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Key for defining payment composed of cash discount percentages and payment periods. Indicates if the entire sales document is blocked for billing. Relevant for Billing Indicator. Not Being Used Not Being Used Overall status of item Not Being Used Exchange rate used to convert value from USD4. By default the header pricing date the header requested date. See item pricing date for additional information Material number of item Not Being Used Not Being Used Not Being Used
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Source Sold-to Customer
Other Location Item - Sales B
Item - Order Data Manually populated
Item - Order Data Item - Order Data Item - Order Data Item - Order Data Item - Shipping
Item - Shipping Sold-to customer
Item - Shipping Item - Shipping
Material Master Material Master Material Master Material Master Material Master Contract - Item
Item - Shipping Item - Shipping Item - Shipping Item - Shipping Item - Shipping Item - Billing Document
- Item
Item - Billing Document
Payer (or overridden by condition type "ZTRM")
Item - Billing Document Item - Billing Block
Auto Contract - Item
Item - Sales A
Sales Order Fields Field Results Analysis Key Costing Sheet Overhead key Receiving Point Department Max.Part.Deliveries Overdeliv. Tolerance Underdel. Tolerance Fixed value date Addit.value days Invoicing Dates Billing Date Serv.rendered date Acct assignment grp Source Component quantity Code
Description Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used The maximum number of partial deliveries you can make (including the first delivery) to satisfy the order quantity for an item. Percentage (based on the order quantity) up to which an overdelivery of this item will be accepted. Percentage (based on the order quantity) up to which an underdelivery of this item will be accepted. Not Being Used Not Being Used Identifies the calendar that determines the schedule of billing dates for the customer for customer on invoice lsit The date on which the billing is processed and booked for ing purposes. Not Being Used Grouping that is used to determine the s that will be posted for the order Not Being Used Not Being Used Not Being Used
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Source
Other Location
Sold-to customer
Item - Shipping
Sold-to customer
Item - Shipping
Sold-to customer
Item - Shipping
Sold-to customer
Item - Billing Document Item - Billing Block
Material Master
Item - Billing Document
Sales Order Fields
2.2 Overview – Item Overview
Field Req.deliv.date Deliver.Plant
Description First entered requested delivery date for entire order Not Being Used
See the Overview – Sales section for details regarding the table.
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Source Manually populated
Other Location
Sales Order Fields
2.3 Overview – Item Detail
Field Sales Document Item Item Category Material Pricing date Order Quantity Conversion Factors Bus transaction type Reason for rejection Unloading Point Receiving Point Plant
Description Item Number Item Category: A classification used to drive processing for the item within SAP. Material number of item By default the header pricing date the header requested date. See item pricing date for additional information Order Quantity Conversion factors from unit of measure to pounds. Always "11" for final sales Reason for rejecting item -- this cancels the line item Name of unloading point (for customers with the same address but different unloading points within the same facility) Not Being Used Plant number from where the material is being sourced
See the Overview – Sales section for details regarding the table.
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Source
Other Location
Auto
Item - Sales A
Manually populated Ship-to Customer
Item - Sales A Item - Sales A Item - Sales A Item - Sales A Item - Shipping
Contract - Item
Item - Shipping
Material Master
Sales Order Fields
2.4
Overview – Ordering Party
Field Req.deliv.date Deliver.Plant Pricing date POitem Customer Material Number Item Order Quantity SU Material Description First date Plnt ItCa S HglLvIt
Batch CnTy Amount Crcy
Description First entered requested delivery date for entire order Not Being Used By default the header pricing date the header requested date. See item pricing date for additional information Sold-to PO item number for the item. Not being used. Description used by the customer to refer to the material Item Number Order Quantity Sales Unit of Measure: This will also drive the billing Unit of Measure Material number of item Not Being Used The first requested delivery date Plant number from where the material is being sourced Item Category: A classification used to drive processing for the item within SAP. Indicates if more than one schedule line exists for the item. The number of the higher-level item to which this item belongs in a hierarcy. Used to connect items that are shipped together in a split truck. Populate the second item with the item number of the first item. Field only appears for batch managed materials. If an order is batch specific, batch number can be entered. Not Being Used Not Being Used Document currency
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Source Manually populated
Other Location
Auto
Header - Sales
Contract - Item
Item - Order Data Item - Order Data
Contract - Item
Item - Sales A Item - Sales A
Contract - Item Manually populated Contract - Item
Item - Sales A Item - Shipping
Manually populated
Manually populated
Item - Sales A
Ship-to Customer
Item - Sales A
Sales Order Fields Field Net price per UoM Net value
Next scale Billing block BilRl H BBD PayT
IncoT Inco (Part 2)
RejectionReason WBS Element
Description The net price that results from the net value divided by the order quantity The quantity on which net price is based. Always equal to "1". (For example, Net Price = value per "1" UoM) Quantity unit to which the condition rate refers. The net value of the item, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Not Being Used Indicates if the entire sales document is blocked for billing. Relevant for Billing Indicator. Not Being Used Not Being Used Key for defining payment composed of cash discount percentages and payment periods. Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Reason for rejecting item -- this cancels the line item Not Being Used
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Source
Other Location
Item - Conditions Item - Conditions
Item - Billing Block
Payer (or overridden by condition type "ZTRM") Contract - Item
Item - Billing Document
- Item
Item - Billing Document
Manually populated
Item - Sales A
Item - Billing Document
Sales Order Fields
2.5 Overview – Procurement
Field Item Material Plnt Confirmed Qty SU Mat.Av.Dt. SLCa RqTy I A DeliveryDate N ATP quantity Loading Date Route
Part.dlv/item Description RejectionReason
Description Item Number Material number of item Plant number from where the material is being sourced Confirmed Quantity (through ATP) Sales Unit of Measure: This will also drive the billing Unit of Measure Will be the same as goods issue date Schedule Line Category drive SAP functionality for the schedule line The requirements type determines the planning strategy to be used for a particular requirement Not Being Used Not Being Used Not Being Used Indicates whether multiple schedule lines exist for item Quantity used during ATP processing. Will be the same as goods issue date Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Specifies whether the customer requires full or partial delivery for the item. Not Being Used Reason for rejecting item -- this cancels the line item
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Source
Other Location
Contract - Item Contract - Item
Item - Shipping
Contract - Item
Item - Sales A Schedule Lines Shipping Item - Schedule Lines
Material Master
Schedule Lines Shipping Item - Shipping
Sold-to customer
Item - Shipping
Manually populated
Item - Sales A
Sales Order Fields Field Shipping Point Delivery block stat. Order Quantity
Description Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Status of item in relation to the delivery block Order Quantity
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Source
Other Location Item - Shipping
Item - Sales A
Sales Order Fields
2.6 Overview – Shipping
Field Complete dlv Delivery block stat. Overall status Total Weight (and UoM) Volume Delivery status Item Material Delivery group DlvDateForGrp Note schd.lines Delivery Date Mat.Av.Dt.
Description
Source
Status of order in relation to the delivery block Overall status of entire order Total gross weight of all the items in the order in lbs
Material Master
Header - Status Header - Shipping
Material Master
Header - Shipping
Loading Date
Will be the same as goods issue date
Plnt Shipping Point
Plant number from where the material is being sourced Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Specifies whether the customer requires full or partial delivery for the item. Not Being Used Indicates if the item is blocked for delivery.
Route
Part.dlv./item Delivery Priority Delivery Block
Total volume of order (for liquid products only) Delivery status of entire order Item Number Material number of item Not Being Used Not Being Used Indicates whether multiple schedule lines exist for item Delivery Date Will be the same as goods issue date
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Other Location Header - Shipping
Contract - Item
Contract - Item
Schedule Lines Shipping Schedule Lines Shipping Item - Shipping Item - Shipping Item - Shipping
Sold-to customer
Item - Shipping Header - Shipping
Sales Order Fields Field Rejection Reason DC CumConfirmedQty Sales unit Order quantity SLCa RqTy Overall deliv.status Delivery status Delivery block stat.
Description Reason for rejecting item -- this cancels the line item Not Being Used Cumulative confirmed quantity for all schedule line items for item Sales Unit of Measure: This will also drive the billing Unit of Measure Order Quantity Schedule Line Category drive SAP functionality for the schedule line The requirements type determines the planning strategy to be used for a particular requirement Overall delivery status Delivery status of entire order Status of item in relation to the delivery block
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Source Manually populated
Other Location Item - Sales A
Item - Sales A Item - Sales A Item - Schedule Lines Material Master
Sales Order Fields
2.7 Overview – Reason for Rejection
Field Order reason Item Material Reason for rejection Net Value
Description Plt POitem Customer Material Numb
Description Indicates the reason for creating the sales document. This is required for returns, credit requests and debit requests but can be added to the other order types Item Number Material number of item Reason for rejecting item -- this cancels the line item The net value of the item, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Not Being Used Plant number from where the material is being sourced Sold-to PO item number for the item. Not being used. Description used by the customer to refer to the material
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Source Entered by
Contract - Item Manually populated
Contract - Item Contract - Item
Other Location Header - Sales
Item - Sales A Item - Conditions
Item - Shipping Item - Order Data Item - Order Data
Sales Order Fields
3 Header All the following fields apply to all line items on the order.
3.1 Header – Sales
Field Order Type
Sales Area Data
Sales Office
Description A classification that distinguishes between different types of sales document: -- DOM (Domestic) -- EXP (Export) -- DEXP (Domestic for Export) -- EXCH (Exchange) -- FD (Sample) -- KB (Consignment Fillup) -- KE (Consignment Issue) -- KA (Consignment Pickup) -- KR (Consignment Return) -- RE (Return) -- CR (Credit Request) -- DR (Debit Request) Sales Org / Distribution Channel / Division The sales org defines the organization responsible for the sale: -- 4630 (Sun Petrochemical Company) -- 5700 (Sunoco R&M) -- 5760 (Epsilon: This should never appear on a customer order. This is for internal processing only) Distribution Channel and Division will alwasy be 99. The location where the order was placed. These will be tied directly to each CSRs ID to populate this field. If it is not populated, it can be manually added. -- 1000 (HQ Mellon Bank Ctr) -- 1001 (HQ - 1818) -- 1002 (Pitt Tech & Comm Ctr)
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Source Entered by
Contract Header
ID
Sales Order Fields Field Sales Group Version Order Reason Delivery Time Document Date Created By Created On Guarantee Doc Currency (and exchange rate) Price Procedure Price list Price Group Diff Ref Code Pricing Date Customer Group Usage Sales District
Description Not Being Used Not Being Used Indicates the reason for creating the sales document. This is required for returns, credit requests and debit requests but can be added to the other order types Not Being Used The date on which you want the sales document to become effective for sales management purposes. By default this is the creation date SAP ID of who entered the order The date on which the document was created Not Being Used The currency that applies to the document.
