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Student Guide INTRODUCTION TO ONLINE RESOURCES Date: 08. June. 2017
By: Technical Team
southwales.unicaf.org
Introduction to Online Resources
STUDENT GUIDE 1)Introduction...........................................................................................................................................................4 2)Student (SIS) ................................................................................................................................................4 2.1)Student (SIS) ................................................................................................................................4 2.1.1)Definitions ...............................................................................................................................................4 2.1.2)Registration Email....................................................................................................................................5 2.1.3) Instructions ....................................................................................................................................6 2.1.4)First Time ......................................................................................................................................7 2.1.5) Errors..............................................................................................................................................8 2.1.6) Reset........................................................................................................................................8 2.1)Transcript ..................................................................................................................................................... 12 2.2)Module Registration .................................................................................................................................... 12 2.2.1)Financial Information ........................................................................................................................... 12 2.2.2)ing for a Module ...................................................................................................................... 15 2.2.3)What to Consider After a Successful Module Registration .................................................................. 17 3)VLE Browser .......................................................................................................................................... 18 4)VLE Page .................................................................................................................................................... 19 4.1) Instructions ........................................................................................................................................ 19 5)Using the VLE ...................................................................................................................................................... 20 6)Home Page ......................................................................................................................................................... 20 7)istration Block .......................................................................................................................................... 21 8)Navigation Block ................................................................................................................................................. 22 8.1) My Courses – Course navigation explained ................................................................................................ 23 9)Student Area....................................................................................................................................................... 23 10)Main Course Block ............................................................................................................................................ 24 11)Course s Block ...................................................................................................................................... 26 12)E-Book Block ..................................................................................................................................................... 26 13)Calendar ........................................................................................................................................................... 27 13.1)Add Events to the Calendar ( events)................................................................................................. 27 13.2)View the Events ......................................................................................................................................... 28 14)Messages .......................................................................................................................................................... 29 14.1)Unread Messages ...................................................................................................................................... 30 14.2)s ..................................................................................................................................................... 30 Page 2 of 43
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Introduction to Online Resources 14.3)Compose New Message ............................................................................................................................ 30 14.4)Message Navigation .................................................................................................................................. 31 14.5)Add, Remove, and Block s .................................................................................................................. 31 14.5.1)Add a to your list ........................................................................................................... 31 14.5.2)Remove and Block a ................................................................................................................... 32 14.6)Settings ...................................................................................................................................................... 32 15)Accepting the Turnitin Agreement ................................................................................................................... 33 16)Assignments ..................................................................................................................................................... 34 16.1)Submit an Assignment............................................................................................................................... 34 16.2)Submission notifications ........................................................................................................................... 37 16.3)Viewing the Similarity Report.................................................................................................................... 38 17)Forum ............................................................................................................................................................... 38 17.1)Get familiar with the VLE forum ................................................................................................................ 38 17.1.1)Main Area ........................................................................................................................................... 38 17.1.2)Auto save ............................................................................................................................................ 39 17.2)Using VLE forum ........................................................................................................................................ 40 17.2.1)Creating new thread ........................................................................................................................... 40 17.2.2)Edit thread .......................................................................................................................................... 40 17.2.3)Thread navigating ............................................................................................................................... 41 17.2.4)Reply to post....................................................................................................................................... 42 17.3)Subscription............................................................................................................................................... 42 17.3.1)Forum subscription ............................................................................................................................ 42 17.3.2)Thread subscription ............................................................................................................................ 42 18) Information ......................................................................................................................................... 43
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Introduction to Online Resources
1) Introduction The main aim of this guide is to provide students with an introduction to the University’s online resources and more specifically to the Student (SIS) and the Virtual Learning Environment (VLE). Our university is using a virtual learning environment called Moodle to model authentic, real-world education by integrating a set of virtual concepts for classes, examinations, resources, etc. The guide uses pictures with captions for a better understanding of what is being described. When arrows and numbers appear near the pictures, simply follow the sequence in the description. All pictures are identified by their topic name and number; some instructions can refer to picture number. Course shells are arranged in a three-column format. The two outside columns are for small boxes. Moodle calls them blocks. Blocks can be interactive, or they can contain useful and important information. The third, center column allows for viewing of the entire site.
2) Student (SIS) The student is accessible at https://sis-usw.unicaf.org and provides students with an easy‐to‐use interface for managing important student tasks such as: My page Modules Student Finance Transcript Evaluations Suggestion Box Help Services
2.1)
Student (SIS)
This section offers guidance with the process of g in to the Student (SIS) .
2.1.1)
Definitions
name: It is the personal email address used to with us. : It is the sent to via email after enrollment completion as advised by the ission’s adviser. Make sure to check spam/junk folders in case the was routed to these folders.
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Introduction to Online Resources 2.1.2)
Registration Email
The image below shows how a typical registration email from the university should look.
Image 1: Registration Email
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Introduction to Online Resources 2.1.3)
Instructions
a) Navigate to https://sis-usw.unicaf.org
You should be automatically redirected to the URL below: sis-usw.unicaf.org You will then be presented with the area in the middle of the page which requests your name and (see image 2).
Image 2: Instructions
b) Enter the correct name and as defined in the Definitions (2.1.1) section above, and click the button. After using the correct name and and clicking the button, you will be presented with the front page of the Student , which should look similar to Image 2 below.
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Image 3: Instructions
2.1.4)
First Time
When you for the first time you, will need to complete the following 5 steps:
Confirm your intended programme of study with the preferred start date;
Complete your personal information;
Provide your information;
Include additional information; and
Check the ission requirements.
Your next steps:
the required academic documents;
If you wish to apply for a scholarship please click on the "Apply for a scholarship" button;
Submit payment of the application fee;
If your application is successful, an offer letter will be issued; and
When you have received the Offer Letter you should proceed to pay your deposit by clicking on the "Pay Deposit" button.
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Introduction to Online Resources 2.1.5)
Errors
If you are unable to into your , make sure that: a) You are using the personal email address with which you ed as the name. b) You are using the correct sent to you in the registration email. It is the sent to you via email. Make sure to check your spam/junk folder. c) You are entering your with upper and lower case letters where needed. All s are case sensitive. d) If you are copying and pasting the , make sure that no spaces/empty space is being copied. e) You are using the correct URL: sis-usw.unicaf.org If you are already doing all of the above and are still facing issues, you may use the Manager which is available in the Area of the Student (SIS) as a link, or navigate directly to sisusw.unicaf.org/pmanager.
Important Notes: 1. The Manager allows you to change or reset your . 2. The new can be used to log on to the University’s Student (SIS) and the Virtual Learning Environment. 3. Please bear in mind that Virtual Learning Environment s are automatically created only for students with at least one ed module. 4 .If a student has not ed to at least one module yet (current or past module), then access to the VLE is not provided at that point.
2.1.6)
Reset
At the page: https://sis-usw.unicaf.org click on the ‘click here’ link (see image 4) to navigate to the Manager.
