Sglgb Technical Notes 5y1m1g

SGLGB Form No. 3

Seal of Good Local Governance for Barangay (SGLGB) TECHNICAL NOTES CORE AREA 1: PEACE AND ORDER INDICATOR 1.

2.

FUNCTIONALIT Y OF THE BARANGAY ANTI-DRUG ABUSE COUNCIL (BADAC)

FUNCTIONALIT Y OF THE BARANGAY PEACE AND ORDER COMMITTEE (BPOC)

RELEVANCE / DEFINITION Based on DILG-DDB JMC No. 2018-01 dated May 21, 2018, the determination of the official entries in all categories shall be guided by the Overall Performance Rating (OPR) and its Adjectival Equivalent as follows: Overall Performance Rating (OPR) 85-100 51-84 50 points and Below

DATA SOURCE C/MLGOO

MEANS OF VERIFICATION  Document review

Adjectival Rating High level Moderate level Low level

DILG MC No. 2018-135 dated August 16, 2018 provides for the Technical Guide Notes on the BADAC functionality audit. Based on DILG Memorandum Circular No. 2008-101 dated June 17, 2008, the level of functionality of the BPOC shall be defined as: 1)

Ideal - Acquired a rating of 80-100% which means that the BPOC was able to achieve all the indicators for evaluating functionality;

2)

Mature – Acquired a rating of 51-79%, was able to reach the requirements for organization and meetings and any of the sub-indicators for policies, plans and budget or accomplishment report or vice-versa;

3)

Progressive – Achieved a rating of 21-50%, and aside from organization and meetings, it achieved the requirements of any of the sub-indicators under policies, plans and budget or accomplishment report or vice-versa;

 Functionality of BADAC based on DILG-DDB JMC No. 2018-01  Form 5 of DILG MC No. 2018-135

C/MLGOO



C/MLGOO

 Document review

Document review

 BPOC Monitoring Form 2 (DILG MC No. 2008-101)

4) 3.

PERFORMANCE RATE IN THE LUPONG TAGAPAMAYAP



Basic – Acquired a rating of 20% and achieved the requirements for organization and meetings. Section 1 of the istrative Order No. 394 dated February 7, 1997 signed by President Fidel V. Ramos provides for the creation of the Lupong Tagapamayapa Incentives Awards (LTIA).

REQUIREMENT

 LTIA Form 3 (DILG MC No. 2016-58)

Page 1 of 9

4.

A INCENTIVES AWARDS (LTIA)



MAINTENANCE OF RECORD OF BARANGAY INHABITANTS (RBIs)





Based on DILG MC No. 2016-58 dated April 29, 2016, the determination of the official entries in all the awards categories shall be guided by the Overall Performance Rating (OPR) and its Adjectival Equivalent as follows: Overall Performance Rating (OPR) Adjectival Rating 95-100 Outstanding or Excellent 90-94 Very Satisfactory 85-89 Satisfactory 80-84 Fair 75-79 Poor Below 75 Very Poor Section 394 (d)(6) of the Local Government Code provides that the barangay secretary is mandated to maintain update and keep records of inhabitants in the barangay. The information should contain the name, address, place and date of birth, sex, civil status, citizenship and occupation of the inhabitants.

Barangay Secretary

 Document review  Onsite inspection

 RBI  Certification from the Punong Barangay

Based on DILG MC No. 2008-144, the regular updating of the RBI by the barangay secretary is every six (6) months.

CORE AREA 2: FINANCIAL ISTRATION INDICATOR 1.

COMPLIANCE WITH THE BARANGAY FULL DISCLOSURE POLICY (BFDP)

RELEVANCE / DEFINITION 



It is one of the indicators that the barangay demonstrates a good financial housekeeping pursuant to section 351 of the Local Government Code of 1991 and DILG Memorandum Circular No. 2014-81. To ensure that barangays adhere to the highest ideals and standards of transparency and ability, all Punong Barangays are directed to post in an area inside the barangay hall that can be easily viewed by the public and on their website (if available), the following six (6) documents as prescribed by the Department of Budget and Management (DBM): 1.

2.