Source
Determines which condition types can be used in a document and in which sequence they appear. Not Being Used Not Being Used Not being used on the header -- see item for use By default the header pricing date the header requested date. See item pricing date for additional information Identifies a particular group of customers (for example, wholesale or retail) for reporting Identifies orders as Push (PSH) or Pull (PLL). -- PLL (Pull) Not Being Used
Auto
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Entered by
Auto Auto Auto Ship-to Customer
Auto Sold-to Customer
Sales Order Fields
3.2 Header – Shipping
Field Ship to Party Unloading Point Department Delivery Block Shipping Conditions DG mgmt Profile MnsOfTrns type MeansTransp. Receiving Point Complete Delivery Order Combination Contains DG Shipping Type SperocId POD-relevant Total Weight Net Weight Volume
Description Customer Number of Ship to Customer Name of unloading point (for customers with the same address but different unloading points within the same facility) Not Being Used Indicates if the entire document is blocked for delivery. Mode of transportation Not Being Used Not Being Used Not Being Used Not Being Used Indicates whether a sales order must be delivered completely in a single delivery or whether the order can be partially delivered and completed over a number of deliveries. Indicates whether you are allowed to combine orders during delivery processing. Not Being Used Not Being Used Not Being Used Indicates if order is Proof of Delivery relevant (billing will not occur until POD has been completed) Total gross weight of all the items in the order in lbs Total net weight of all the items in the order in lbs Total volume of order (for liquid products only)
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Source Ship-to Customer Ship-to Customer
Sold-to Customer Sold-to Customer
Material Master Material Master Material Master
Sales Order Fields
3.3 Header – Billing
Field Payer Inco Inco (Part 2)
of Payment Fixed Value Date AddValueDays Billing Block Invoicing Dates Billing Date Serv.rendered Date Tax Dept Country SubsInvProcessing Ccode to be Billed AltTaxClassific Tax Dest Country EU Triang Deal Paymt guarant. Proc. Financial doc no. Depreciation %
Description Customer Number of Payer Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Key for defining payment composed of cash discount percentages and payment periods. Not Being Used Not Being Used Indicates if the entire sales document is blocked for billing. Identifies the calendar that determines the schedule of billing dates for the customer for customer on invoice lsit The date on which the billing is processed and booked for ing purposes. Not Being Used Not Being Used Not Being Used Company Code to be billed Not Being Used Not Being Used Not Being Used If order has a letter of credit to guarantee payment, populate "000001" If order has a letter of credit to guarantee payment, populate the number of the letter of credit (provided by credit department) Not Being Used
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Source Contract Header - Item
Payer Customer
Payer Customer
Sales Organization
Manually populated Manually populated
Sales Order Fields
3.4 Header – ing
Field AcctAssgGr Posting Period Assigment Dunning Key Dunning Block Reference Payment Method Exch.rate-acct Ccode to be Billed Net Tax Pricing Elements WBS Element Business Area
Description Grouping that is used to determine the s that will be posted for the order Not Being Used Not Being Used Not Being Used Not Being Used Payment method with which this item is to be paid. Not Being Used Company Code to be billed Net value of document Tax amount of document The condition records are the details of the pricing for the document Not Being Used Not Being Used
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Source Sold-to Customer
Payer Customer Sales Organization
Sales Order Fields
3.5 Header – Conditions
Field Net (and Currency) Tax Pricing Elements
Description The net value of the entire document, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Tax amount of the entire document The condition records are the details of the pricing for the document. These are summed from the individual items.
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Source
Sabrix
Sales Order Fields
3.6 Header – Assignment
Field WBS Element Business Area
Description Not Being Used Not Being Used
Source
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Sales Order Fields
3.7 Header – Partners
Field Partn.Funct = AG (SP) Sold-to Party Partn.Funct = EK (BU) Buyer Coordinator Partn.Funct = RE (BP) Bill-to Party Partn.Funct = RG (PY) Payer Partn.Funct = WE (SH) Ship-to Party Partn.Funct = Z1 Acct Manager - Genl Partn.Funct = Z2 Acct Manager - Pers Partn.Funct = Z3 Group Sales Manager Partn.Funct = Z4 Employee Resp Genl Partn.Funct = Z5 Employee Resp Pers Partn.Funct = Z6 Tech Rep - Genl Partn.Funct = Z7 Tech Rep - Pers Partn.Funct = Z9 (PS) Price
Description Sold-to Customer number
Source
Buyer coordinator placing the order. If the buyer coordinator with the name “GENERAL BUYER COORDINATOR” is chosen. Double click on this line item to update the actual name of the person placing the order. Bill-to Customer
Sold-to Customer
Payer
Sold-to Customer
Ship-to Customer
Sold-to Customer
Number that represent the manager (general title -- not the individual employee) Number that represent the manager (actual individual employee)
Ship-to Customer
Number that represent the group sales manager (actual individual employee)
Sold-to Customer
Manager Genl Manager Genl
Number that represent the employee responsible (i.e. CSR) (general title -not the individual employee)
Ship-to Customer
Number that represent the employee responsible (i.e. CSR) (actual individual employee)
Employee Responsible - Genl
Number that represent the technical representative (general title -- not the individual employee) Number that represent the technical representative (actual individual employee) Price customer -- used for some distributors to receive an upfront discount
Ship-to Customer
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Tech Rep - Genl Manually populated
Sales Order Fields Field Partner Partn.Funct = ZA (M1) MSDS 1 Partn.Funct = ZE (M2) MSDS 2 Partn.Funct = ZB (BL) BOL Recipient Partn.Funct = ZD (FD) Final Destination Partn.Funct = ZF (FB) Freight Bill Payer Partn.Funct = ZU (UL) Ultimate Customer Partn.Funct = ZC (CB) Export Customs Broker Partn.Funct = SP (CR) Freight Forwarder Partn.Funct = TZ Import Customs Broker
Description
Source
person to receive MSDS
Ship-to Customer
person to receive MSDS
Ship-to Customer
person to receive BOL
Ship-to Customer
Final Destination of delivery. Either the number of the ship-to customer can be used or the generic final destination customer 6000000.
Contract Header
The customer number of the freight bill payer when the freight bill payer is not Sunoco or the Customer
Sold-to Customer
The ultimate customer used for reporting purposes.
Sold-to Customer
The vendor representing the export customs broker. It is assumed that the export customs broker is also the freight forwarder unless otherwise specified with the freight forwarder partner function. This is specific to export orders. The vendor representing the freight forwarder. It is assumed that if there is not a freight forwarder is not on the order, that it is the same as the export customs broker (CB). This applies only to export orders, however it is not required. The vendor representing the import customs broker. This applies only to export orders, however it is not required.
Sold-to Customer
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Sold-to Customer
Sold-to Customer
Sales Order Fields
3.8 Header – Text
* If both the sold-to and ship-to customers have the same type of text, the ship-to customer text will override the sold-to customer text. * Not all text appears for all order types. Below is all possible text on all order types Field Desk Details
Description Internal notes
Transportation
Transportation Text
Special Instructions
Special Instructions that print on the Order Acknowledgement
BOL Text
Text to print on the Bill of Lading
Quality
Quality Instruction
Labeling Instructions
Labeling Instructions print on the Order Acknowledgement to the third party locations (ZOAT) Invoice text that prints on the invoice
Invoice Text Water Movement Information Return Description Return Authorization Return Disposition Credit/Debit Authorization Credit/Debit Description
For exports that are going to be on the water, information such vessel number and name can be added here to print on the order acknowledgement For return orders, enter any additional information regarding the return that needs to be documented For return orders, paste the supply chain authorization email to accept the return. For return orders, enter the return displosition For credit and debit requests, paste the appropriate email to authorize the credit/debit. For credit and debit requests, enter any additional information regarding the credit/debit that needs to be documented
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Source Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Manually entered Manually entered Manually entered Manually entered Manually entered Manually entered
Sales Order Fields
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Sales Order Fields
3.9 Header – Order Data
Field PO Number Purchase order date Purchase order type Last date Name Your Reference Telelphone Addit. No of Dunnings Collective No Purchase order no. Purchase order date Purchase order type Your Reference
Description Overall Purchase order number Date of Purchase Order (by default, the current date) Manner in which the purchase order was received Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Customer's Customer PO number Date of Customer's Customer PO Manner in which the customer received the PO from their customer Not Being Used
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Source Manually populated Manually populated
Sales Order Fields
3.10 Header – Status
Field Overall status Rejection status Delivery status Credit status Overall blkd status Header Data Header dlv Data Header bill.dat Item Data Item Deliv Data Item Bill Data
Description Overall status of entire order Rejection status of entire order Delivery status of entire order Credit status of entire order Overall blocked status of entire order Overall completeness of header data of the order Displays the incompleteness status of the header order data related to the delivery. Displays the incompleteness status of the header order data related to the billing Overall completeness item data of the order Displays the incompleteness status of the item order data related to the delivery. Displays the incompleteness status of the item order data related to the billing
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Source
Sales Order Fields
3.11 Header – Additional Data A
Field Customer Group 1 Customer Group 2 Customer Group 3 Customer Group 4 Customer Group 5 Condition Group 1 Condition Group 2 Condition Group 3 Condition Group 4 Condition Group 5
Description Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
Source
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Sales Order Fields
3.12 Header – Additional Data B
No Fields.