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Image 4: Reset
Then, you will be connected to https://sis-usw.unicaf.org/pmanagern , where you will see a screen just like the one below:
Image 5: Reset
1. Type in the email you used when you ed with us. 2. Use the refresh button only when you don’t see the numbers in the image. 3. Type in the numbers that you see in the image above. 4. Finish by clicking on the “Submit” button. If you typed in everything correctly, you will see a message just like the one below.
Image 6: Reset
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Next, check your inbox/spam box for an email for further instructions; it should look just like image 7.
Image 7: Reset
1. Select the alphanumeric characters without any spaces on either side. Right-click with your mouse and select “Copy”. 2. Click on the link to which the arrow is pointing.
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Introduction to Online Resources When the new page opens, you will see a form just like the one below.
Image 8: Reset
1. Right click with your mouse and choose paste. 2. Type in the email you used when you ed with us. 3. Type in your new (should be at least 8 characters long). 4. Type in your new again. 5. Type in the numbers you see in the image above. 6. Click on the “Submit” button when you have finished.
If you typed in everything correctly, you should see a success message. Now you can using your new .
Image 9: Reset
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Introduction to Online Resources 2.1)
Transcript
Here you can view the unofficial transcript / results of your modules. To view your module interim grades, click on the “Transcript” link, on the left hand side of the window as shown on the image below.
Whenever you complete a module the list will be updated and the module completed will be added.
2.2)
Module Registration
This section will guide you on how to for a module by using the University’s Student .
2.2.1)
Financial Information
Before commencing with the instructions for the module registration, it is important to make sure that you do not have any overdue instalments in your . You may check your instalments’ status by selecting the My Payment Plan option through the Student ’s menu. (see image 10).
Image 10: Financial Information
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Introduction to Online Resources In case an overdue instalment exists, it will be displayed in red and have its status will read “Overdue.” When an overdue instalment exists, a student will not be able to for a module, therefore he/she must use the Make Payment option in order to pay the overdue amount. Students can also check their Student Balance through the block located on the top right side of the Student as shown below:
Image 11: Financial Information
Finally, a statement of is available by selecting the Statement of option through the left main menu. The statement of can be exported in a PDF format by clicking on the Statement link as shown below (red arrow):
Image 12: Financial Information
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Introduction to Online Resources The PDF Statement (shown below) displays all the transactions made in a student . On the debit side it shows module orders and how much each module costs. On the credit side it shows the scholarships for each module plus deposits made. It does not matter if the Total Balance is positive or negative. At the bottom of the page, the box Remaining Due Balance shows the date and the amount of the next payment as well as any outstanding instalments that exist.
Image 13: Financial Information
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Introduction to Online Resources 2.2.2)
ing for a Module
ing for a new module is a very easy task and should take just a couple of minutes if the above conditions are met. To for a module, follow these steps:
a) into your . b) Navigate to the Modules section through the navigation menu on the left side of the screen. You should see a list with all of the available courses in your academic programme. You can distinguish the available from the unavailable modules by examining the Availability column on the far right-hand side of the screen. In the image below, only the course with code BS4S05 is shown as available for registration.
Image 14: ing for a Module
The Modules section displaying all the modules for the logged in ’s programme. The blue arrow indicates the only available module for registration.
Image 15: ing for a Module
c) Click on the See available button located next to the module that is open for registration. It is crucial to click on the See available button and not on the module’s name or code.
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Introduction to Online Resources d) You should then see the starting and ending date of the module, the instructor’s name and the number of places left in the class. In order to continue with the registration, you must click on the button as shown in the image below.
Image 16: ing for a Module
e) The final step is to confirm that you have selected the correct module for registration. When you are satisfied that you have selected the correct module, click on the Continue button.
Image 17: ing for a Module
f) If there are no financial issues involved, you should now receive a Thank you page, otherwise you should see a Transaction Failed page.
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Introduction to Online Resources g) In case of a successful registration, you should receive an email containing your module details and the Virtual Learning Environment’s URL (See the next chapter for instructions on how to and use the VLE).
Image 18: ing for a Module
2.2.3)
What to Consider After a Successful Module Registration
There are three things to take under consideration upon a successful module registration: a) You may to the University’s VLE https://vle-usw.unicaf.org immediately after receiving the module’s registration email. b) In the module’s registration email, you will not receive a new name and for the VLE. Your name and for the VLE are the same as those used for the Student (explained in the previous chapters). c) You will be able to access your module from the starting date of the module.
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3) VLE Browser Browser
Minimum version
Recommended version
Notes
Google Chrome
30.0
Latest
Recommended.
Mozilla Firefox
25.0
Latest
Apple Safari
6
Latest
Microsoft Internet Explorer
9
Latest
Version 10 is required for drag-and-drop of content from outside the browser into Moodle
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4) VLE Page The page appears after you navigate to http://vle-usw.unicaf.org . At this point, you are not logged into the system. Access to VLE is granted to whomever has been ed to any module at least once.
Image 19: VLE Page
4.1)
Instructions
a) Make sure that you are using your *email address as your name and that you are using the correct . b) Then click on “” button.
Important Notes: *Use the email address that you used when you ed at our university. You can reset your in the VLE and you might choose to have different s between VLE and student (SIS). If you , you can reset it by using the “?” link located on the page.
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5) Using the VLE Did you know that you can customize the view of the VLE according to your needs? You can roll-up or roll-down the blocks hiding the content and leaving just the title visible. 1) By clicking on the (^) sign, 2) By clicking the (v) sign,
the block will roll up. the block will roll down.
Or, you can remove all the blocks to focus on the main area. You can do this by clicking on the button, which is located on the upper right corner of the course shell. But do not forget to recover the blocks back by clicking on the
button.
6) Home Page The VLE Home Page is the first screen you will see after logging in to your on the University’s Virtual Learning Environment.
Image 20: Home Page
The colors of the boxes on Image 20 are associated with the colors of the headers below.
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Introduction to Online Resources Header In the header, you will see the navigation bar, from which you have quick access to Student , the course to which you are ed, and the menu. From the menu, you can access the student area, your profile page, messages and your private files.
Left-Column Here you see three blocks, Navigation, istration, and the Clock. In the Navigation block, you will find the Student area, the Calendar, Forum posts, Messages, My private files and the My Courses Category. You will see an extra category appear when you enter a course, called Current Course. In the istration block, you will see Edit profile and Messaging. In the Clock block you see the difference between your time and server’s time.
Center-Column, Main Content At the homepage, this area will inform you about news and announcements related to the University, such as scheduled maintenance, updates, announcements, and so on.
7) istration Block The istration Block can have different content depending on the currently active page. The default content of this block when the active page is the Front page or course overview page is the following: 1) My profile
Image 21: istration Block
a) Edit profile
Update your profile change your timezone, your preferences, your photo, etc.
b) Messaging
Configure methods for incoming message notifications.
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8) Navigation Block The Navigation Block is used for the main navigation across the VLE. It contains categories, subcategories and links.
Image 22: Navigation Block
Navigation Links
Description
1) Home
View news and announcements.
2) Student area
A brief overview of the course.
3) VLE You can view deadlines for assignments and quizzes, chat times and other course events.
a) Calendar 4) My profile a) Forum posts i)
View all the posts you have made in discussion forums.