Barangay Budget. Information detail on estimates of yearly income and the total appropriations covering personal services, maintenance and other operating expenses and capital outlay. It shall be posted at the beginning of the specified fiscal year and shall remain posted for the entire period covered. Summary of Income and Expenditures. Section 352 of the Local Government Code of 1991 requires the posting within thirty (30) days from the end of each fiscal year in at least three (3) publicly accessible and conspicuous places in the barangay a summary of all revenues collected and funds received including the appropriations and disbursement of such funds during the preceding fiscal year. It shall be posted for the entire duration of the specified fiscal year.

DATA SOURCE C/MLGOO Barangay Secretary

MEANS OF VERIFICATION  Document review  Onsite inspection

REQUIREMENT  Certification from the C/MLGOO  BFDP Monitoring Form No 1  BFDP Monitoring Form No 2  BFDP Monitoring Form No 3  Barangay Full Disclosure Board in compliance to the requirements

Page 2 of 9

3.

20% Component of the IRA Utilization. Information detail on the yearly barangay expenditures on social development, economic development and environmental management and other barangay expenses using the barangay IRA share. It shall be posted at the beginning of the specified fiscal year and shall remain posted for the entire period covered.

4.

Annual Procurement Plan or Procurement List. Information detail on the name of project, individual item or article and specification or description of good and services, procurement method, fund source, unit price or estimated cost or approved budget for the contract and procurement schedule. It shall be posted for the entire period of the fiscal year.

5.

List of Notices of Award. Information detail on the name of project, business address, brief description of goods and services required by barangay, address of recipient of goods or services and amount of bid. It shall be posted quarterly and shall remain posted for the entire period of the fiscal year. If available, the actual Notice of Award shall also be posted under the List of Notices of Award.

6.

2.

PERCENTAGE INCREASE IN LOCAL RESOURCES



Itemized Monthly Collections and Disbursements. This shall be posted within ten (10) days following the end of every month by the barangay treasurer pursuant to Section 513 of the Local Government Code of 1991 (RA 7160). All preceding monthly documents shall remain posted under the subsequent monthly documents for reference. Based on Section 152 of the Local Government Code of 1991, the barangays may levy the following taxes, fees, and charges which shall exclusively accrue to them:

set in, with photo documentation

(a) Taxes – On stores or retailers with fixed business establishments with gross sales or receipts of the preceding calendar year of Fifty Thousand Pesos (P50,000.00) or less, in the case cities and Thirty Thousand Pesos (P30,000.00) ore less, in case of municipalities, at a rate not exceeding one percent (1%) on such gross sales or receipts.

Barangay Treasurer

 Document review

 Barangay Budget  Certification from the Local Budget Officer

(b) Service Fees or Charges – Barangay may collect reasonable fees or charges for services rendered in connection with the regulation or the use of Barangay-owned properties or service facilities such as palay, copra, or tobacco dryers. (c) Barangay Clearance – no city or municipality may issue any license or permit for any business or activity unless a clearance is first obtained from the Barangay where such business or activity is located or conducted. For such clearance, the Sangguniang Barangay may impose a reasonable fee. The application for clearance shall be acted upon within seven (7) working days from the filing thereof. In the event that the clearance is not issued within the said period, the city or municipality may issue the said license or permit. (d) Other Fees and Charges – The Barangay may levy reasonable fees and charges:

Page 3 of 9

(1) On commercial breeding of fighting cocks, cockfighting and cockpits; (2) On places of recreation which charge ission fees; and (3) On billboards, signboards, neon signs, and outdoor ments. 

The percentage increase in local resources is obtained using the formula: 1)

Total amount obtained from local resources in CY 2018 - Total amount obtained from local resources in CY 2017 = n

2)

(n / Total amount obtained from local resources in 2016) x 100 = percentage increase in local resources

CORE AREA 3: DISASTER PREPAREDNESS INDICATOR 1.

FUNCTIONALITY OF THE BARANGAY DISASTER RISK REDUCTION AND MANAGEMENT COMMITTEE (BDRRMC)

RELEVANCE / DEFINITION 

Section 1, Rule 6 of RA 10121 (PDRRM Act of 2010) provides for the creation of the Barangay Disaster Risk Reduction and Management Committee (BDRRMC) in every barangay.