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Sales Order Fields
3.13 Header – Interest
Field Interest
Description Not being used.
Source
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Sales Order Fields
4 Item Data 4.1 Item – Sales A
Field Order Quantity (and UoM) Conversion Factors First Delivery Date Delivery Time Contract Number (and Item) Net Value (and Currency) Exch.rate Pricing Date Material Entered EAN/UPC Engineering Change Batch BOM Explosion number Usage Bus Transaction Type Reason for Rejection Gross/net price rule Altnernative to item
Description Order quantity in the order unit of measure
Source Manually populated
Conversion factors from unit of measure to pounds. The first requested delivery date Not Being Used Number of contract (and item) used to create item.
Material Master Manually populated
Net value of item Exchange rate used to convert value from USD4. Pricing date used for the item (based upon estimated ship date) Material number of item Not Being Used Not Being Used Field only appears for batch managed materials. If an order is batch specific, batch number can be entered. Not Being Used
Manually populated
Not Being Used Always "11" for final sales Reason for rejecting item -- this cancels the line item Not Being Used Not Being Used
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Manually populated
Sales Order Fields
4.2 Item – Sales B
Field Pr Ref Material Prod Hierarcy Material Group MatGroup1 MatGroup2 Division Customer Group Price List Diff Ref Code Mat.pricing grp Price Group Sales District Partner funct. Acctg Indicator Ship-to msg Products msg Quantity msg UoM msg Pay msg Valid date msg
Description Not Being Used Product hierarchy for reporting purposes Material group used for reporting Not Being Used Not Being Used Division material belongs to Customer classification used for reporting Not Being Used Geographic code used for pricing for some distributors Material Group used for pricing Group used for pricing Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
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Source Material Master Material Master
Material Master Sold-to Customer Contract Item Contract Item Contract Item
Sales Order Fields
4.3 Item – Shipping
Field Ship-to Party Unloading Point Department Plant Shipping Point Route Mat.freight Grp MnsOfTrns type MeansTransp. Receiving Point Delivery Prior. Stor. Location Part.dlv/item Max.Part.Deliv. Order Combination Shipping Type Spec.Processing Net Weight (and UoM) Gross Weight Volume Overdeliv. Tolerance Underdeliv. Tolerance
Description Ship-to Customer
Source
Not Being Used Plant number from where the material is being sourced Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Storage location where the product is being sourced. For the majority of orders this will be left blank unless it is known. Specifies whether the customer requires full or partial delivery for the item. The maximum number of partial deliveries you can make (including the first delivery) to satisfy the order quantity for an item. Indicates whether you are allowed to combine orders during delivery processing. Not Being Used Freight Net weight of item in lbs.
Contract Item
Sold-to customer Sold-to customer Sold-to customer Contract Item Material Master
Gross weight of item in lbs Volume of item in gallons (liquids only) Percentage (based on the order quantity) up to which an overdelivery of this item will be accepted. Percentage (based on the order quantity) up to which an underdelivery of this item will be accepted.
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Material Master Material Master Sold-to customer Sold-to customer
Sales Order Fields Field Unlimited Tol
Description Not Being Used
Source
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Sales Order Fields
4.4 Item – Billing Document
Field Payer Inco Inco (Part 2)
Payment Fixed Value Date Add.Value Days Title es at Plant Billing Block Invoicing Dates Billing Date Serv.rendered Date Tax classific Acct asgnment grp Payment Method Posting Period Exch.rate-acct Dunning Key Dunning Block Rev. recog Acc. Start Revenue Dist
Description Payer customer Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Key for defining payment composed of cash discount percentages and payment periods. Not Being Used Not Being Used Not Being Used Indicates if the entire sales document is blocked for billing. Identifies the calendar that determines the schedule of billing dates for the customer for customer on invoice lsit The date on which the billing is processed and booked for ing purposes. Not Being Used Tax Classification of Material Grouping that is used to determine the s that will be posted for the order Payment method with which this item is to be paid. Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
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Source Contract Item - Item
Payer (or overridden by condition type "ZTRM")
Manually Populated Sold-to customer
Material Master Material Master Payer Customer
Sales Order Fields Field Paym.guar.proc Financ.doc.no PaytGuarFm Ret Deprec. 1-9
Description If only the item has a letter of credit to guarantee payment, populate "000001". (If the entire order is guaranteed, use the same field on the header) If only the item has a letter of credit to guarantee payment, populate the number of the letter of credit (provided by credit department). (If the entire order is guaranteed by the same document, use the same field on the item) Not Being Used Not Being Used Not Being Used Not Being Used
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Source Manually Populated Manually Populated
Sales Order Fields
4.5 Item – Tax Exemption License
Field Licenses Used for Tax Exemption
Description Not being used.
Source
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Sales Order Fields
4.6 Item – Excise Duty
Field Internal license no External license no License Type Valid from Valid to
Description Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
Source
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Sales Order Fields
4.7 Item – Conditions
Field Qty Net (and Currency) Tax Pricing Elements
Description Quantity (and unit of measure) used for pricing Net value of item Tax on item The condition records are the details of the pricing for the document
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Source
Sales Order Fields
4.8 Item – Assignment
Field Business Area Profit Center WBS Element Order Profit Segment Costing Sheet Overhead Key Profit Center Billing
Description Not Being Used Profit Center used in financial entries for reporting Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Profit Center used in financial entries for reporting
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Source Material Master
Material Master
Sales Order Fields
4.9 Item – Schedule Lines
Field Fixed date and quantity Delivery Time Order Quantity (and UoM) Delivered qty External Date Type Delivery Date Order Quantity Rounded qty Confirmed qty Sales UoM Delivery Block Delivered qty Sched.line.cat Purchase Requisition Requisn Item
Description Indicates whether you want to fix the delivery dates and quantities that are confirmed after an availability check for the item. Not Being Used Order Quantity and Unit of Measure Quantity already delivered Always "D" by Default Delivery Date Order Quantity Order Quantity Confirmed Quantity (through ATP) Unit of Measure Indicates if the entire document is blocked for delivery. Quantity already delivered Category used to drive functionality for shipping Not Being Used Not Being Used
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Source
Sales Order Fields
4.9.1
Field Confirmed qty Conversion Factors Delivery Date Arrival Time Order Quantity Rounded quantity Required quanitity Engin.change BOM Explosion number
Schedule Lines - Sales
Description Confirmed Quantity (through ATP) Factor used to convert sales unit of measure to lbs. Delivery Date Arrival Time Order Quantity Order Quantity Total required quantity Not Being Used Not Being Used
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Source
Sales Order Fields
4.9.2
Field Confirmed qty Conversion Factors Delivery date Arrival Time Goods issue date GI Time Loading Date Loading Time Material Avail.date Matl Staging time Transportation Plan.Date Tr.Plan.Time Shipping Point Route Route Schedule Delivery Block
Schedule Lines - Shipping
Description Confirmed Quantity (through ATP) Factor used to convert sales unit of measure to lbs. Delivery Date Arrival Time Goods Issue date calculated from delivery date minus transit time (taking into consideration factory calendar of ship point) Goods issue time Will be the same as goods issue date Will be the same as goods issue time Will be the same as goods issue date. Used in ATP. Will be the same as goods issue time Will be the same as goods issue date Will be the same as goods issue time Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Not Being Used Indicates if the item is blocked for delivery.
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Source
Sales Order Fields
4.9.3
Field Schedule line date Order Quantity (and UoM) Rounded quantity Plant/Stge loc. Movement Type
Schedule Lines - Procurement
Description Delivery Date Order quantity
Source
Order quantity Plant and storage location Movement type used to drive material movement
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Sales Order Fields
4.9.4
Field Selection date Excepted Quantity Reportable Quantity Exemption: Highly Visc. Listed Goods Reg. prof. exc. Qty (and No overwriting) Reg. prof. rep. Qty (and No overwriting) Reg. prof. exmpt:HV (and No overwriting) Reg. prof. lstd gds (and No overwriting)
Schedule Lines – Dangerous Goods
Description Not Being Used Not Being Used Not Being Used Not Being Used
Source
Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
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Sales Order Fields
4.10 Item – Partners
Many of the partners are display only on the item because they are set up on the header of the order. Field Partn.Funct = AG (SP) Sold-to Party Partn.Funct = EK (BU) Buyer Coordinator Partn.Funct = RE (BP) Bill-to Party Partn.Funct = RG (PY) Payer Partn.Funct = WE (SH) Ship-to Party Partn.Funct = Z1 Acct Manager - Genl Partn.Funct = Z2 Acct Manager - Pers Partn.Funct = Z3 Group Sales Manager Partn.Funct = Z4 Employee Resp Genl Partn.Funct = Z5 Employee Resp Pers Partn.Funct = Z6 Tech Rep - Genl Partn.Funct = Z7
Description Sold-to Customer number
Source
Buyer coordinator placing the order
Sold-to Customer
Bill-to Customer
Sold-to Customer
Payer
Sold-to Customer
Ship-to Customer
Sold-to Customer
Number that represent the manager (general title -- not the individual employee) Number that represent the manager (actual individual employee)
Ship-to Customer
Number that represent the group sales manager (actual individual employee)
Manager Genl Manager Genl
Number that represent the employee responsible (i.e. CSR) (general title -not the individual employee)
Ship-to Customer
Number that represent the employee responsible (i.e. CSR) (actual individual employee)
Employee Responsible - Genl
Number that represent the technical representative (general title -- not the individual employee) Number that represent the technical representative (actual individual
Ship-to Customer
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Tech Rep - Genl
Sales Order Fields Field Tech Rep - Pers Partn.Funct = Z9 (PS) Price Partner Partn.Funct = ZA (M1) MSDS 1 Partn.Funct = ZE (M2) MSDS 2 Partn.Funct = ZB (BL) BOL Recipient Partn.Funct = ZD (FD) Final Destination Partn.Funct = ZF (FB) Freight Bill Payer Partn.Funct = ZU (UL) Ultimate Customer Partn.Funct = ZC (CB) Export Customs Broker Partn.Funct = SP (CR) Freight Forwarder Partn.Funct = TZ Import Customs Broker
Description employee) Price customer -- used for some distributors to receive an upfront discount
Source
person to receive MSDS
Ship-to Customer
person to receive MSDS
Ship-to Customer
person to receive BOL
Ship-to Customer
Final Destination of delivery. Either the number of the ship-to customer can be used or the generic final destination customer 6000000.