Discussions
b) Messages
Your s, messages and notifications.
c) My private files
Your private space for ing and managing a set of files.
5) My courses a) Spprt-104 – Student Area
Help and for students.
b) Module code name to which you are currently ed, if any.
Access to the module to which you are currently ed.
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8.1)
Introduction to Online Resources 8.1) My Courses – Course navigation explained Your course explained in detail. 1. Your course code name expanded.
2. Course participants list - participants are the teachers and students who are part of the course.
3. Course Sections - all the courses are divided into sections for better organization of material.
4. Section – ‘Assessment Point-Self Assessment’ expanded. This is a quick way of accessing the course activity or resource.
Image 23: My Courses - Course navigation explained
9) Student Area The student area includes a quick overview of the current course(s) on which you are enrolled.
Image 24: Student Area
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10) Main Course Block This area contains the main course material.
Image 25: Main Course Block
The main course block is the most important block in the Virtual Learning Environment. Every student should become familiar with the main course block since this is the block which contains all the module material as well as module’s announcements, s, and events. The main course block has three parts: a) The first part contains the Instructor’s details and a link for sending him/her a direct VLE message.
Image 26: Main Course Block
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Introduction to Online Resources b) The second part of the main course block is the general introduction message accompanied by the introductory material to the course.
Image 27: Main Course Block
c) The third and final part is the topic section. Each topic is easily identified by the distinctive background color behind each topic’s title. The has the option to open or close all topics at once by using the buttons shown in the image below. Each section has its own introductory text and a number of different types of files such as PDF’s, audio recordings, videos, presentations, word documents, text files, and links to other sites.
Image 28: Main Course Block
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11) Course s Block The Course block works in concert with the VLE messaging system. The main purpose of the Course s block is to provide an easy way to communicate with fellow students and the Instructor. This block is only located in the module area (right bottom corner) since each course has different participants. Course Icons Explained 1) Email
Send emails directly from VLE
2) Messaging
VLE instant messaging system
3) Status Online
Indicates when a is online
4) Status Offline
Indicates when a is offline
In order to send a VLE message to a , you have to click on the (2) dialog icon located under each ’s name. A new page will open (see Image 29: Course s Block 14.3.Compose New Message) where you can compose the message and click on the Send Message button. The only difference between sending messages and sending emails is that you need to click on (1) the envelope icon instead of the message icon, should you wish to send an email.
12) E-Book Block The e-Book block is located in the right column of each module area. Its main aim is to provide useful information regarding the e-Book used for the specific module. E-book types may differ from course to course. Wherever an e-Book is provided for a module, e-Book ([email protected]) will send you a code to retrieve the e-Book. If you do not receive your retrieval code within the first 48 hours of the module start date, please use the drop down menu located at the top of the course shell to eBook . Details of both essential and required reading are provided in the course outline and, where relevant, the e-Book details can be seen on the right-hand side of the VLE screen. Image 30: E-Book Block
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13) Calendar In the calendar, you can view your deadlines for assignments and quizzes, chat times and other course events or you can create your own events. Calendar events are divided in four categories. 1)
Global Events: These events are global and visible to every in the VLE.
2)
Course Events: These events are related to a specific course and are only visible to the participants of that course.
3)
Group: Students and Instructors of a specific module are part of a group. These events will be visible only to people belonging to this group.
4)
: Each VLE may create its own events by using the Navigation Block and clicking on the Calendar link located in the category named VLE. scheduled events are only visible to the who has created the event.
13.1) Add Events to the Calendar ( events) To open the calendar, first click on the ‘Calendar’ link from the navigation block, then, secondly click on the ‘New event’.
Image 31: Add Events to the Calendar ( events)
Step by step of creating a new event.
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Image 32: Add Events to the Calendar ( events)
General 1) Type of event
You are allowed to create only '' events.
2) Event title
Type in the title of the event.
3) Description
It's optional, but you can describe the event as well.
4) Date
Start date of the event.
Duration 5) Without duration
Instant event, no continuation
6) Until
Specify the date by which the event should end
7) Duration in minutes
Specify the minutes by when the event should end
Repeated events 8) Repeat this event
Check the box if you wish the event to repeat on a weekly basis
9) Repeat weekly, creating all together
Specify how many weeks the should the event last or repeat itself
10) Save changes
Click to create the event
13.2) View the Events Click on ‘Student Area’ from the Navigation block. There you will see two blocks with which you can interact.
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Introduction to Online Resources Calendar Block (Image 33). As you can see from the image, we have scheduled the event on 27-Jul-15, that’s why the ‘27’ on Monday is highlighted. 1) Hover with your mouse over the highlighted day. In this case, it’s ‘27’. 2) A label should appear. Click on the event name as the image shows, to view more details about the event. Image 33: View the Events
Events Block (Image 34). As the name of the block suggests, you are able to view events. As you see on the image, our event starts “Today” and lasts for 2 hours. 3) Navigate to the calendar and view all the events. 4) Create New Event takes you straight to ‘#13.1.Add Events to the Calendar ( events)|image 32’. Image 34: View the Events
14) Messages
You can send instant messages to your Instructors or your fellow students directly in the VLE. The VLE messaging system notifies you when there are new post in forums (if you are subscribed), assignment submission etc.
Image 35: Messages
You can access the messages either from (1) the ‘Messages’ link located under My Profile or from (2) the student menu located on the top right of the shell. You can also use the Course Block (click for more details).
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Introduction to Online Resources 14.1) Unread Messages When the messages page loads up and you have unread messages, it will show you the sender of the message as well as how many unread messages you have.
Image 36: Unread Messages
14.2) s If you don’t have unread messages, you will be shown the list.
Image 37: s
14.3) Compose New Message To send a VLE message first navigate to your module and locate the “Course s” block on the bottom right-hand side of the module. Then click on the text bubble icon next to the person you would like to send a message. #11.Course s Block explain in more details the functions of “Course s” block. Type the message in the text field, then click the ‘Send message’ button. A copy of your message will appear above the text field.
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Image 38: Compose New Message
14.4) Message Navigation In message navigation section, you will find your s list, recent conversations and notifications. *If you have blocked someone, an extra notice will appear at the end of the list named ‘Blocked s.’
14.5) Add, Remove, and Block s 14.5.1)
Image 39: Message Navigation
Add a to your list
To add someone to your list click on the “Add ” (1) when you are sending him/her a message, Chapter 14.3. Also, from the same place you can add this to the block list by clicking the “Block ” (2) link.
Image 40: Add a to your list
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Introduction to Online Resources 14.5.2)
Remove and Block a
To remove someone from your list, first, click on “Messages” as the Chapter 14 describes. Then on the name of the person you want to be removed. Now click on the ‘X’ icon (1) or the “Remove ” (1) link. To block someone from sending you messages, click on the forbidden icon (2) or the “Block ” (2) link. You can also, click on the text bubble icon (3) or the “All messages” (3) tab to view the conversation with that .
Image 41: Remove and Block a
14.6) Settings Click on messages in the istration block.
Image 42: Settings
Here, you are able to specify in which cases as well how you want to receive your messages.