Section 4 of the IRR of RA 10121 and Section 7 of t Memorandum Circular No. 2014-1 among the NDRRMC, DBM, DILG and CSC, provides the following roles, responsibilities and functions of the BDRRMC which serve as bases in assessing/evaluating its functionality: 1) 2) 3) 4)

2.

ACCOMPLISHME NT RATE OF THE ACTIVITIES/ PROJECTS REFLECTED IN

BDRRMC or similar ed with EO or similar; With an approved BDRRM plan; Allocated BDRRM fund (5% of the Regular Fund); and Conducted meeting at least once every quarter.

DATA SOURCE Barangay Secretary/ Barangay Treasurer Local Disaster Risk Reduction and Management Officer (LDRRMO)

MEANS OF VERIFICATION  Document review

REQUIREMENT  Executive Order or similar issuance creating the BDRRMC  Approved BDRRM plan  5% BDRRM fund in the annual budget



Memorandum series of 169 dated March 2013 by the Office of Civil Defense required the LCEs to submit DRRM Plans in accordance to the LDRRM template agreed during the NDRRM Summit.

 Minutes of the meeting in every quarter



NDRRMC MC No. 01, s. 2018 entitled, “Adoption of the Quality Assessment System and the Operation LISTO: Simplified Barangay Disaster Risk Reduction and Management (BDRRM) Plan Template ened all LGUs to adopt and utilize the QAT and BDRRM Plan template. The Accomplishment rate is computed using the formula:

 Certification from the LDRRMO



N = (Total number of activities/projects accomplished / Total number of activities/projects reflected in the BDRRM plan) x 100

 Report of Utilization submitted to the COA, copy furnished the

Page 4 of 9

3.

THE BARANGAY DISASTER RISK REDUCTION AND MANAGEMENT (BDRRM) PLAN OR SIMILAR PLAN EXTENT OF RISK ASSESSMENT AND EARLY WARNING SYSTEM

DILG  Accomplishme nt Report/Utiliza tion Report 

 Post-activity Reports of drills conducted

Based on Rule 6, Section 4 of the IRR of RA 10121, the BDRRMC shall: 1) 2) 3)

facilitate and risk assessments and contingency planning activities; maintain a local risk map; and operate a multi-hazard early warning system

 Local Risk Map

These shall be the bases in assessing the extent of risk assessment and early warning system of the barangay, to wit:

4.

EXTENT OF PREPAREDNESS FOR EFFECTIVE RESPONSE AND EARLY RECOVERY





1) 2)

 Certification from the LDRRMO

The extent of preparedness for effective response and early recovery shall be measured based on the following:

 EO or similar issuance organizing the Emergency Search and Rescue Teams

Maintenance of a local risk map; Establishment of an Early Warning System that is linked with the higher LGUs and that the community is aware of its warning and operations; and 3) Conduct of drills. Based on Section 12(b) of RA 10121, the BDRRMCs shall organize, train and directly supervise the local emergency response team and Accredited Community Disaster Volunteers (ACDVs).

1) 2) 3) 4)

Organization of Emergency Search and Rescue Teams, ed wit EO or similar; Conducted training for the Emergency Search and Rescue Teams; Availability of functional disaster equipage; and Designation of an evacuation center.

ESSENTIAL AREA 1: SOCIAL PROTECTION INDICATOR 1.

FUNCTIONALITY OF THE VIOLENCE AGAINST WOMEN (VAW) DESK

RELEVANCE / DEFINITION The functionality of the VAW Desk shall be based on the following: 1) 2) 3)

VAW Desk ed with an Ordinance or similar; VAW Desk Officer attended/participated in capacity building activities in the past 12 months; and Submitted VAWC Cases Quarterly reports.

DATA SOURCE  Barangay Secretary  Local Social Welfare Development Officer (LSWDO)

MEANS OF VERIFICATION  Document review

REQUIREMENT  Ordinance or similar creating the VAW Desk  VAWC cases quarterly reports

Page 5 of 9

2.

ACCESS TO HEALTH SERVICES IN THE BARANGAY



Maintenance of a barangay health center is among the basic services of the barangay pursuant to Section 17 of RA 7160.