Contract Header
The customer number of the freight bill payer when the freight bill payer is not Sunoco or the Customer
Sold-to Customer
The ultimate customer used for reporting purposes.
Sold-to Customer
The vendor representing the export customs broker. It is assumed that the export customs broker is also the freight forwarder unless otherwise specified with the freight forwarder partner function. This is specific to export orders. The vendor representing the freight forwarder. It is assumed that if there is not a freight forwarder is not on the order, that it is the same as the export customs broker (CB). This applies only to export orders, however it is not required. The vendor representing the import customs broker. This applies only to export orders, however it is not required.
Sold-to Customer
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Manually populated
Sold-to Customer
Sold-to Customer
Sales Order Fields
4.11 Item – Texts
* Not all text appears for all order types. Below is all possible text on all order types Field Desk Details Transportation Special Instructions BOL Text Quality Labeling Instructions Invoice Text Manual Price Authorization Manual Price Reason Code Customer Specific DG Info RR License Number Permit Number Authorization
Description Internal notes Transportation Text Special Instructions that print on the Order Acknowledgement Text to print on the Bill of Lading Quality Instruction Labeling Instructions prints on the Order Acknowledgement to third parties only (ZOAT). Invoice text that prints on the invoice Authorization for manually added price
Source Contract Item Contract Item Contract Item Contract Item Contract Item Contract Item
Reason code for manually pricing used for reporting purposes
Manually populated
DG information that prints on BOL. Specifically, enter Canadian ERP information. Railroad license number to print on the BOL Permit number to print on the BOL (used mainly for shipment to Mexico) Paste authorization email from appropriate approver for rebate accruals and settlements.
Contract Item
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Contract Item Manually Populated
Manually Populated Manually Populated Manually populated
Sales Order Fields
4.12 Item – Order Data
Field PO Number Purchase order date Purchase order type Purchase order item Your Reference Customer Material Purchase order no. Purchase order date Purchase order type Purchase order item Your Reference
Description Item Purchase order number (by default the same as header) Date of Purchase Order (by default, the current date) Manner in which the purchase order was received (by default the same as the header) Not Being Used Used in the Inbound Eastman and Kleinschmidt interface to store the customer’s B2B revision number. Customer Material Description Customer's Customer PO number Date of Customer's Customer PO Manner in which the customer received the PO from their customer Not Being Used Not Being Used
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Source
Inbound Interface Contract Item
Sales Order Fields
4.13 Item – Status
Field Overall Status Reason for Rejection Delivery status Item Data Item data for deliv Item billing data
Description Status of item Reason for rejecting item -- this cancels the line item Delivery status of item Indicates completeness of item data Indicates completeness of item data related to the delivery Indicates completeness of item data related to the billing document
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Source Manually Populated
Sales Order Fields
4.14 Item – Structure
Not being used
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Sales Order Fields
4.15 Item – Additional Data A
Field Material Group 1 Material Group 2 Material Group 3 Material Group 4 Material Group 5 Condition Group 1 Condition Group 2 Condition Group 3 Condition Group 4 Condition Group 5
Description Grouping used for tax reporting Indicator of DEA regulated products End Use Code Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
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Source Material Master Material Master Contract Item
Sales Order Fields
4.16 Item – Additional Data B
None.
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1 2
General........................................................................................................................... 2 Overview........................................................................................................................ 2 2.1 Overview – Sales Tab............................................................................................... 2 2.2 Overview – Item Overview...................................................................................... 7 2.3 Overview – Item Detail............................................................................................ 8 2.4 Overview – Ordering Party.................................................................................... 10 2.5 Overview – Procurement....................................................................................... 12 2.6 Overview – Shipping.............................................................................................. 14 2.7 Overview – Reason for Rejection...........................................................................16 3 Header.......................................................................................................................... 17 3.1 Header – Sales...................................................................................................... 17 3.2 Header – Shipping................................................................................................. 19 3.3 Header – Billing..................................................................................................... 20 3.4 Header – ing............................................................................................. 21 3.5 Header – Conditions.............................................................................................. 22 3.6 Header – Assignment..............................................................................23 3.7 Header – Partners.................................................................................................. 24 3.8 Header – Text........................................................................................................ 26 3.9 Header – Order Data............................................................................................. 27 3.10 Header – Status..................................................................................................... 28 3.11 Header – Additional Data A................................................................................... 29 3.12 Header – Additional Data B................................................................................... 30 3.13 Header – Interest................................................................................................... 31 4 Item Data..................................................................................................................... 32 4.1 Item – Sales A....................................................................................................... 32 4.2 Item – Sales B....................................................................................................... 33 4.3 Item – Shipping..................................................................................................... 34 4.4 Item – Billing Document........................................................................................ 36 4.5 Item – Tax Exemption License...............................................................................38 4.6 Item – Excise Duty................................................................................................ 39 4.7 Item – Conditions.................................................................................................. 40 4.8 Item – Assignment...................................................................................41 4.9 Item – Schedule Lines........................................................................................... 42 4.9.1 Schedule Lines - Sales....................................................................................... 43 4.9.2 Schedule Lines - Shipping.................................................................................. 44 4.9.3 Schedule Lines - Procurement........................................................................... 45 4.9.4 Schedule Lines – Dangerous Goods...................................................................46 4.10 Item – Partners...................................................................................................... 47 4.11 Item – Texts........................................................................................................... 49 4.12 Item – Order Data................................................................................................. 50 4.13 Item – Status......................................................................................................... 51 4.14 Item – Structure.................................................................................................... 52 4.15 Item – Additional Data A....................................................................................... 53 4.16 Item – Additional Data B....................................................................................... 54
Page 1 of 54
Sales Order Fields
1 General This document outlines the fields contained on all sales orders created through transaction VA01 in SAP. All data at the header level applies to all items on the order. The item data only applies to the specific item being viewed. Additionally, much of the data comes from master date (Customer, Material, Contract). However, if the data isn’t on the master, it will not be copied into the order. The data can be added manually to the order. This may require approval from another department (sales, credit, etc.). When in doubt, check with the customer service manager for guidance.
2 Overview Much of the data outlined in the header and item sections below can also be found in the overview screen for easy access. The table section within the each tab of the overview screen can be modified to each person’s preferences by using the Configuration button on the upper right hand corner of the table. It is important to note that the overview does not contain all data, but a select set of fields related to the order.
2.1 Overview – Sales Tab
Field Sales Doc Type
Description A classification that distinguishes between different types of sales document: -- DOM (Domestic) -- EXP (Export) -- DEXP (Domestic for Export) -- EXCH (Exchange) -- FD (Sample) -- KB (Consignment Fillup) -- KE (Consignment Issue) -- KA (Consignment Pickup) -- KR (Consignment Return) -- RE (Return) -- CR (Credit Request) -- DR (Debit Request)
Page 2 of 54
Source Manually populated
Other Location Header - Sales
Sales Order Fields Field Req deliv.Date Complete dlv
Delivey block Billing block Payment Order reason Sales Area
Deliver.Plant Total Weight Volume Pricing date Inco Inco (Part 2)
Description First entered requested delivery date for entire order Indicates whether a sales order must be delivered completely in a single delivery or whether the order can be partially delivered and completed over a number of deliveries. Indicates if the entire document is blocked for delivery. Indicates if the entire sales document is blocked for billing.
Source Manually populated Sold-to Customer
Key for defining payment composed of cash discount percentages and payment periods. Indicates the reason for creating the sales document. This is required for returns, credit requests and debit requests but can be added to the other order types Sales Org / Distribution Channel / Division The sales org defines the organization responsible for the sale: -- 4630 (Sun Petrochemical Company) -- 5700 (Sunoco R&M) -- 5760 (Epsilon: This should never appear on a customer order. This is for internal processing only)
Payer
Distribution Channel and Division will alwasy be 99. Not Being Used Total gross weight of all the items in the order in lbs Total volume of order (for liquid products only) By default the header pricing date the header requested date. See item pricing date for additional information Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2).