Image 43: Settings
For example, in the screenshot labeled Image 43, you can configure personal messages between yourself and your fellow students. In this case, the email check box is unchecked when you are logged in. When you are offline, this box is checked, which means that you will receive a notification in your email that you have a personal message in the VLE. This only happens when you are offline. Pop-up notifications will pop up whether you are online or offline. Page 32 of 43
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Introduction to Online Resources At the end of the page, you will see a General settings tab, image (Image 44) 1. Alerts you with a sound when popup notifications are displayed. 2. By checking this box, you are blocking everyone who is not in your list. Image 44: Settings
3. Disables all notifications except those marked as "forced" by the site When you are done updating your settings, don’t
forget to click on “Update profile.”
15) Accepting the Turnitin Agreement If you haven’t accepted the Turnitin agreement before, you will need to accept it (this is done only once) to proceed with the and the submission of your document. After you click on the “Add submission” button in the assignment activity. You will see the following message:
Image 45: Accepting the Turnitin Agreement
That you will need to click. Then a pop-up will show up with the agreement which you will need to agree by clicking on the “I agree” button.
Image 46: Accepting the Turnitin Agreement
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16) Assignments Important note: In case a student is unable to his/her assignment on the VLE, he/she must immediately send an email to his/her tutor informing him/her about the technical issues and attaching the assignment file as a proof of evidence. The student should also the Technical Team informing them about the technical issue. Please be as descriptive as possible when reporting the issue.
16.1) Submit an Assignment Step 1: Click on the assignment link. You should then see a screen similar to the image below. Step 2: Click the “Add submission” button (1) to bring up the file page. (Image: 47)
Image 47: Submit an Assignment
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Introduction to Online Resources Step 3: and save the file. (Note: Saving your file is not considered that you have submitted for marking). (Image: 48) There are two ways to a file. First one is to browse for a file (1) and the second is to drag-and-drop the file (2) from your desktop or folder to the big blue arrow where it says “You can drag and drop files to add them”. When the completes and your file(s) appear in the Files area, click the “Save changes” button (3).
Image 48: Submit an Assignment
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Introduction to Online Resources Step 4: Revise, edit or submit. (Image: 49) Your document has been saved as a draft (1). That means you have the opportunity to revise your document until the due date. Please do not forget to submit for marking before the due date. When you submit the document, your tutor will know that it’s ready for marking. If the assignment link has Turnitin enabled, your document will be checked for plagiarism. You should see the “Turnitin status: Pending” below the document that you have ed (2). Come back later to see your “Turnitin status”, if the similarity report is too high you can edit your submission until you will be satisfied with the result. To edit your submission click “Edit submission” (3). This will take you back to “Step 3”. Now to delete your file, click on it then click the delete button and then update button. When you finish with the revision you must finalize your submission. To submit your document for marking, click “Submit assignment” (4) button.
Image 49: Submit an Assignment
Step 5: Final Step. (Image: 50) And lastly, click the “Continue” button. Once finalized, you will not be able to make any more changes.
Image 50: Submit an Assignment
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Introduction to Online Resources 16.2) Submission notifications Upon successful submission you should receive in your email a receipt that the assignment has been successfully submitted.
Image 51: Submission notifications
If the assignment has Turnitin enabled, you will also receive “Turnitin Digital Receipt”. (Image: 52)
Image 52: Submission notifications
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Introduction to Online Resources 16.3) Viewing the Similarity Report Click on the assignment link that you previously have ed and saved your assignment and you should see the similarity report (1) below your assignment. You can also click on the similarity report (1) to view the full report. (Image 53)
Image 53: Viewing the Similarity Report
17) Forum The forum activity module enables participants to have asynchronous discussions i.e. discussions that take place over an extended period of time. The “News Forum” though it’s an exception, due to it’s not made for discussions but for informing students relatively to the course, about different announcements and news’s, used just by the teachers. Hence you may not reply nor create a discussion in there. A single discussion is also called a "thread", or topic.
17.1) Get familiar with the VLE forum Forum Icon: Forum
17.1.1)
name can be anything (Assignment 1 for instance).
Main Area
To enter the forum main area click on the forum activity.
After you click on the forum link you will see a screen similar the image 54 below. 1. Button for adding new thread to the forum. 2. This is the search engine of the forum. 3. The settings of the forum. Page 38 of 43
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Introduction to Online Resources 4. Title of the thread (click to open). 5. Author of the thread. 6. Shows how many replies the thread has. 7. Shows how many unread posts you have. 8. The dot icon indicates you are not subscribed to the thread, you can click on it to get subscribed. 9. The mail icon indicates you are subscribed to the thread, you can click to unsubscribe.
Image 54: Main Area
17.1.2)
Auto save
While you are writing new thread, you may notice every minute below the text editor a notification appears and informs you the thread you are writing got saved. To retrieve the saved thread, simply start a new thread, you will see your thread recovered and the notification below the text editor .
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Introduction to Online Resources 17.2) Using VLE forum 17.2.1)
Creating new thread
While you are in the forum main page click on the 1. Write your threads title.
button.
2. Write your message. 3. Choose whether you want to be subscribed to your own thread and receive notifications when someone replies back, or to be unsubscribed and to not receive any notification about this thread (not recommended). 4. Here you can attach a file to your thread by simply dragging and dropping into the box area, considering the restrictions of curse, mentioned above the box.
Image 55: Creating new thread
5. And finally when you done click on the “Post to forum” button. You will see a success message informing you that you have 30 minutes if you want to make changes to your post.
17.2.2)
Edit thread
In case you want to edit your post and you still have time, first you need to open the thread. Click on title (1) to open the post.
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Image 56: Edit thread
Then at the bottom right-hand corner of your post, you will see Edit, Delete and Reply. Click on edit link and you will see #17.2.1.Creating new thread|image 55 from above.
Image 57: Edit thread
17.2.3)
Thread navigating
To open a thread you need to click on its title when in main forum area. 1. This is the title of the forum. 2. This is the title of the thread. 3. Here you can subscribe to the current thread. 4. Navigate to previous thread. 5. Change the way how you view the thread. 6. Here you click to reply to that post.
Image 58: Thread navigating
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Introduction to Online Resources 17.2.4)
Reply to post
At the bottom right-hand corner of the post you can see the reply link. By clicking on it you will get navigated to page with a text editor. The process for replying it’s the same as creating new thread.
17.3) Subscription You can subscribe either to the whole forum and receive notifications from all of the threads or you can subscribe to one or multiples individual threads of your interest (recommended).
17.3.1)
Forum subscription
First you need to be located in the forum, then you can click the “Subscribe to this forum” link, which is located under forum istration in the istration block. The link will change to “Unsubscribe from this forum”, and of curse by clicking it again, you will be unsubscribed.
Image 59: Forum subscription
17.3.2)
Thread subscription
To subscribe to an individual discussion you need to click on the dot icon at the end of the line of the discussion, how we show on the image 60 below.
Image 60: Thread subscription
To unsubscribe you need to click on the mail icon, like the image 61 below indicates.
Image 61: Thread subscription
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18) Information department for general issues.
[email protected]
e-Book department.
[email protected]
For any technical-related issues, you may the VLE Technical Team at the following email address:
[email protected]
Please allow 24 to 48 hours (during working days) for a reply.