Access to health services in the barangay indicates the following: 1) 2) 3)

 Barangay Secretary

 Document review

 Certificate of attendance/ participation  Appointment of BHW

 Onsite inspection

 Appointment of BNS

Maintenance of a Barangay Health Station (BHS) Barangay Health Worker (BHW) manning the BHS Barangay Nutrition Scholar (BNS) assisting in the BHS

 Location of the Barangay Health Station (BHS)  Services in the BHS  Certification from the City/ Municipal Health Officer (C/MHO)

3.

FUNCTIONALITY OF THE BARANGAY DEVELOPMENT COUNCIL





Section 106 of RA 7160 mandates that, “each local government unit shall have a comprehensive, multi-sectoral development plan to be initiated by its development council and approved by its Sangguniang Barangay in setting the direction of economv and social development and coordinating development efforts within its territorial jurisdiction” DILG MC 2009-109 entitled, ”Guidelines in Monitoring the Functionality of the Barangay Development Councils” provides for the criteria in rating the functionality of the same, to wit:

 Barangay Secretary

 Document review

 BDC Monitoring Form 2  BDC Monitoring Form 3

Level of Functionality 1) 2) 3) 4)

Ideal – acquired the rating of 80-100%, means that the BDC was able to achieve all the indicators for evaluating the functionality. Mature – acquired a rating of 51-79% and achieved the requirements for organization and meetings, and any of the sub-indicators under Policies and Plans or Accomplishment Report or vice-versa. Progressive – acquired a rating of 21-50%, and aside from organization and meetings, it achieved the requirements of any of the sub-indicators under Policies and Plans or Accomplishment Report or vice-versa. Basic - acquired a rating of 20% and achieved the requirements for organization and meetings.

Page 6 of 9

4.

REPRESENTATIO N OF CSOs IN THE BARANGAY BASED INSTITUTIONS (BBIs)

DILG MC No. 2018-146 dated August 31, 2018 provides for the process in the accreditation of Barangay-Based NGOs and their hip in the BBIs. The representation of the Civil Society Organization (CSO) is assessed in the following barangay-based institutions (BBIs): 1.

Barangay Development Council (BDC) Based on Section 107(a)(2) of the Local Government Code of 1991, the representatives of non-governmental organizations operating in the Barangay shall constitute not less than one fourth (1/4) of the of the duly organized council.

2.

Barangay Disaster Risk Reduction and Management Committee (BDRRMC) Based on Section 5.7 of JMC No. 2014-01, the punong barangay shall facilitate and ensure the participation of at least two (2) CSO representatives from existing and active community-based people’s organizations representing the most vulnerable and marginalized groups in the barangay.

3.

Barangay Peace and Order Committee (BPOC) Based on DILG MC No. 2008-101 dated June 17, 2008, the composition of the BPOC includes at least three (3) , duly endorsed by an organized neighborhood association, from existing barangay based anti-crime groups, neighborhood watch groups or NGOs well known in the community.

4.

Barangay Ecological Solid Waste Management Committee (BESWMC) Based on Section 389 (b) (9) of the Local Government Code of 1991, for efficient, effective and economical governance, the purpose of which is the general welfare of the Barangay and its inhabitants, the Punong Barangay shall enforce laws and regulations relating to pollution control and protection of the environment.

 Barangay Secretary

 Document review

 Ordinance or similar on the creation of the following BBIs: 1) BDC 2) BDRRMC 3) BPOC 4) BESWMC 5) BC 6) Barangay GAD Focal Point System

Rule VI Section 6 of the IRR of RA 9003 provide for the creation of a BESWMC and its functions and responsibilities. DILG Memorandum Circular No. 2018-112 dated July 12, 2018 provides for the organization or reorganization of the BESWMC. 5.

Barangay Council for the Protection of Children (BC) Section 15 of RA 9344, otherwise known as the “Juvenile Justice and Welfare Act of 2006” mandates LGUs to establish ans strengthen the Local Council for the Protection of Children (LC) at all levels. The said Act likewsie provides specific tasks to be undertaken by the BC in handling Children at Risk (CAR) and Children in Conflict with the Law (CICL). DILG Memorandum Circular No. 2008-126 dated August 21, 2008 provides for the

Page 7 of 9

guidelines in monitoring the functionality of LCs at all levels. 6.