Other Location Header - Shipping
Entered by
Header - Billing Document Header - Billing Document Header - Sales
Contract - Header
Header - Sales
Material Master Material Master Auto
Header - Shipping Header - Shipping Header - Sales
Contract - Header
Header - Billing Document
- Item
Item - Billing Document
The following fields appear in the table on the tab. Each can modify the way the fields appear on their individual screen and then save the setting using the configuration button on the top right corner of the table. These fields appear in the exact same manner in the Overview on the Sales, Item Overview and Item Detail tabs. Item Item Number Material Material number of item Contract - Item Order Quantity Order Quantity Manually populated Item - Sales A SU Sales Unit of Measure: This will also drive the billing Unit Contract - Item Item - Sales A of Measure ServiceableMat Not Being Used Serv. Matl qty Not Being Used S Indicates if more than one schedule line exists for the item. Description Material description Material Master Item description Not Being Used Customer Material Description used by the customer to refer to the material Contract - Item Item - Order Data Numb ItCa Item Category: A classification used to drive processing for the item within SAP. DGIndProfile Key that uniquely identifies the dangerous goods profile. Material Master HgLvlt The number of the higher-level item to which this item Manually populated belongs in a hierarcy. Used to connect items that are shipped together in a split truck. Populate the second item with the item number of the first item. Deliv.date Always "D" by default. Item - Sales A
Page 3 of 54
Sales Order Fields Field First date Plnt Batch
Source Manually populated Contract - Item Manually populated
Other Location Item - Sales A Item - Shipping Item - Sales A
Ship-to Customer
Item - Sales A
Doc. Currency Next scale Catalog PayG GV% Reason for rejection PO details Poitem Engin.Change BOMexpNo ATP quantity Delivery block stat. Billing block status CS A Delivery time Material group 1
Description The first requested delivery date Plant number from where the material is being sourced Field only appears for batch managed materials. If an order is batch specific, batch number can be entered. Not Being Used Not Being Used Document currency The net price that results from the net value divided by the order quantity The quantity on which net price is based. Always equal to "1". (For example, Net Price = value per "1" UoM) Quantity unit to which the condition rate refers. The net value of the item, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Document currency Not Being Used Not Being Used Not Being Used Not Being Used Reason for rejecting item -- this cancels the line item Sold-to PO number for the item Sold-to PO item number for the item. Not being used. Not Being Used Not Being Used Quantity used during ATP processing. Status of item in relation to the delivery block Status of item in relation to the billing block Not Being Used Not Being Used Not Being Used Grouping used for tax reporting
Material group 2
Indicator of DEA regulated products
Material Master
Material group 3
End Use Code
Contract - Item
Material group 4
Not Being Used
Material group 5
Not Being Used
Condition group 1 Condition group 2 Condition group 3 Condition group 4 Condition group 5 Product hierarchy Material group 1
Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Product hierarchy for reporting purposes Grouping used for tax reporting
Material Master Material Master
Material group 2
Indicator of DEA regulated products
Material Master
D WBS Element Order Profit Center
Division Not Being Used Not Being Used Profit Center used in financial entries for reporting
Material Master
Material pricing grp
Material Group used for pricing
Contract - Item
CnTy Amount Crcy Net price per UoM Net Value
Page 4 of 54
Item - Conditions Item - Conditions
Ship-to Customer
Item - Sales A
Manually populated
Item - Sales A Item - Order Data Item - Order Data
Material Master
Item - Additional Data A Item - Additional Data A Item - Additional Data A Item - Additional Data A Item - Additional Data A
Material Master
Item - Sales B Item - Additional Data A Item - Additional Data A Item - Sales B
Item - Assignment Item - Sales B
Sales Order Fields Field Customer group Price group Price List Sales district Purchase order date Purchase order type Purchase order no. Purchase order date Purchase order type Purch. Order item no Storage Location Delivery Priority Description Shipping Point/Recei Part.dlv/item Route
Net weight Weight Unit Gross weight Volume Volume Unit Inco Inco (Part 2)
Payt
Billing block BilRI HeadBilPln Billng block Overall status Description Exchange Rate Pricing date Material entered Substitution reason Usage Pricing Ref. Matl
Description Identifies a particular group of customers (for example, wholesale or retail) for reporting Not Being Used Not Being Used Not Being Used Date of Sold-to item Purchase Order (by default, the current date) Manner in which the purchase order was received (by default the same as the header) Customer's Customer PO Number Date of Customer's Customer Purchase Order (by default, the current date) Manner in which the customer received the PO from their customer Not Being Used Storage location where the product is being sourced. For the majority of orders this will be left blank unless it is known. Not Being Used Not Being Used Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Specifies whether the customer requires full or partial delivery for the item. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Total net weight of all the items in the order in lbs UoM of net and gross weight (Always "lbs") Gross weight of item in lbs Total volume of order (for liquid products only) UoM of volume (always "GAL") Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Key for defining payment composed of cash discount percentages and payment periods. Indicates if the entire sales document is blocked for billing. Relevant for Billing Indicator. Not Being Used Not Being Used Overall status of item Not Being Used Exchange rate used to convert value from USD4. By default the header pricing date the header requested date. See item pricing date for additional information Material number of item Not Being Used Not Being Used Not Being Used
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Source Sold-to Customer
Other Location Item - Sales B
Item - Order Data Manually populated
Item - Order Data Item - Order Data Item - Order Data Item - Order Data Item - Shipping
Item - Shipping Sold-to customer
Item - Shipping Item - Shipping
Material Master Material Master Material Master Material Master Material Master Contract - Item
Item - Shipping Item - Shipping Item - Shipping Item - Shipping Item - Shipping Item - Billing Document
- Item
Item - Billing Document
Payer (or overridden by condition type "ZTRM")
Item - Billing Document Item - Billing Block
Auto Contract - Item
Item - Sales A
Sales Order Fields Field Results Analysis Key Costing Sheet Overhead key Receiving Point Department Max.Part.Deliveries Overdeliv. Tolerance Underdel. Tolerance Fixed value date Addit.value days Invoicing Dates Billing Date Serv.rendered date Acct assignment grp Source Component quantity Code
Description Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used The maximum number of partial deliveries you can make (including the first delivery) to satisfy the order quantity for an item. Percentage (based on the order quantity) up to which an overdelivery of this item will be accepted. Percentage (based on the order quantity) up to which an underdelivery of this item will be accepted. Not Being Used Not Being Used Identifies the calendar that determines the schedule of billing dates for the customer for customer on invoice lsit The date on which the billing is processed and booked for ing purposes. Not Being Used Grouping that is used to determine the s that will be posted for the order Not Being Used Not Being Used Not Being Used
Page 6 of 54
Source
Other Location
Sold-to customer
Item - Shipping
Sold-to customer
Item - Shipping
Sold-to customer
Item - Shipping
Sold-to customer
Item - Billing Document Item - Billing Block
Material Master
Item - Billing Document
Sales Order Fields
2.2 Overview – Item Overview
Field Req.deliv.date Deliver.Plant
Description First entered requested delivery date for entire order Not Being Used
See the Overview – Sales section for details regarding the table.
Page 7 of 54
Source Manually populated
Other Location
Sales Order Fields
2.3 Overview – Item Detail
Field Sales Document Item Item Category Material Pricing date Order Quantity Conversion Factors Bus transaction type Reason for rejection Unloading Point Receiving Point Plant
Description Item Number Item Category: A classification used to drive processing for the item within SAP. Material number of item By default the header pricing date the header requested date. See item pricing date for additional information Order Quantity Conversion factors from unit of measure to pounds. Always "11" for final sales Reason for rejecting item -- this cancels the line item Name of unloading point (for customers with the same address but different unloading points within the same facility) Not Being Used Plant number from where the material is being sourced
See the Overview – Sales section for details regarding the table.
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Source
Other Location
Auto
Item - Sales A
Manually populated Ship-to Customer
Item - Sales A Item - Sales A Item - Sales A Item - Sales A Item - Shipping
Contract - Item
Item - Shipping
Material Master
Sales Order Fields
2.4
Overview – Ordering Party
Field Req.deliv.date Deliver.Plant Pricing date POitem Customer Material Number Item Order Quantity SU Material Description First date Plnt ItCa S HglLvIt
Batch CnTy Amount Crcy
Description First entered requested delivery date for entire order Not Being Used By default the header pricing date the header requested date. See item pricing date for additional information Sold-to PO item number for the item. Not being used. Description used by the customer to refer to the material Item Number Order Quantity Sales Unit of Measure: This will also drive the billing Unit of Measure Material number of item Not Being Used The first requested delivery date Plant number from where the material is being sourced Item Category: A classification used to drive processing for the item within SAP. Indicates if more than one schedule line exists for the item. The number of the higher-level item to which this item belongs in a hierarcy. Used to connect items that are shipped together in a split truck. Populate the second item with the item number of the first item. Field only appears for batch managed materials. If an order is batch specific, batch number can be entered. Not Being Used Not Being Used Document currency
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Source Manually populated
Other Location
Auto
Header - Sales
Contract - Item
Item - Order Data Item - Order Data
Contract - Item
Item - Sales A Item - Sales A
Contract - Item Manually populated Contract - Item
Item - Sales A Item - Shipping
Manually populated
Manually populated
Item - Sales A
Ship-to Customer
Item - Sales A
Sales Order Fields Field Net price per UoM Net value
Next scale Billing block BilRl H BBD PayT
IncoT Inco (Part 2)
RejectionReason WBS Element
Description The net price that results from the net value divided by the order quantity The quantity on which net price is based. Always equal to "1". (For example, Net Price = value per "1" UoM) Quantity unit to which the condition rate refers. The net value of the item, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Not Being Used Indicates if the entire sales document is blocked for billing. Relevant for Billing Indicator. Not Being Used Not Being Used Key for defining payment composed of cash discount percentages and payment periods. Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Reason for rejecting item -- this cancels the line item Not Being Used
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Source
Other Location
Item - Conditions Item - Conditions
Item - Billing Block
Payer (or overridden by condition type "ZTRM") Contract - Item
Item - Billing Document
- Item
Item - Billing Document
Manually populated
Item - Sales A
Item - Billing Document
Sales Order Fields
2.5 Overview – Procurement
Field Item Material Plnt Confirmed Qty SU Mat.Av.Dt. SLCa RqTy I A DeliveryDate N ATP quantity Loading Date Route
Part.dlv/item Description RejectionReason
Description Item Number Material number of item Plant number from where the material is being sourced Confirmed Quantity (through ATP) Sales Unit of Measure: This will also drive the billing Unit of Measure Will be the same as goods issue date Schedule Line Category drive SAP functionality for the schedule line The requirements type determines the planning strategy to be used for a particular requirement Not Being Used Not Being Used Not Being Used Indicates whether multiple schedule lines exist for item Quantity used during ATP processing. Will be the same as goods issue date Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Specifies whether the customer requires full or partial delivery for the item. Not Being Used Reason for rejecting item -- this cancels the line item
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Source
Other Location
Contract - Item Contract - Item
Item - Shipping
Contract - Item
Item - Sales A Schedule Lines Shipping Item - Schedule Lines
Material Master
Schedule Lines Shipping Item - Shipping
Sold-to customer
Item - Shipping
Manually populated
Item - Sales A
Sales Order Fields Field Shipping Point Delivery block stat. Order Quantity
Description Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Status of item in relation to the delivery block Order Quantity
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Source
Other Location Item - Shipping
Item - Sales A
Sales Order Fields
2.6 Overview – Shipping
Field Complete dlv Delivery block stat. Overall status Total Weight (and UoM) Volume Delivery status Item Material Delivery group DlvDateForGrp Note schd.lines Delivery Date Mat.Av.Dt.