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By: Technical Team
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STUDENT GUIDE 1)Introduction...........................................................................................................................................................4 2)Student (SIS) ................................................................................................................................................4 2.1)Student (SIS) ................................................................................................................................4 2.1.1)Definitions ...............................................................................................................................................4 2.1.2)Registration Email....................................................................................................................................5 2.1.3) Instructions ....................................................................................................................................6 2.1.4)First Time ......................................................................................................................................7 2.1.5) Errors..............................................................................................................................................8 2.1.6) Reset........................................................................................................................................8 2.1)Transcript ..................................................................................................................................................... 12 2.2)Module Registration .................................................................................................................................... 12 2.2.1)Financial Information ........................................................................................................................... 12 2.2.2)ing for a Module ...................................................................................................................... 15 2.2.3)What to Consider After a Successful Module Registration .................................................................. 17 3)VLE Browser .......................................................................................................................................... 18 4)VLE Page .................................................................................................................................................... 19 4.1) Instructions ........................................................................................................................................ 19 5)Using the VLE ...................................................................................................................................................... 20 6)Home Page ......................................................................................................................................................... 20 7)istration Block .......................................................................................................................................... 21 8)Navigation Block ................................................................................................................................................. 22 8.1) My Courses – Course navigation explained ................................................................................................ 23 9)Student Area....................................................................................................................................................... 23 10)Main Course Block ............................................................................................................................................ 24 11)Course s Block ...................................................................................................................................... 26 12)E-Book Block ..................................................................................................................................................... 26 13)Calendar ........................................................................................................................................................... 27 13.1)Add Events to the Calendar ( events)................................................................................................. 27 13.2)View the Events ......................................................................................................................................... 28 14)Messages .......................................................................................................................................................... 29 14.1)Unread Messages ...................................................................................................................................... 30 14.2)s ..................................................................................................................................................... 30 Page 2 of 43
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Introduction to Online Resources 14.3)Compose New Message ............................................................................................................................ 30 14.4)Message Navigation .................................................................................................................................. 31 14.5)Add, Remove, and Block s .................................................................................................................. 31 14.5.1)Add a to your list ........................................................................................................... 31 14.5.2)Remove and Block a ................................................................................................................... 32 14.6)Settings ...................................................................................................................................................... 32 15)Accepting the Turnitin Agreement ................................................................................................................... 33 16)Assignments ..................................................................................................................................................... 34 16.1)Submit an Assignment............................................................................................................................... 34 16.2)Submission notifications ........................................................................................................................... 37 16.3)Viewing the Similarity Report.................................................................................................................... 38 17)Forum ............................................................................................................................................................... 38 17.1)Get familiar with the VLE forum ................................................................................................................ 38 17.1.1)Main Area ........................................................................................................................................... 38 17.1.2)Auto save ............................................................................................................................................ 39 17.2)Using VLE forum ........................................................................................................................................ 40 17.2.1)Creating new thread ........................................................................................................................... 40 17.2.2)Edit thread .......................................................................................................................................... 40 17.2.3)Thread navigating ............................................................................................................................... 41 17.2.4)Reply to post....................................................................................................................................... 42 17.3)Subscription............................................................................................................................................... 42 17.3.1)Forum subscription ............................................................................................................................ 42 17.3.2)Thread subscription ............................................................................................................................ 42 18) Information ......................................................................................................................................... 43
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Introduction to Online Resources
1) Introduction The main aim of this guide is to provide students with an introduction to the University’s online resources and more specifically to the Student (SIS) and the Virtual Learning Environment (VLE). Our university is using a virtual learning environment called Moodle to model authentic, real-world education by integrating a set of virtual concepts for classes, examinations, resources, etc. The guide uses pictures with captions for a better understanding of what is being described. When arrows and numbers appear near the pictures, simply follow the sequence in the description. All pictures are identified by their topic name and number; some instructions can refer to picture number. Course shells are arranged in a three-column format. The two outside columns are for small boxes. Moodle calls them blocks. Blocks can be interactive, or they can contain useful and important information. The third, center column allows for viewing of the entire site.
2) Student (SIS) The student is accessible at https://sis-usw.unicaf.org and provides students with an easy‐to‐use interface for managing important student tasks such as: My page Modules Student Finance Transcript Evaluations Suggestion Box Help Services
2.1)
Student (SIS)
This section offers guidance with the process of g in to the Student (SIS) .
2.1.1)
Definitions
name: It is the personal email address used to with us. : It is the sent to via email after enrollment completion as advised by the ission’s adviser. Make sure to check spam/junk folders in case the was routed to these folders.
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Introduction to Online Resources 2.1.2)
Registration Email
The image below shows how a typical registration email from the university should look.
Image 1: Registration Email
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Introduction to Online Resources 2.1.3)
Instructions
a) Navigate to https://sis-usw.unicaf.org
You should be automatically redirected to the URL below: sis-usw.unicaf.org You will then be presented with the area in the middle of the page which requests your name and (see image 2).
Image 2: Instructions
b) Enter the correct name and as defined in the Definitions (2.1.1) section above, and click the button. After using the correct name and and clicking the button, you will be presented with the front page of the Student , which should look similar to Image 2 below.
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Image 3: Instructions
2.1.4)
First Time
When you for the first time you, will need to complete the following 5 steps:
Confirm your intended programme of study with the preferred start date;
Complete your personal information;
Provide your information;
Include additional information; and
Check the ission requirements.
Your next steps:
the required academic documents;
If you wish to apply for a scholarship please click on the "Apply for a scholarship" button;
Submit payment of the application fee;
If your application is successful, an offer letter will be issued; and
When you have received the Offer Letter you should proceed to pay your deposit by clicking on the "Pay Deposit" button.
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Introduction to Online Resources 2.1.5)
Errors
If you are unable to into your , make sure that: a) You are using the personal email address with which you ed as the name. b) You are using the correct sent to you in the registration email. It is the sent to you via email. Make sure to check your spam/junk folder. c) You are entering your with upper and lower case letters where needed. All s are case sensitive. d) If you are copying and pasting the , make sure that no spaces/empty space is being copied. e) You are using the correct URL: sis-usw.unicaf.org If you are already doing all of the above and are still facing issues, you may use the Manager which is available in the Area of the Student (SIS) as a link, or navigate directly to sisusw.unicaf.org/pmanager.
Important Notes: 1. The Manager allows you to change or reset your . 2. The new can be used to log on to the University’s Student (SIS) and the Virtual Learning Environment. 3. Please bear in mind that Virtual Learning Environment s are automatically created only for students with at least one ed module. 4 .If a student has not ed to at least one module yet (current or past module), then access to the VLE is not provided at that point.
2.1.6)
Reset
At the page: https://sis-usw.unicaf.org click on the ‘click here’ link (see image 4) to navigate to the Manager.
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Image 4: Reset
Then, you will be connected to https://sis-usw.unicaf.org/pmanagern , where you will see a screen just like the one below:
Image 5: Reset
1. Type in the email you used when you ed with us. 2. Use the refresh button only when you don’t see the numbers in the image. 3. Type in the numbers that you see in the image above. 4. Finish by clicking on the “Submit” button. If you typed in everything correctly, you will see a message just like the one below.