Barangay Gender and Development (GAD) Focal Point System RA 9710, otherwise known as the “Magna Carta of Women” provides for the creation and/or strengthening of the GAD Focal Points (GFP) in all departments, including their attached agencies, offices, bureaus, state universities and colleges, GOCCs, LGUs and other government instrumentalities. JMC No. 2016-01 dated January 12, 2016 among DILG, DBM, NEDA and PCW was issued, providing for the guidelines in the preparation of GAD plans and budget.

ESSENTIAL AREA 2: BUSINESS-FRIENDLINESS AND COMPETITIVENESS INDICATOR 1.

2.

ENACTMENT OF BARANGAY TAX ORDINANCE

ISSUANCE OF BARANGAY CLEARANCE WITHIN SEVEN (7) WORKING DAYS FROM THE FILING THEREOF

RELEVANCE / DEFINITION 



DATA SOURCE

Based on Section 129 of the Local Government Code of 1991, each local government unit shall exercise its power to create its own sources of revenue and to levy taxes, fees and charges subject to the provisions of the Code, consistent with the basic policy of local autonomy. Such taxes, fees, and charges shall accrue exclusively to the local government units.

Barangay Secretary

Based on Section 152(c) of the Local Government Code of 1991, the application for barangay clearance shall be acted upon within seven (7) working days from the filing thereof. In the event that the clearance is not issued within the said period, the city or municipality may issue the said license or permit.

Barangay Secretary

MEANS OF VERIFICATION Document review

REQUIREMENT Barangay tax ordinance

Barangay Treasurer Document review

Logbook/record book

Barangay Treasurer

ESSENTIAL AREA 3: ENVIRONMENTAL MANAGEMENT INDICATOR 1.

PRESENCE OF A MATERIALS RECOVERY FACILITY (MRF)

RELEVANCE / DEFINITION 

Section 32 of RA 9003 a.k.a. ESWM Act of 2000 provides that, “There shall be established a Materials Recovery Facility (MRF) in every barangay or cluster of barangays. The facility shall be established in a barangay-owned or –leased land or any suitable open space to be determined by the barangay through its Sanggunian.”



Section 33 of RA 9003 provides that, “Materials recovery facility shall be designed to receive, sort, process, and store compostable and recyclable material efficiently and in an environmentally sound manner. That facility shall address the following

DATA SOURCE Barangay Secretary

MEANS OF VERIFICATION  Onsite validation

REQUIREMENT  Certification from the City/Municipal Environment and Natural Resources Office (C/MENRO)

Page 8 of 9

considerations: (a) The building and/or land layout and equipment must be designed to accommodate efficient and safe materials processing, movement, and storage; and (b) The building must be designed to allow efficient and safe external access and to accommodate internal flow.” 

2.

3.

PRESENCE OF A COLLECTION SYSTEM TO ENSURE SEGREGATION OF WASTES-ATSOURCE



ORGANIZATION OF THE BARANGAY ECOLOGICAL SOLID WASTE MANAGEMENT COMMITTEE (BESWMC)



The establishment of MRF with the necessary or required stations/facility therein shall be the criteria to assess its functionality. In the absence of the said facility, a Memorandum of Agreement (MOA) with the existing junk shop and/or presence of other materials recovery scheme is the other basis of its functionality. To accomplish this indicator, supply a copy of the Ordinance or similar issuance on segregation of wastes-at-source.

The organization of the BESWMC shall be based on the following criteria: 1) Executive Order or similar creating the BESWMC; 2) Approved solid waste management program/plan; 3) Conduct of regular meeting; and 4) Establishment of MRF.

Barangay Secretary

 Document review

City/Municipal Environment and Natural Resources Office (C/MENRO)

 Onsite validation

Barangay Secretary

 Document review

City/ Municipal Environment and Natural Resources Office (C/MENRO)

 Ordinance or similar issuance  Certification from the City/Municipal Environment and Natural Resources Office (C/MENRO)  EO organizing the BESWMC  Certification from the City/Municipal Environment and Natural Resources Office (C/MENRO)

Page 9 of 9