Description
Source
Status of order in relation to the delivery block Overall status of entire order Total gross weight of all the items in the order in lbs
Material Master
Header - Status Header - Shipping
Material Master
Header - Shipping
Loading Date
Will be the same as goods issue date
Plnt Shipping Point
Plant number from where the material is being sourced Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Specifies whether the customer requires full or partial delivery for the item. Not Being Used Indicates if the item is blocked for delivery.
Route
Part.dlv./item Delivery Priority Delivery Block
Total volume of order (for liquid products only) Delivery status of entire order Item Number Material number of item Not Being Used Not Being Used Indicates whether multiple schedule lines exist for item Delivery Date Will be the same as goods issue date
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Other Location Header - Shipping
Contract - Item
Contract - Item
Schedule Lines Shipping Schedule Lines Shipping Item - Shipping Item - Shipping Item - Shipping
Sold-to customer
Item - Shipping Header - Shipping
Sales Order Fields Field Rejection Reason DC CumConfirmedQty Sales unit Order quantity SLCa RqTy Overall deliv.status Delivery status Delivery block stat.
Description Reason for rejecting item -- this cancels the line item Not Being Used Cumulative confirmed quantity for all schedule line items for item Sales Unit of Measure: This will also drive the billing Unit of Measure Order Quantity Schedule Line Category drive SAP functionality for the schedule line The requirements type determines the planning strategy to be used for a particular requirement Overall delivery status Delivery status of entire order Status of item in relation to the delivery block
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Source Manually populated
Other Location Item - Sales A
Item - Sales A Item - Sales A Item - Schedule Lines Material Master
Sales Order Fields
2.7 Overview – Reason for Rejection
Field Order reason Item Material Reason for rejection Net Value
Description Plt POitem Customer Material Numb
Description Indicates the reason for creating the sales document. This is required for returns, credit requests and debit requests but can be added to the other order types Item Number Material number of item Reason for rejecting item -- this cancels the line item The net value of the item, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Not Being Used Plant number from where the material is being sourced Sold-to PO item number for the item. Not being used. Description used by the customer to refer to the material
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Source Entered by
Contract - Item Manually populated
Contract - Item Contract - Item
Other Location Header - Sales
Item - Sales A Item - Conditions
Item - Shipping Item - Order Data Item - Order Data
Sales Order Fields
3 Header All the following fields apply to all line items on the order.
3.1 Header – Sales
Field Order Type
Sales Area Data
Sales Office
Description A classification that distinguishes between different types of sales document: -- DOM (Domestic) -- EXP (Export) -- DEXP (Domestic for Export) -- EXCH (Exchange) -- FD (Sample) -- KB (Consignment Fillup) -- KE (Consignment Issue) -- KA (Consignment Pickup) -- KR (Consignment Return) -- RE (Return) -- CR (Credit Request) -- DR (Debit Request) Sales Org / Distribution Channel / Division The sales org defines the organization responsible for the sale: -- 4630 (Sun Petrochemical Company) -- 5700 (Sunoco R&M) -- 5760 (Epsilon: This should never appear on a customer order. This is for internal processing only) Distribution Channel and Division will alwasy be 99. The location where the order was placed. These will be tied directly to each CSRs ID to populate this field. If it is not populated, it can be manually added. -- 1000 (HQ Mellon Bank Ctr) -- 1001 (HQ - 1818) -- 1002 (Pitt Tech & Comm Ctr)
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Source Entered by
Contract Header
ID
Sales Order Fields Field Sales Group Version Order Reason Delivery Time Document Date Created By Created On Guarantee Doc Currency (and exchange rate) Price Procedure Price list Price Group Diff Ref Code Pricing Date Customer Group Usage Sales District
Description Not Being Used Not Being Used Indicates the reason for creating the sales document. This is required for returns, credit requests and debit requests but can be added to the other order types Not Being Used The date on which you want the sales document to become effective for sales management purposes. By default this is the creation date SAP ID of who entered the order The date on which the document was created Not Being Used The currency that applies to the document.
Source
Determines which condition types can be used in a document and in which sequence they appear. Not Being Used Not Being Used Not being used on the header -- see item for use By default the header pricing date the header requested date. See item pricing date for additional information Identifies a particular group of customers (for example, wholesale or retail) for reporting Identifies orders as Push (PSH) or Pull (PLL). -- PLL (Pull) Not Being Used
Auto
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Entered by
Auto Auto Auto Ship-to Customer
Auto Sold-to Customer
Sales Order Fields
3.2 Header – Shipping
Field Ship to Party Unloading Point Department Delivery Block Shipping Conditions DG mgmt Profile MnsOfTrns type MeansTransp. Receiving Point Complete Delivery Order Combination Contains DG Shipping Type SperocId POD-relevant Total Weight Net Weight Volume
Description Customer Number of Ship to Customer Name of unloading point (for customers with the same address but different unloading points within the same facility) Not Being Used Indicates if the entire document is blocked for delivery. Mode of transportation Not Being Used Not Being Used Not Being Used Not Being Used Indicates whether a sales order must be delivered completely in a single delivery or whether the order can be partially delivered and completed over a number of deliveries. Indicates whether you are allowed to combine orders during delivery processing. Not Being Used Not Being Used Not Being Used Indicates if order is Proof of Delivery relevant (billing will not occur until POD has been completed) Total gross weight of all the items in the order in lbs Total net weight of all the items in the order in lbs Total volume of order (for liquid products only)
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Source Ship-to Customer Ship-to Customer
Sold-to Customer Sold-to Customer
Material Master Material Master Material Master
Sales Order Fields
3.3 Header – Billing
Field Payer Inco Inco (Part 2)
of Payment Fixed Value Date AddValueDays Billing Block Invoicing Dates Billing Date Serv.rendered Date Tax Dept Country SubsInvProcessing Ccode to be Billed AltTaxClassific Tax Dest Country EU Triang Deal Paymt guarant. Proc. Financial doc no. Depreciation %
Description Customer Number of Payer Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Key for defining payment composed of cash discount percentages and payment periods. Not Being Used Not Being Used Indicates if the entire sales document is blocked for billing. Identifies the calendar that determines the schedule of billing dates for the customer for customer on invoice lsit The date on which the billing is processed and booked for ing purposes. Not Being Used Not Being Used Not Being Used Company Code to be billed Not Being Used Not Being Used Not Being Used If order has a letter of credit to guarantee payment, populate "000001" If order has a letter of credit to guarantee payment, populate the number of the letter of credit (provided by credit department) Not Being Used
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Source Contract Header - Item
Payer Customer
Payer Customer
Sales Organization
Manually populated Manually populated
Sales Order Fields
3.4 Header – ing
Field AcctAssgGr Posting Period Assigment Dunning Key Dunning Block Reference Payment Method Exch.rate-acct Ccode to be Billed Net Tax Pricing Elements WBS Element Business Area
Description Grouping that is used to determine the s that will be posted for the order Not Being Used Not Being Used Not Being Used Not Being Used Payment method with which this item is to be paid. Not Being Used Company Code to be billed Net value of document Tax amount of document The condition records are the details of the pricing for the document Not Being Used Not Being Used
Page 20 of 54
Source Sold-to Customer
Payer Customer Sales Organization
Sales Order Fields
3.5 Header – Conditions
Field Net (and Currency) Tax Pricing Elements
Description The net value of the entire document, after any discounts and surcharges are taken into . Sales taxes are not included. The value is expressed in the document currency. Tax amount of the entire document The condition records are the details of the pricing for the document. These are summed from the individual items.