Image 6: Reset
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Next, check your inbox/spam box for an email for further instructions; it should look just like image 7.
Image 7: Reset
1. Select the alphanumeric characters without any spaces on either side. Right-click with your mouse and select “Copy”. 2. Click on the link to which the arrow is pointing.
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Introduction to Online Resources When the new page opens, you will see a form just like the one below.
Image 8: Reset
1. Right click with your mouse and choose paste. 2. Type in the email you used when you ed with us. 3. Type in your new (should be at least 8 characters long). 4. Type in your new again. 5. Type in the numbers you see in the image above. 6. Click on the “Submit” button when you have finished.
If you typed in everything correctly, you should see a success message. Now you can using your new .
Image 9: Reset
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Introduction to Online Resources 2.1)
Transcript
Here you can view the unofficial transcript / results of your modules. To view your module interim grades, click on the “Transcript” link, on the left hand side of the window as shown on the image below.
Whenever you complete a module the list will be updated and the module completed will be added.
2.2)
Module Registration
This section will guide you on how to for a module by using the University’s Student .
2.2.1)
Financial Information
Before commencing with the instructions for the module registration, it is important to make sure that you do not have any overdue instalments in your . You may check your instalments’ status by selecting the My Payment Plan option through the Student ’s menu. (see image 10).
Image 10: Financial Information
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Introduction to Online Resources In case an overdue instalment exists, it will be displayed in red and have its status will read “Overdue.” When an overdue instalment exists, a student will not be able to for a module, therefore he/she must use the Make Payment option in order to pay the overdue amount. Students can also check their Student Balance through the block located on the top right side of the Student as shown below:
Image 11: Financial Information
Finally, a statement of is available by selecting the Statement of option through the left main menu. The statement of can be exported in a PDF format by clicking on the Statement link as shown below (red arrow):
Image 12: Financial Information
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Introduction to Online Resources The PDF Statement (shown below) displays all the transactions made in a student . On the debit side it shows module orders and how much each module costs. On the credit side it shows the scholarships for each module plus deposits made. It does not matter if the Total Balance is positive or negative. At the bottom of the page, the box Remaining Due Balance shows the date and the amount of the next payment as well as any outstanding instalments that exist.
Image 13: Financial Information
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Introduction to Online Resources 2.2.2)
ing for a Module
ing for a new module is a very easy task and should take just a couple of minutes if the above conditions are met. To for a module, follow these steps:
a) into your . b) Navigate to the Modules section through the navigation menu on the left side of the screen. You should see a list with all of the available courses in your academic programme. You can distinguish the available from the unavailable modules by examining the Availability column on the far right-hand side of the screen. In the image below, only the course with code BS4S05 is shown as available for registration.
Image 14: ing for a Module
The Modules section displaying all the modules for the logged in ’s programme. The blue arrow indicates the only available module for registration.
Image 15: ing for a Module
c) Click on the See available button located next to the module that is open for registration. It is crucial to click on the See available button and not on the module’s name or code.
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Introduction to Online Resources d) You should then see the starting and ending date of the module, the instructor’s name and the number of places left in the class. In order to continue with the registration, you must click on the button as shown in the image below.
Image 16: ing for a Module
e) The final step is to confirm that you have selected the correct module for registration. When you are satisfied that you have selected the correct module, click on the Continue button.
Image 17: ing for a Module
f) If there are no financial issues involved, you should now receive a Thank you page, otherwise you should see a Transaction Failed page.
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Introduction to Online Resources g) In case of a successful registration, you should receive an email containing your module details and the Virtual Learning Environment’s URL (See the next chapter for instructions on how to and use the VLE).
Image 18: ing for a Module
2.2.3)
What to Consider After a Successful Module Registration
There are three things to take under consideration upon a successful module registration: a) You may to the University’s VLE https://vle-usw.unicaf.org immediately after receiving the module’s registration email. b) In the module’s registration email, you will not receive a new name and for the VLE. Your name and for the VLE are the same as those used for the Student (explained in the previous chapters). c) You will be able to access your module from the starting date of the module.
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3) VLE Browser Browser
Minimum version
Recommended version
Notes
Google Chrome
30.0
Latest
Recommended.
Mozilla Firefox
25.0
Latest
Apple Safari
6
Latest
Microsoft Internet Explorer
9
Latest
Version 10 is required for drag-and-drop of content from outside the browser into Moodle
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4) VLE Page The page appears after you navigate to http://vle-usw.unicaf.org . At this point, you are not logged into the system. Access to VLE is granted to whomever has been ed to any module at least once.
Image 19: VLE Page
4.1)
Instructions
a) Make sure that you are using your *email address as your name and that you are using the correct . b) Then click on “” button.
Important Notes: *Use the email address that you used when you ed at our university. You can reset your in the VLE and you might choose to have different s between VLE and student (SIS). If you , you can reset it by using the “?” link located on the page.
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5) Using the VLE Did you know that you can customize the view of the VLE according to your needs? You can roll-up or roll-down the blocks hiding the content and leaving just the title visible. 1) By clicking on the (^) sign, 2) By clicking the (v) sign,
the block will roll up. the block will roll down.
Or, you can remove all the blocks to focus on the main area. You can do this by clicking on the button, which is located on the upper right corner of the course shell. But do not forget to recover the blocks back by clicking on the
button.
6) Home Page The VLE Home Page is the first screen you will see after logging in to your on the University’s Virtual Learning Environment.
Image 20: Home Page
The colors of the boxes on Image 20 are associated with the colors of the headers below.
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Introduction to Online Resources Header In the header, you will see the navigation bar, from which you have quick access to Student , the course to which you are ed, and the menu. From the menu, you can access the student area, your profile page, messages and your private files.
Left-Column Here you see three blocks, Navigation, istration, and the Clock. In the Navigation block, you will find the Student area, the Calendar, Forum posts, Messages, My private files and the My Courses Category. You will see an extra category appear when you enter a course, called Current Course. In the istration block, you will see Edit profile and Messaging. In the Clock block you see the difference between your time and server’s time.
Center-Column, Main Content At the homepage, this area will inform you about news and announcements related to the University, such as scheduled maintenance, updates, announcements, and so on.
7) istration Block The istration Block can have different content depending on the currently active page. The default content of this block when the active page is the Front page or course overview page is the following: 1) My profile
Image 21: istration Block
a) Edit profile
Update your profile change your timezone, your preferences, your photo, etc.
b) Messaging
Configure methods for incoming message notifications.
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8) Navigation Block The Navigation Block is used for the main navigation across the VLE. It contains categories, subcategories and links.
Image 22: Navigation Block
Navigation Links
Description
1) Home
View news and announcements.
2) Student area
A brief overview of the course.
3) VLE You can view deadlines for assignments and quizzes, chat times and other course events.
a) Calendar 4) My profile a) Forum posts i)
View all the posts you have made in discussion forums.
Discussions
b) Messages
Your s, messages and notifications.
c) My private files
Your private space for ing and managing a set of files.