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Source
Sabrix
Sales Order Fields
3.6 Header – Assignment
Field WBS Element Business Area
Description Not Being Used Not Being Used
Source
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Sales Order Fields
3.7 Header – Partners
Field Partn.Funct = AG (SP) Sold-to Party Partn.Funct = EK (BU) Buyer Coordinator Partn.Funct = RE (BP) Bill-to Party Partn.Funct = RG (PY) Payer Partn.Funct = WE (SH) Ship-to Party Partn.Funct = Z1 Acct Manager - Genl Partn.Funct = Z2 Acct Manager - Pers Partn.Funct = Z3 Group Sales Manager Partn.Funct = Z4 Employee Resp Genl Partn.Funct = Z5 Employee Resp Pers Partn.Funct = Z6 Tech Rep - Genl Partn.Funct = Z7 Tech Rep - Pers Partn.Funct = Z9 (PS) Price
Description Sold-to Customer number
Source
Buyer coordinator placing the order. If the buyer coordinator with the name “GENERAL BUYER COORDINATOR” is chosen. Double click on this line item to update the actual name of the person placing the order. Bill-to Customer
Sold-to Customer
Payer
Sold-to Customer
Ship-to Customer
Sold-to Customer
Number that represent the manager (general title -- not the individual employee) Number that represent the manager (actual individual employee)
Ship-to Customer
Number that represent the group sales manager (actual individual employee)
Sold-to Customer
Manager Genl Manager Genl
Number that represent the employee responsible (i.e. CSR) (general title -not the individual employee)
Ship-to Customer
Number that represent the employee responsible (i.e. CSR) (actual individual employee)
Employee Responsible - Genl
Number that represent the technical representative (general title -- not the individual employee) Number that represent the technical representative (actual individual employee) Price customer -- used for some distributors to receive an upfront discount
Ship-to Customer
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Tech Rep - Genl Manually populated
Sales Order Fields Field Partner Partn.Funct = ZA (M1) MSDS 1 Partn.Funct = ZE (M2) MSDS 2 Partn.Funct = ZB (BL) BOL Recipient Partn.Funct = ZD (FD) Final Destination Partn.Funct = ZF (FB) Freight Bill Payer Partn.Funct = ZU (UL) Ultimate Customer Partn.Funct = ZC (CB) Export Customs Broker Partn.Funct = SP (CR) Freight Forwarder Partn.Funct = TZ Import Customs Broker
Description
Source
person to receive MSDS
Ship-to Customer
person to receive MSDS
Ship-to Customer
person to receive BOL
Ship-to Customer
Final Destination of delivery. Either the number of the ship-to customer can be used or the generic final destination customer 6000000.
Contract Header
The customer number of the freight bill payer when the freight bill payer is not Sunoco or the Customer
Sold-to Customer
The ultimate customer used for reporting purposes.
Sold-to Customer
The vendor representing the export customs broker. It is assumed that the export customs broker is also the freight forwarder unless otherwise specified with the freight forwarder partner function. This is specific to export orders. The vendor representing the freight forwarder. It is assumed that if there is not a freight forwarder is not on the order, that it is the same as the export customs broker (CB). This applies only to export orders, however it is not required. The vendor representing the import customs broker. This applies only to export orders, however it is not required.
Sold-to Customer
Page 24 of 54
Sold-to Customer
Sold-to Customer
Sales Order Fields
3.8 Header – Text
* If both the sold-to and ship-to customers have the same type of text, the ship-to customer text will override the sold-to customer text. * Not all text appears for all order types. Below is all possible text on all order types Field Desk Details
Description Internal notes
Transportation
Transportation Text
Special Instructions
Special Instructions that print on the Order Acknowledgement
BOL Text
Text to print on the Bill of Lading
Quality
Quality Instruction
Labeling Instructions
Labeling Instructions print on the Order Acknowledgement to the third party locations (ZOAT) Invoice text that prints on the invoice
Invoice Text Water Movement Information Return Description Return Authorization Return Disposition Credit/Debit Authorization Credit/Debit Description
For exports that are going to be on the water, information such vessel number and name can be added here to print on the order acknowledgement For return orders, enter any additional information regarding the return that needs to be documented For return orders, paste the supply chain authorization email to accept the return. For return orders, enter the return displosition For credit and debit requests, paste the appropriate email to authorize the credit/debit. For credit and debit requests, enter any additional information regarding the credit/debit that needs to be documented
Page 25 of 54
Source Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Sold-to or Ship-to Customer Manually entered Manually entered Manually entered Manually entered Manually entered Manually entered
Sales Order Fields
Page 26 of 54
Sales Order Fields
3.9 Header – Order Data
Field PO Number Purchase order date Purchase order type Last date Name Your Reference Telelphone Addit. No of Dunnings Collective No Purchase order no. Purchase order date Purchase order type Your Reference
Description Overall Purchase order number Date of Purchase Order (by default, the current date) Manner in which the purchase order was received Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Customer's Customer PO number Date of Customer's Customer PO Manner in which the customer received the PO from their customer Not Being Used
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Source Manually populated Manually populated
Sales Order Fields
3.10 Header – Status
Field Overall status Rejection status Delivery status Credit status Overall blkd status Header Data Header dlv Data Header bill.dat Item Data Item Deliv Data Item Bill Data
Description Overall status of entire order Rejection status of entire order Delivery status of entire order Credit status of entire order Overall blocked status of entire order Overall completeness of header data of the order Displays the incompleteness status of the header order data related to the delivery. Displays the incompleteness status of the header order data related to the billing Overall completeness item data of the order Displays the incompleteness status of the item order data related to the delivery. Displays the incompleteness status of the item order data related to the billing
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Source
Sales Order Fields
3.11 Header – Additional Data A
Field Customer Group 1 Customer Group 2 Customer Group 3 Customer Group 4 Customer Group 5 Condition Group 1 Condition Group 2 Condition Group 3 Condition Group 4 Condition Group 5
Description Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
Source
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Sales Order Fields
3.12 Header – Additional Data B
No Fields.
Page 30 of 54
Sales Order Fields
3.13 Header – Interest
Field Interest
Description Not being used.
Source
Page 31 of 54
Sales Order Fields
4 Item Data 4.1 Item – Sales A
Field Order Quantity (and UoM) Conversion Factors First Delivery Date Delivery Time Contract Number (and Item) Net Value (and Currency) Exch.rate Pricing Date Material Entered EAN/UPC Engineering Change Batch BOM Explosion number Usage Bus Transaction Type Reason for Rejection Gross/net price rule Altnernative to item
Description Order quantity in the order unit of measure
Source Manually populated
Conversion factors from unit of measure to pounds. The first requested delivery date Not Being Used Number of contract (and item) used to create item.
Material Master Manually populated
Net value of item Exchange rate used to convert value from USD4. Pricing date used for the item (based upon estimated ship date) Material number of item Not Being Used Not Being Used Field only appears for batch managed materials. If an order is batch specific, batch number can be entered. Not Being Used
Manually populated
Not Being Used Always "11" for final sales Reason for rejecting item -- this cancels the line item Not Being Used Not Being Used
Page 32 of 54
Manually populated
Sales Order Fields
4.2 Item – Sales B
Field Pr Ref Material Prod Hierarcy Material Group MatGroup1 MatGroup2 Division Customer Group Price List Diff Ref Code Mat.pricing grp Price Group Sales District Partner funct. Acctg Indicator Ship-to msg Products msg Quantity msg UoM msg Pay msg Valid date msg
Description Not Being Used Product hierarchy for reporting purposes Material group used for reporting Not Being Used Not Being Used Division material belongs to Customer classification used for reporting Not Being Used Geographic code used for pricing for some distributors Material Group used for pricing Group used for pricing Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
Page 33 of 54
Source Material Master Material Master
Material Master Sold-to Customer Contract Item Contract Item Contract Item
Sales Order Fields
4.3 Item – Shipping
Field Ship-to Party Unloading Point Department Plant Shipping Point Route Mat.freight Grp MnsOfTrns type MeansTransp. Receiving Point Delivery Prior. Stor. Location Part.dlv/item Max.Part.Deliv. Order Combination Shipping Type Spec.Processing Net Weight (and UoM) Gross Weight Volume Overdeliv. Tolerance Underdeliv. Tolerance
Description Ship-to Customer
Source
Not Being Used Plant number from where the material is being sourced Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Storage location where the product is being sourced. For the majority of orders this will be left blank unless it is known. Specifies whether the customer requires full or partial delivery for the item. The maximum number of partial deliveries you can make (including the first delivery) to satisfy the order quantity for an item. Indicates whether you are allowed to combine orders during delivery processing. Not Being Used Freight Net weight of item in lbs.
Contract Item
Sold-to customer Sold-to customer Sold-to customer Contract Item Material Master
Gross weight of item in lbs Volume of item in gallons (liquids only) Percentage (based on the order quantity) up to which an overdelivery of this item will be accepted. Percentage (based on the order quantity) up to which an underdelivery of this item will be accepted.
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Material Master Material Master Sold-to customer Sold-to customer
Sales Order Fields Field Unlimited Tol
Description Not Being Used
Source
Page 35 of 54
Sales Order Fields
4.4 Item – Billing Document
Field Payer Inco Inco (Part 2)
Payment Fixed Value Date Add.Value Days Title es at Plant Billing Block Invoicing Dates Billing Date Serv.rendered Date Tax classific Acct asgnment grp Payment Method Posting Period Exch.rate-acct Dunning Key Dunning Block Rev. recog Acc. Start Revenue Dist
Description Payer customer Commonly-used trading that comply with the standards established by the International Chamber of Commerce (ICC). Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA to US and CA to CA. For other orders, in addition to “ORIGIN” or “DESTINATION” the port can be entered. See table ZTINCO2 for additional options (using transaction ZTINCO2). Key for defining payment composed of cash discount percentages and payment periods. Not Being Used Not Being Used Not Being Used Indicates if the entire sales document is blocked for billing. Identifies the calendar that determines the schedule of billing dates for the customer for customer on invoice lsit The date on which the billing is processed and booked for ing purposes. Not Being Used Tax Classification of Material Grouping that is used to determine the s that will be posted for the order Payment method with which this item is to be paid. Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
Page 36 of 54
Source Contract Item - Item
Payer (or overridden by condition type "ZTRM")
Manually Populated Sold-to customer
Material Master Material Master Payer Customer
Sales Order Fields Field Paym.guar.proc Financ.doc.no PaytGuarFm Ret Deprec. 1-9
Description If only the item has a letter of credit to guarantee payment, populate "000001". (If the entire order is guaranteed, use the same field on the header) If only the item has a letter of credit to guarantee payment, populate the number of the letter of credit (provided by credit department). (If the entire order is guaranteed by the same document, use the same field on the item) Not Being Used Not Being Used Not Being Used Not Being Used
Page 37 of 54
Source Manually Populated Manually Populated
Sales Order Fields
4.5 Item – Tax Exemption License
Field Licenses Used for Tax Exemption
Description Not being used.
Source
Page 38 of 54
Sales Order Fields
4.6 Item – Excise Duty
Field Internal license no External license no License Type Valid from Valid to
Description Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
Source
Page 39 of 54
Sales Order Fields
4.7 Item – Conditions
Field Qty Net (and Currency) Tax Pricing Elements
Description Quantity (and unit of measure) used for pricing Net value of item Tax on item The condition records are the details of the pricing for the document
Page 40 of 54
Source
Sales Order Fields
4.8 Item – Assignment
Field Business Area Profit Center WBS Element Order Profit Segment Costing Sheet Overhead Key Profit Center Billing
Description Not Being Used Profit Center used in financial entries for reporting Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Profit Center used in financial entries for reporting
Page 41 of 54
Source Material Master
Material Master
Sales Order Fields
4.9 Item – Schedule Lines
Field Fixed date and quantity Delivery Time Order Quantity (and UoM) Delivered qty External Date Type Delivery Date Order Quantity Rounded qty Confirmed qty Sales UoM Delivery Block Delivered qty Sched.line.cat Purchase Requisition Requisn Item
Description Indicates whether you want to fix the delivery dates and quantities that are confirmed after an availability check for the item. Not Being Used Order Quantity and Unit of Measure Quantity already delivered Always "D" by Default Delivery Date Order Quantity Order Quantity Confirmed Quantity (through ATP) Unit of Measure Indicates if the entire document is blocked for delivery. Quantity already delivered Category used to drive functionality for shipping Not Being Used Not Being Used
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Source
Sales Order Fields
4.9.1
Field Confirmed qty Conversion Factors Delivery Date Arrival Time Order Quantity Rounded quantity Required quanitity Engin.change BOM Explosion number
Schedule Lines - Sales
Description Confirmed Quantity (through ATP) Factor used to convert sales unit of measure to lbs. Delivery Date Arrival Time Order Quantity Order Quantity Total required quantity Not Being Used Not Being Used
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Source
Sales Order Fields
4.9.2
Field Confirmed qty Conversion Factors Delivery date Arrival Time Goods issue date GI Time Loading Date Loading Time Material Avail.date Matl Staging time Transportation Plan.Date Tr.Plan.Time Shipping Point Route Route Schedule Delivery Block
Schedule Lines - Shipping
Description Confirmed Quantity (through ATP) Factor used to convert sales unit of measure to lbs. Delivery Date Arrival Time Goods Issue date calculated from delivery date minus transit time (taking into consideration factory calendar of ship point) Goods issue time Will be the same as goods issue date Will be the same as goods issue time Will be the same as goods issue date. Used in ATP. Will be the same as goods issue time Will be the same as goods issue date Will be the same as goods issue time Shipping point number from where the material is being shipped. Determined by the shipping conditions, plant and load group from the material master. Route ID used for shipping. Route contains transit time and carrier. For truck delivered and rail delivered, the route is automatically determined. For other modes of transportation, use the appropriate generic route. Not Being Used Indicates if the item is blocked for delivery.
Page 44 of 54
Source
Sales Order Fields
4.9.3
Field Schedule line date Order Quantity (and UoM) Rounded quantity Plant/Stge loc. Movement Type
Schedule Lines - Procurement
Description Delivery Date Order quantity
Source
Order quantity Plant and storage location Movement type used to drive material movement
Page 45 of 54
Sales Order Fields
4.9.4
Field Selection date Excepted Quantity Reportable Quantity Exemption: Highly Visc. Listed Goods Reg. prof. exc. Qty (and No overwriting) Reg. prof. rep. Qty (and No overwriting) Reg. prof. exmpt:HV (and No overwriting) Reg. prof. lstd gds (and No overwriting)
Schedule Lines – Dangerous Goods
Description Not Being Used Not Being Used Not Being Used Not Being Used
Source
Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
Page 46 of 54
Sales Order Fields
4.10 Item – Partners
Many of the partners are display only on the item because they are set up on the header of the order. Field Partn.Funct = AG (SP) Sold-to Party Partn.Funct = EK (BU) Buyer Coordinator Partn.Funct = RE (BP) Bill-to Party Partn.Funct = RG (PY) Payer Partn.Funct = WE (SH) Ship-to Party Partn.Funct = Z1 Acct Manager - Genl Partn.Funct = Z2 Acct Manager - Pers Partn.Funct = Z3 Group Sales Manager Partn.Funct = Z4 Employee Resp Genl Partn.Funct = Z5 Employee Resp Pers Partn.Funct = Z6 Tech Rep - Genl Partn.Funct = Z7
Description Sold-to Customer number
Source
Buyer coordinator placing the order
Sold-to Customer
Bill-to Customer
Sold-to Customer
Payer
Sold-to Customer
Ship-to Customer
Sold-to Customer
Number that represent the manager (general title -- not the individual employee) Number that represent the manager (actual individual employee)
Ship-to Customer
Number that represent the group sales manager (actual individual employee)
Manager Genl Manager Genl
Number that represent the employee responsible (i.e. CSR) (general title -not the individual employee)
Ship-to Customer
Number that represent the employee responsible (i.e. CSR) (actual individual employee)
Employee Responsible - Genl
Number that represent the technical representative (general title -- not the individual employee) Number that represent the technical representative (actual individual
Ship-to Customer
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Tech Rep - Genl
Sales Order Fields Field Tech Rep - Pers Partn.Funct = Z9 (PS) Price Partner Partn.Funct = ZA (M1) MSDS 1 Partn.Funct = ZE (M2) MSDS 2 Partn.Funct = ZB (BL) BOL Recipient Partn.Funct = ZD (FD) Final Destination Partn.Funct = ZF (FB) Freight Bill Payer Partn.Funct = ZU (UL) Ultimate Customer Partn.Funct = ZC (CB) Export Customs Broker Partn.Funct = SP (CR) Freight Forwarder Partn.Funct = TZ Import Customs Broker
Description employee) Price customer -- used for some distributors to receive an upfront discount
Source
person to receive MSDS
Ship-to Customer
person to receive MSDS
Ship-to Customer
person to receive BOL
Ship-to Customer
Final Destination of delivery. Either the number of the ship-to customer can be used or the generic final destination customer 6000000.
Contract Header
The customer number of the freight bill payer when the freight bill payer is not Sunoco or the Customer
Sold-to Customer
The ultimate customer used for reporting purposes.
Sold-to Customer
The vendor representing the export customs broker. It is assumed that the export customs broker is also the freight forwarder unless otherwise specified with the freight forwarder partner function. This is specific to export orders. The vendor representing the freight forwarder. It is assumed that if there is not a freight forwarder is not on the order, that it is the same as the export customs broker (CB). This applies only to export orders, however it is not required. The vendor representing the import customs broker. This applies only to export orders, however it is not required.
Sold-to Customer
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Manually populated
Sold-to Customer
Sold-to Customer
Sales Order Fields
4.11 Item – Texts
* Not all text appears for all order types. Below is all possible text on all order types Field Desk Details Transportation Special Instructions BOL Text Quality Labeling Instructions Invoice Text Manual Price Authorization Manual Price Reason Code Customer Specific DG Info RR License Number Permit Number Authorization
Description Internal notes Transportation Text Special Instructions that print on the Order Acknowledgement Text to print on the Bill of Lading Quality Instruction Labeling Instructions prints on the Order Acknowledgement to third parties only (ZOAT). Invoice text that prints on the invoice Authorization for manually added price
Source Contract Item Contract Item Contract Item Contract Item Contract Item Contract Item
Reason code for manually pricing used for reporting purposes
Manually populated
DG information that prints on BOL. Specifically, enter Canadian ERP information. Railroad license number to print on the BOL Permit number to print on the BOL (used mainly for shipment to Mexico) Paste authorization email from appropriate approver for rebate accruals and settlements.
Contract Item
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Contract Item Manually Populated
Manually Populated Manually Populated Manually populated
Sales Order Fields
4.12 Item – Order Data
Field PO Number Purchase order date Purchase order type Purchase order item Your Reference Customer Material Purchase order no. Purchase order date Purchase order type Purchase order item Your Reference
Description Item Purchase order number (by default the same as header) Date of Purchase Order (by default, the current date) Manner in which the purchase order was received (by default the same as the header) Not Being Used Used in the Inbound Eastman and Kleinschmidt interface to store the customer’s B2B revision number. Customer Material Description Customer's Customer PO number Date of Customer's Customer PO Manner in which the customer received the PO from their customer Not Being Used Not Being Used
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Source
Inbound Interface Contract Item
Sales Order Fields
4.13 Item – Status
Field Overall Status Reason for Rejection Delivery status Item Data Item data for deliv Item billing data
Description Status of item Reason for rejecting item -- this cancels the line item Delivery status of item Indicates completeness of item data Indicates completeness of item data related to the delivery Indicates completeness of item data related to the billing document
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Source Manually Populated
Sales Order Fields
4.14 Item – Structure
Not being used
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Sales Order Fields
4.15 Item – Additional Data A
Field Material Group 1 Material Group 2 Material Group 3 Material Group 4 Material Group 5 Condition Group 1 Condition Group 2 Condition Group 3 Condition Group 4 Condition Group 5
Description Grouping used for tax reporting Indicator of DEA regulated products End Use Code Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used Not Being Used
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Source Material Master Material Master Contract Item
Sales Order Fields
4.16 Item – Additional Data B
None.
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