5) My courses a) Spprt-104 – Student Area
Help and for students.
b) Module code name to which you are currently ed, if any.
Access to the module to which you are currently ed.
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8.1)
Introduction to Online Resources 8.1) My Courses – Course navigation explained Your course explained in detail. 1. Your course code name expanded.
2. Course participants list - participants are the teachers and students who are part of the course.
3. Course Sections - all the courses are divided into sections for better organization of material.
4. Section – ‘Assessment Point-Self Assessment’ expanded. This is a quick way of accessing the course activity or resource.
Image 23: My Courses - Course navigation explained
9) Student Area The student area includes a quick overview of the current course(s) on which you are enrolled.
Image 24: Student Area
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10) Main Course Block This area contains the main course material.
Image 25: Main Course Block
The main course block is the most important block in the Virtual Learning Environment. Every student should become familiar with the main course block since this is the block which contains all the module material as well as module’s announcements, s, and events. The main course block has three parts: a) The first part contains the Instructor’s details and a link for sending him/her a direct VLE message.
Image 26: Main Course Block
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Introduction to Online Resources b) The second part of the main course block is the general introduction message accompanied by the introductory material to the course.
Image 27: Main Course Block
c) The third and final part is the topic section. Each topic is easily identified by the distinctive background color behind each topic’s title. The has the option to open or close all topics at once by using the buttons shown in the image below. Each section has its own introductory text and a number of different types of files such as PDF’s, audio recordings, videos, presentations, word documents, text files, and links to other sites.
Image 28: Main Course Block
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11) Course s Block The Course block works in concert with the VLE messaging system. The main purpose of the Course s block is to provide an easy way to communicate with fellow students and the Instructor. This block is only located in the module area (right bottom corner) since each course has different participants. Course Icons Explained 1) Email
Send emails directly from VLE
2) Messaging
VLE instant messaging system
3) Status Online
Indicates when a is online
4) Status Offline
Indicates when a is offline
In order to send a VLE message to a , you have to click on the (2) dialog icon located under each ’s name. A new page will open (see Image 29: Course s Block 14.3.Compose New Message) where you can compose the message and click on the Send Message button. The only difference between sending messages and sending emails is that you need to click on (1) the envelope icon instead of the message icon, should you wish to send an email.
12) E-Book Block The e-Book block is located in the right column of each module area. Its main aim is to provide useful information regarding the e-Book used for the specific module. E-book types may differ from course to course. Wherever an e-Book is provided for a module, e-Book ([email protected]) will send you a code to retrieve the e-Book. If you do not receive your retrieval code within the first 48 hours of the module start date, please use the drop down menu located at the top of the course shell to eBook . Details of both essential and required reading are provided in the course outline and, where relevant, the e-Book details can be seen on the right-hand side of the VLE screen. Image 30: E-Book Block
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13) Calendar In the calendar, you can view your deadlines for assignments and quizzes, chat times and other course events or you can create your own events. Calendar events are divided in four categories. 1)
Global Events: These events are global and visible to every in the VLE.
2)
Course Events: These events are related to a specific course and are only visible to the participants of that course.
3)
Group: Students and Instructors of a specific module are part of a group. These events will be visible only to people belonging to this group.
4)
: Each VLE may create its own events by using the Navigation Block and clicking on the Calendar link located in the category named VLE. scheduled events are only visible to the who has created the event.
13.1) Add Events to the Calendar ( events) To open the calendar, first click on the ‘Calendar’ link from the navigation block, then, secondly click on the ‘New event’.
Image 31: Add Events to the Calendar ( events)
Step by step of creating a new event.
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Image 32: Add Events to the Calendar ( events)
General 1) Type of event
You are allowed to create only '' events.
2) Event title
Type in the title of the event.
3) Description
It's optional, but you can describe the event as well.
4) Date
Start date of the event.
Duration 5) Without duration
Instant event, no continuation
6) Until
Specify the date by which the event should end
7) Duration in minutes
Specify the minutes by when the event should end
Repeated events 8) Repeat this event
Check the box if you wish the event to repeat on a weekly basis
9) Repeat weekly, creating all together
Specify how many weeks the should the event last or repeat itself
10) Save changes
Click to create the event
13.2) View the Events Click on ‘Student Area’ from the Navigation block. There you will see two blocks with which you can interact.
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Introduction to Online Resources Calendar Block (Image 33). As you can see from the image, we have scheduled the event on 27-Jul-15, that’s why the ‘27’ on Monday is highlighted. 1) Hover with your mouse over the highlighted day. In this case, it’s ‘27’. 2) A label should appear. Click on the event name as the image shows, to view more details about the event. Image 33: View the Events
Events Block (Image 34). As the name of the block suggests, you are able to view events. As you see on the image, our event starts “Today” and lasts for 2 hours. 3) Navigate to the calendar and view all the events. 4) Create New Event takes you straight to ‘#13.1.Add Events to the Calendar ( events)|image 32’. Image 34: View the Events
14) Messages
You can send instant messages to your Instructors or your fellow students directly in the VLE. The VLE messaging system notifies you when there are new post in forums (if you are subscribed), assignment submission etc.
Image 35: Messages
You can access the messages either from (1) the ‘Messages’ link located under My Profile or from (2) the student menu located on the top right of the shell. You can also use the Course Block (click for more details).
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Introduction to Online Resources 14.1) Unread Messages When the messages page loads up and you have unread messages, it will show you the sender of the message as well as how many unread messages you have.
Image 36: Unread Messages
14.2) s If you don’t have unread messages, you will be shown the list.
Image 37: s
14.3) Compose New Message To send a VLE message first navigate to your module and locate the “Course s” block on the bottom right-hand side of the module. Then click on the text bubble icon next to the person you would like to send a message. #11.Course s Block explain in more details the functions of “Course s” block. Type the message in the text field, then click the ‘Send message’ button. A copy of your message will appear above the text field.
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Image 38: Compose New Message
14.4) Message Navigation In message navigation section, you will find your s list, recent conversations and notifications. *If you have blocked someone, an extra notice will appear at the end of the list named ‘Blocked s.’
14.5) Add, Remove, and Block s 14.5.1)
Image 39: Message Navigation
Add a to your list
To add someone to your list click on the “Add ” (1) when you are sending him/her a message, Chapter 14.3. Also, from the same place you can add this to the block list by clicking the “Block ” (2) link.
Image 40: Add a to your list
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Introduction to Online Resources 14.5.2)
Remove and Block a
To remove someone from your list, first, click on “Messages” as the Chapter 14 describes. Then on the name of the person you want to be removed. Now click on the ‘X’ icon (1) or the “Remove ” (1) link. To block someone from sending you messages, click on the forbidden icon (2) or the “Block ” (2) link. You can also, click on the text bubble icon (3) or the “All messages” (3) tab to view the conversation with that .
Image 41: Remove and Block a
14.6) Settings Click on messages in the istration block.
Image 42: Settings
Here, you are able to specify in which cases as well how you want to receive your messages.
Image 43: Settings
For example, in the screenshot labeled Image 43, you can configure personal messages between yourself and your fellow students. In this case, the email check box is unchecked when you are logged in. When you are offline, this box is checked, which means that you will receive a notification in your email that you have a personal message in the VLE. This only happens when you are offline. Pop-up notifications will pop up whether you are online or offline. Page 32 of 43
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Introduction to Online Resources At the end of the page, you will see a General settings tab, image (Image 44) 1. Alerts you with a sound when popup notifications are displayed. 2. By checking this box, you are blocking everyone who is not in your list. Image 44: Settings
3. Disables all notifications except those marked as "forced" by the site When you are done updating your settings, don’t
forget to click on “Update profile.”
15) Accepting the Turnitin Agreement If you haven’t accepted the Turnitin agreement before, you will need to accept it (this is done only once) to proceed with the and the submission of your document. After you click on the “Add submission” button in the assignment activity. You will see the following message:
Image 45: Accepting the Turnitin Agreement
That you will need to click. Then a pop-up will show up with the agreement which you will need to agree by clicking on the “I agree” button.
Image 46: Accepting the Turnitin Agreement
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Introduction to Online Resources
16) Assignments Important note: In case a student is unable to his/her assignment on the VLE, he/she must immediately send an email to his/her tutor informing him/her about the technical issues and attaching the assignment file as a proof of evidence. The student should also the Technical Team informing them about the technical issue. Please be as descriptive as possible when reporting the issue.
16.1) Submit an Assignment Step 1: Click on the assignment link. You should then see a screen similar to the image below. Step 2: Click the “Add submission” button (1) to bring up the file page. (Image: 47)
Image 47: Submit an Assignment
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Introduction to Online Resources Step 3: and save the file. (Note: Saving your file is not considered that you have submitted for marking). (Image: 48) There are two ways to a file. First one is to browse for a file (1) and the second is to drag-and-drop the file (2) from your desktop or folder to the big blue arrow where it says “You can drag and drop files to add them”. When the completes and your file(s) appear in the Files area, click the “Save changes” button (3).
Image 48: Submit an Assignment
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Introduction to Online Resources Step 4: Revise, edit or submit. (Image: 49) Your document has been saved as a draft (1). That means you have the opportunity to revise your document until the due date. Please do not forget to submit for marking before the due date. When you submit the document, your tutor will know that it’s ready for marking. If the assignment link has Turnitin enabled, your document will be checked for plagiarism. You should see the “Turnitin status: Pending” below the document that you have ed (2). Come back later to see your “Turnitin status”, if the similarity report is too high you can edit your submission until you will be satisfied with the result. To edit your submission click “Edit submission” (3). This will take you back to “Step 3”. Now to delete your file, click on it then click the delete button and then update button. When you finish with the revision you must finalize your submission. To submit your document for marking, click “Submit assignment” (4) button.
Image 49: Submit an Assignment
Step 5: Final Step. (Image: 50) And lastly, click the “Continue” button. Once finalized, you will not be able to make any more changes.
Image 50: Submit an Assignment
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Introduction to Online Resources 16.2) Submission notifications Upon successful submission you should receive in your email a receipt that the assignment has been successfully submitted.
Image 51: Submission notifications
If the assignment has Turnitin enabled, you will also receive “Turnitin Digital Receipt”. (Image: 52)
Image 52: Submission notifications
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Introduction to Online Resources 16.3) Viewing the Similarity Report Click on the assignment link that you previously have ed and saved your assignment and you should see the similarity report (1) below your assignment. You can also click on the similarity report (1) to view the full report. (Image 53)
Image 53: Viewing the Similarity Report
17) Forum The forum activity module enables participants to have asynchronous discussions i.e. discussions that take place over an extended period of time. The “News Forum” though it’s an exception, due to it’s not made for discussions but for informing students relatively to the course, about different announcements and news’s, used just by the teachers. Hence you may not reply nor create a discussion in there. A single discussion is also called a "thread", or topic.
17.1) Get familiar with the VLE forum Forum Icon: Forum
17.1.1)
name can be anything (Assignment 1 for instance).
Main Area
To enter the forum main area click on the forum activity.
After you click on the forum link you will see a screen similar the image 54 below. 1. Button for adding new thread to the forum. 2. This is the search engine of the forum. 3. The settings of the forum. Page 38 of 43
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Introduction to Online Resources 4. Title of the thread (click to open). 5. Author of the thread. 6. Shows how many replies the thread has. 7. Shows how many unread posts you have. 8. The dot icon indicates you are not subscribed to the thread, you can click on it to get subscribed. 9. The mail icon indicates you are subscribed to the thread, you can click to unsubscribe.
Image 54: Main Area
17.1.2)
Auto save
While you are writing new thread, you may notice every minute below the text editor a notification appears and informs you the thread you are writing got saved. To retrieve the saved thread, simply start a new thread, you will see your thread recovered and the notification below the text editor .
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Introduction to Online Resources 17.2) Using VLE forum 17.2.1)
Creating new thread
While you are in the forum main page click on the 1. Write your threads title.
button.
2. Write your message. 3. Choose whether you want to be subscribed to your own thread and receive notifications when someone replies back, or to be unsubscribed and to not receive any notification about this thread (not recommended). 4. Here you can attach a file to your thread by simply dragging and dropping into the box area, considering the restrictions of curse, mentioned above the box.
Image 55: Creating new thread
5. And finally when you done click on the “Post to forum” button. You will see a success message informing you that you have 30 minutes if you want to make changes to your post.
17.2.2)
Edit thread
In case you want to edit your post and you still have time, first you need to open the thread. Click on title (1) to open the post.
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Image 56: Edit thread
Then at the bottom right-hand corner of your post, you will see Edit, Delete and Reply. Click on edit link and you will see #17.2.1.Creating new thread|image 55 from above.
Image 57: Edit thread
17.2.3)
Thread navigating
To open a thread you need to click on its title when in main forum area. 1. This is the title of the forum. 2. This is the title of the thread. 3. Here you can subscribe to the current thread. 4. Navigate to previous thread. 5. Change the way how you view the thread. 6. Here you click to reply to that post.
Image 58: Thread navigating
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Introduction to Online Resources 17.2.4)
Reply to post
At the bottom right-hand corner of the post you can see the reply link. By clicking on it you will get navigated to page with a text editor. The process for replying it’s the same as creating new thread.
17.3) Subscription You can subscribe either to the whole forum and receive notifications from all of the threads or you can subscribe to one or multiples individual threads of your interest (recommended).
17.3.1)
Forum subscription
First you need to be located in the forum, then you can click the “Subscribe to this forum” link, which is located under forum istration in the istration block. The link will change to “Unsubscribe from this forum”, and of curse by clicking it again, you will be unsubscribed.
Image 59: Forum subscription
17.3.2)
Thread subscription
To subscribe to an individual discussion you need to click on the dot icon at the end of the line of the discussion, how we show on the image 60 below.
Image 60: Thread subscription
To unsubscribe you need to click on the mail icon, like the image 61 below indicates.
Image 61: Thread subscription
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18) Information department for general issues.
[email protected]
e-Book department.
[email protected]
For any technical-related issues, you may the VLE Technical Team at the following email address:
[email protected]
Please allow 24 to 48 hours (during working days) for a reply.
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